Executive Administrative Assistant, Senior (PMA 271) - 260
Davis Defense Group, Inc., Patuxent Highland (historical), MD, United States
Overview
Executive Administrative Assistant, Senior (PMA 271) - 260 Job #: 2167886 Source: MWEJobs Posted: 03/09/2026 Updated: 03/09/2026 Expires: 05/22/2026 Web Site: MWEJobs Onsite / Remote: Not Specified Job Type: Regular, Full Time (30 Hours or More), Permanent Employment Agency Job ID: 260 Position Title: Executive Administrative Assistant, Senior (PMA 271) Requisition #: 260 Position Type: Exempt Salary Range: $75,000 - $90,000 Note: This is an estimated salary range. Compensation will be commensurate with experience. Clearance Level Required: Secret, Top Secret preferred Davis Defense Group, Inc. has secured a stellar reputation as a premier Women-Owned Small Business (WOSB) in the aerospace and defense industry, supporting the Department of Defense since 2002. Functional Description
Provide high-level administrative support to the leadership team of a prominent Program Management Office. As the Senior level EA, conduct research, prepare statistical reports, handle information requests, and perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Regularly interact with senior leadership within the PMA, external stakeholders, and OEMs. The EA works in a fast-paced office environment that demands attention to detail, professionalism, and leadership, with the ability to be the face of the organization. The EA will be a member of the Operations Team and support the smooth operation of the Program Management Office. Duties and Responsibilities
As an Executive Administrative Assistant, you are responsible for providing front office support coordinating with senior management. Provide executive administrative support to the Program Manager (PM) and senior staff of the PMA. The position would be responsible directly to the PM and be a member of the Operations Staff ensuring the execution of administrative tasks are performed at the highest level in a timely manner. Format and track correspondences. Manage long range schedules and operations schedules for leadership team. Process FITREPS in NAVFIT for submission. Process travel authorizations and vouchers via Defense Travel Systems (DTS) for leadership team. Approve Conference room requests for program office. Assist setting up classified VTCs. Develop and update PowerPoint presentations. Use MS Office tools, MS Teams and SharePoint sites to control and manage data. Apply business rules and processes to gather, assess, and report data. Assist and confirm Visit Requests and Security Clearance in Defense Information Systems for Security (DISS). Support Onboarding/Off-boarding processes. Perform security checks to ensure all security containers are locked and properly denoted on the SF700 logs. Assist in onboarding/offboarding tasks for new/departing team members. Maintain and update Program Manager notebook and Read Ahead Binder. Attend Operations meetings. Experience and Education
Required Experience:
10 years of combined experience performing duties described in the functional description. At least one year of NAVAIR experience, preferably with a PMA, performing duties described in the functional description. Desired Experience:
Experience using the Defense Travel System, security systems for clearance verification, MS Teams and SharePoint, and the MS Office Suite. Education Requirements:
HS degree or GED. Employment and Equal Opportunity
DDG does not engage with third-party recruiting agencies for staffing needs. Employment decisions are based on capabilities and qualifications. We do not discriminate on the basis of race, color, religion, creed, age, sex, disability, veteran status, marital status, national origin, sexual orientation, gender identity, or any other characteristic protected by law. If you are a qualified disabled veteran or individual with a disability and need reasonable accommodation to use or access our online system, please contact our Human Resources department.
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Executive Administrative Assistant, Senior (PMA 271) - 260 Job #: 2167886 Source: MWEJobs Posted: 03/09/2026 Updated: 03/09/2026 Expires: 05/22/2026 Web Site: MWEJobs Onsite / Remote: Not Specified Job Type: Regular, Full Time (30 Hours or More), Permanent Employment Agency Job ID: 260 Position Title: Executive Administrative Assistant, Senior (PMA 271) Requisition #: 260 Position Type: Exempt Salary Range: $75,000 - $90,000 Note: This is an estimated salary range. Compensation will be commensurate with experience. Clearance Level Required: Secret, Top Secret preferred Davis Defense Group, Inc. has secured a stellar reputation as a premier Women-Owned Small Business (WOSB) in the aerospace and defense industry, supporting the Department of Defense since 2002. Functional Description
Provide high-level administrative support to the leadership team of a prominent Program Management Office. As the Senior level EA, conduct research, prepare statistical reports, handle information requests, and perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Regularly interact with senior leadership within the PMA, external stakeholders, and OEMs. The EA works in a fast-paced office environment that demands attention to detail, professionalism, and leadership, with the ability to be the face of the organization. The EA will be a member of the Operations Team and support the smooth operation of the Program Management Office. Duties and Responsibilities
As an Executive Administrative Assistant, you are responsible for providing front office support coordinating with senior management. Provide executive administrative support to the Program Manager (PM) and senior staff of the PMA. The position would be responsible directly to the PM and be a member of the Operations Staff ensuring the execution of administrative tasks are performed at the highest level in a timely manner. Format and track correspondences. Manage long range schedules and operations schedules for leadership team. Process FITREPS in NAVFIT for submission. Process travel authorizations and vouchers via Defense Travel Systems (DTS) for leadership team. Approve Conference room requests for program office. Assist setting up classified VTCs. Develop and update PowerPoint presentations. Use MS Office tools, MS Teams and SharePoint sites to control and manage data. Apply business rules and processes to gather, assess, and report data. Assist and confirm Visit Requests and Security Clearance in Defense Information Systems for Security (DISS). Support Onboarding/Off-boarding processes. Perform security checks to ensure all security containers are locked and properly denoted on the SF700 logs. Assist in onboarding/offboarding tasks for new/departing team members. Maintain and update Program Manager notebook and Read Ahead Binder. Attend Operations meetings. Experience and Education
Required Experience:
10 years of combined experience performing duties described in the functional description. At least one year of NAVAIR experience, preferably with a PMA, performing duties described in the functional description. Desired Experience:
Experience using the Defense Travel System, security systems for clearance verification, MS Teams and SharePoint, and the MS Office Suite. Education Requirements:
HS degree or GED. Employment and Equal Opportunity
DDG does not engage with third-party recruiting agencies for staffing needs. Employment decisions are based on capabilities and qualifications. We do not discriminate on the basis of race, color, religion, creed, age, sex, disability, veteran status, marital status, national origin, sexual orientation, gender identity, or any other characteristic protected by law. If you are a qualified disabled veteran or individual with a disability and need reasonable accommodation to use or access our online system, please contact our Human Resources department.
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