Event Manager
Building One Community, Stamford, CT, United States
Building One Community
(“B1C”) seeks a skilled and collaborative
Part-Time
Events Manager who will play a key role in planning and executing B1C’s fundraising development events, including the organization’s Benefit Breakfast and Colloquium signature events. Responsibilities include managing event timelines, logistics, and staff coordination; working very closely with the Events Committee on all aspects of the events; and collaborating on themes, materials, and communications. The Events Manager will engage board members and other key stakeholders, maintain a sponsorship pipeline, oversee registration, seating, silent auctions, and manage budgets and vendor relationships. The role ensures successful events and fundraising through efficient planning, donor engagement, and revenue tracking. The Events Manager is a hybrid, Part-Time nonexempt position consisting of 20 hours per week for the duration of 47 work weeks annually, reporting directly to the Director of Development and External Relations. The position allows for a
hybrid work schedule
of
2 days in the office . Evening and weekend hours may be required, with work hours fluctuating based on the level of fundraising event activity. Essential Duties: Responsibilities will include, but are not limited to: Event Planning & Project Management Spearhead all B1C fundraising development events and campaigns, community outreach, and donor cultivation events. Including, but not limited to, the Benefit Breakfast and Colloquium. Efficiently supervise event timelines and progress. • Communicate event logistics to attendees, staff, and speakers, assigning and managing staff and volunteer roles. Work very closely with B1C’s Events Committee: oversee the scheduling of meetings, take minutes, and allocate committee roles. Engage Board Members and Board Alumni through solicitation list review and invitation personalization. Work closely with the Development Director and the committee to select event speakers & themes. Work closely with the Communications Department to produce and manage all event materials from start to finish, including but not limited to digital save the date, printed invitation, event day program, event day photography presentation, sponsorship and speaker posters, sponsor ads, table cards, Constant Contact email blasts, website event page, filming, and post-production of event. Coordinate readiness of event day scripts for management, Board members, and speakers. Maintain up-to-date sponsorship pipeline (in accordance with donor database, i.e., Donor Perfect). Define sponsorship levels and oversee outreach, book pledges, and produce gift invoices. Lead event registration; perform outreach for guest RSVPs, compile contact information, and spearhead seating chart in partnership with Events Committee Co-Chairs. Manage silent auction for Colloquium (find vendors, coordinate with board members, retrieve prizes, produce auction materials for staging on the day of the event, build website, coordinate set-up, manage check-out, and pick-up for winners) Produce a comprehensive revenue analysis to present to the Board of Directors and Events Committee. Budget & Vendor Relations Management Track revenue progress and manage expense budget. Manage relationships and workflow with different event providers: event venues, A/V, and text-to-give and silent auction providers. Work with the print companies to manage invoices, order execution, and review proofs. Required Qualifications & Skills: Bachelor’s degree in Business Administration, Hospitality Management, Nonprofit Management, or a related field. 3-5 years of experience in Event Management Knowledge of QGiv and DonorPerfect preferred. Knowledge of Canva or similar design tools is desired, as well as WordPress, Facebook, Zoom, and Excel. Experience with email marketing platforms (e.g., Mailchimp, Constant Contact) and social media management tools. Knowledge of website content management systems (e.g., WordPress). Excellent organizational and time management skills, with the ability to manage multiple projects simultaneously. Ability to collaborate well with members of the team, work independently, and make sound decisions. Photography and/or video editing skills are a plus. Fluent English communication skills required; Spanish language skills a plus. Belief in B1C’s mission and goals. About Us: Building One Community – The Center for Immigrant Opportunity is a non-profit organization established in 2011 to provide a comprehensive resource center for recent immigrants in the Stamford, CT area. B1C’s mission is to advance the successful integration of immigrants and their families. To apply for this position, please also submit your resume to
jobs@b1c.org . No telephone calls, please.
#J-18808-Ljbffr
(“B1C”) seeks a skilled and collaborative
Part-Time
Events Manager who will play a key role in planning and executing B1C’s fundraising development events, including the organization’s Benefit Breakfast and Colloquium signature events. Responsibilities include managing event timelines, logistics, and staff coordination; working very closely with the Events Committee on all aspects of the events; and collaborating on themes, materials, and communications. The Events Manager will engage board members and other key stakeholders, maintain a sponsorship pipeline, oversee registration, seating, silent auctions, and manage budgets and vendor relationships. The role ensures successful events and fundraising through efficient planning, donor engagement, and revenue tracking. The Events Manager is a hybrid, Part-Time nonexempt position consisting of 20 hours per week for the duration of 47 work weeks annually, reporting directly to the Director of Development and External Relations. The position allows for a
hybrid work schedule
of
2 days in the office . Evening and weekend hours may be required, with work hours fluctuating based on the level of fundraising event activity. Essential Duties: Responsibilities will include, but are not limited to: Event Planning & Project Management Spearhead all B1C fundraising development events and campaigns, community outreach, and donor cultivation events. Including, but not limited to, the Benefit Breakfast and Colloquium. Efficiently supervise event timelines and progress. • Communicate event logistics to attendees, staff, and speakers, assigning and managing staff and volunteer roles. Work very closely with B1C’s Events Committee: oversee the scheduling of meetings, take minutes, and allocate committee roles. Engage Board Members and Board Alumni through solicitation list review and invitation personalization. Work closely with the Development Director and the committee to select event speakers & themes. Work closely with the Communications Department to produce and manage all event materials from start to finish, including but not limited to digital save the date, printed invitation, event day program, event day photography presentation, sponsorship and speaker posters, sponsor ads, table cards, Constant Contact email blasts, website event page, filming, and post-production of event. Coordinate readiness of event day scripts for management, Board members, and speakers. Maintain up-to-date sponsorship pipeline (in accordance with donor database, i.e., Donor Perfect). Define sponsorship levels and oversee outreach, book pledges, and produce gift invoices. Lead event registration; perform outreach for guest RSVPs, compile contact information, and spearhead seating chart in partnership with Events Committee Co-Chairs. Manage silent auction for Colloquium (find vendors, coordinate with board members, retrieve prizes, produce auction materials for staging on the day of the event, build website, coordinate set-up, manage check-out, and pick-up for winners) Produce a comprehensive revenue analysis to present to the Board of Directors and Events Committee. Budget & Vendor Relations Management Track revenue progress and manage expense budget. Manage relationships and workflow with different event providers: event venues, A/V, and text-to-give and silent auction providers. Work with the print companies to manage invoices, order execution, and review proofs. Required Qualifications & Skills: Bachelor’s degree in Business Administration, Hospitality Management, Nonprofit Management, or a related field. 3-5 years of experience in Event Management Knowledge of QGiv and DonorPerfect preferred. Knowledge of Canva or similar design tools is desired, as well as WordPress, Facebook, Zoom, and Excel. Experience with email marketing platforms (e.g., Mailchimp, Constant Contact) and social media management tools. Knowledge of website content management systems (e.g., WordPress). Excellent organizational and time management skills, with the ability to manage multiple projects simultaneously. Ability to collaborate well with members of the team, work independently, and make sound decisions. Photography and/or video editing skills are a plus. Fluent English communication skills required; Spanish language skills a plus. Belief in B1C’s mission and goals. About Us: Building One Community – The Center for Immigrant Opportunity is a non-profit organization established in 2011 to provide a comprehensive resource center for recent immigrants in the Stamford, CT area. B1C’s mission is to advance the successful integration of immigrants and their families. To apply for this position, please also submit your resume to
jobs@b1c.org . No telephone calls, please.
#J-18808-Ljbffr