Sales Operations Coordinator

JOB SUMMARY: The Sales Operations Coordinator supports the dealership’s agricultural equipment sales and equipment inventory functions by managing incoming equipment, verifying costing and vendor documentation, maintaining accurate sales and pricing data, and coordinating deal paperwork, ensuring seamless communication between sales, finance, and accounting, improving efficiency and customer satisfaction. 

DUTIES & RESPONSIBILITIES: 

Specifically:   

• Process incoming agricultural equipment, including tractors, implements, attachments, and used trade ins. 

• Verify serial numbers, specifications, model details, and vendor purchase documentation. 

• Maintain accurate records in manufacturer or vendor portals (e.g., whole goods ordering systems, warranty registration tools). 

• Act as back-up when entering new and used equipment into the dealership’s business system; maintaining accurate, up to date inventory records. 

• Apply correct costing, including freight, setup/ assembly, accessories, and related charges. 

• Follow established procedures for posting and paying whole goods invoices.  

• Monitor sales dashboards, logs, and performance reports for leadership; assist in tracking unit sales, profitability, commissions, and key operational metrics.  

• Ability to confirm accuracy of serial numbers, equipment descriptions, taxes, fees, and incentive programs. 

• Provide the sales team with real-time information on equipment availability, pricing, and manufacturer incentives, including rebate programs; ensure incentives are attached timely. 

• Ensure documentation complies with dealership policies and manufacturer requirements/ deadlines. 

• Support internal audits and compliance with both dealership and manufacturer standards. 

• Assist in improving processes for inventory flow, sales execution, and data management. 

• Act as back-up to finance to include proactively selling related products; including occasional Saturday rotation.   

• Perform additional duties as assigned. 

• Regular attendance is an essential function of this position.   

EDUCATION & EXPERIENCE and SKILLS & QUALIFICATIONS: 

1. High school diploma or equivalent; associate degree or coursework in business administration preferred but not required. 

1. Experience reviewing invoices, purchase orders, and vendor records, inventory costing, cost adjustments, or reconciling inventory records. 

1. Strong computer skills with ability to work in Excel and able to learn new programs, required.   

1. Prior experience with F&I consumer lending products preferred. 

1. Possess a high level of integrity and confidentiality when working with financial information. 

1. Ability to communicate clearly and concisely, both verbally and in written form.     

1. Ability to maintain organized data and files.   

1. Strong attention to detail, especially when handling inventory data, with a problemsolving mindset and the ability to track down discrepancies in costing or inventory.  

1. Demonstrated accuracy in handling numerical data and pricing programs; reliability and consistency in assisting with meeting incentive deadlines. 

1. Ability to work collaboratively with sales, finance, accounting and management team members. 

1. Familiarity with farm work, FFA involvement, 4H, or other handson agricultural activities, appreciated.  

PHYSICAL DEMANDS & SAFETY REQUIREMENTS: While performing the duties of this job, the team member is regularly required to talk and hear.  This position requires standing, walking, sitting, bending, crouching, using computer, printer, telephone, calculator, and copier, camera/ video equipment.  Close and distance vision required.  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

Members of the McFarlane Mfg. Co. team are eligible to receive competitive benefits, including group health insurance with health savings account, dental, vision, paid life and disability insurances, training opportunities, 401k with match, Paid Time Off, Paid Holidays, Retail Service Center discount, company events, EAP and more!  To be considered for this opportunity, qualified applicants may click APPLY NOW!