Order Management Specialist
Vaisala, Boston, MA, United States
Overview
Vaisala is a global leader in measurement instruments and intelligence helping industries, nations, people, and the planet to thrive. Our technology is used where it matters the most – from data centers, windfarms and laboratories to airports, the Arctic and even the surface of Mars. Our team of over 2,300 experts and 59 nationalities around the world is committed to taking every measure for the planet. Driven by our shared purpose, curiosity, and pioneering spirit, we stay ahead and make a difference. At Vaisala, you don't have to fit in to belong. Why Join Us?
We are currently searching for a
Order Management Specialist, Invoicing
in our
Burlington, Massachusetts
office. You will maintain relationships with customers and continuously improve the quality and efficiency of invoice handling by ensuring that customer requirements are met. The role focuses on administrative and invoicing related tasks. You will act as a key contact point for invoice related inquiries from both internal and external stakeholders. Daily responsibilities include invoicing tasks, ensuring data accuracy across invoicing systems and channels, and collecting on past due invoices. This is a
hybrid
position.
What’s Your Role?
Responsibilities
Invoicing tasks: Create and process credit and debit invoices.
Upload invoices to customer portals.
Handle Pagero (e-invoicing) related tasks.
Resolve invoicing disputes (dispute case handling).
Assist with collecting past due invoices.
Complete vendor forms and questionnaires as required by customers for onboarding.
Active communication with customers and internal stakeholders.
Maintain customer data in Salesforce.
What Will You Bring?
High school diploma and 2-3 years of experience, or equivalent combination of education and experience.
Strong attention to detail and organizational skills.
Excellent time management and multi-tasking.
Ability to work in a fast-paced, high-volume environment.
Maintain a positive professional attitude at all times.
Portal invoicing experience is a plus.
Experience in MS Office (Word, Excel, Outlook, PowerPoint).
Flexible, self-motivated, take-charge attitude and ability to prioritize tasks from multiple supervisors.
Compensation and Benefits Anticipated salary range: $70,000 - $85,000 base salary
with a performance bonus plan. Salary is determined by education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data. We offer a competitive benefits package outlined below, and we will close the application process when we have a suitable number of qualified candidates.
Application Timeline Ready to take every measure for the planet?
Apply at the latest on
April 3rd, 2026
via the application form.
About Vaisala Our Vaisala solutions contribute to societies and people’s lives in over 150 countries. We solve grand social and environmental challenges with our innovations for measuring weather, environmental and industrial conditions. We offer a career with a clear purpose and a chance to create observations for a better world. Join our team to make a difference!
Benefits Our benefits package includes health, dental, and vision insurance, flexible spending accounts, company-paid life, long and short-term disability, 401(k) plan with company match, voluntary benefits programs, fitness reimbursement, Employee Assistance Programs, and tuition reimbursement. We offer holiday pay and generous paid time off.
Legal and Equal Opportunity To be considered for this position you must currently be eligible to work in the U.S. Vaisala participates in the E-Verify employment verification system. Candidates are subject to a complete background check prior to an offer being extended. As a federal contractor, Vaisala reserves the right to enforce government mandated vaccination requirements for its employees.
EOE V/D
Vaisala is proud to be an Equal Opportunity Employer and is committed to providing equal employment opportunity for all persons in all facets of employment. All qualified applications will receive consideration for employment without regard to any legally protected status.
Reasonable Accommodation Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. If you require a reasonable accommodation to complete an application for a recognized disability under applicable law, please contact Human Resources. The company complies with Section 503 of the Rehabilitation Act of 1973. You may contact us by phone or email for assistance. You can also submit your application via LinkedIn Apply.
#J-18808-Ljbffr
Vaisala is a global leader in measurement instruments and intelligence helping industries, nations, people, and the planet to thrive. Our technology is used where it matters the most – from data centers, windfarms and laboratories to airports, the Arctic and even the surface of Mars. Our team of over 2,300 experts and 59 nationalities around the world is committed to taking every measure for the planet. Driven by our shared purpose, curiosity, and pioneering spirit, we stay ahead and make a difference. At Vaisala, you don't have to fit in to belong. Why Join Us?
We are currently searching for a
Order Management Specialist, Invoicing
in our
Burlington, Massachusetts
office. You will maintain relationships with customers and continuously improve the quality and efficiency of invoice handling by ensuring that customer requirements are met. The role focuses on administrative and invoicing related tasks. You will act as a key contact point for invoice related inquiries from both internal and external stakeholders. Daily responsibilities include invoicing tasks, ensuring data accuracy across invoicing systems and channels, and collecting on past due invoices. This is a
hybrid
position.
What’s Your Role?
Responsibilities
Invoicing tasks: Create and process credit and debit invoices.
Upload invoices to customer portals.
Handle Pagero (e-invoicing) related tasks.
Resolve invoicing disputes (dispute case handling).
Assist with collecting past due invoices.
Complete vendor forms and questionnaires as required by customers for onboarding.
Active communication with customers and internal stakeholders.
Maintain customer data in Salesforce.
What Will You Bring?
High school diploma and 2-3 years of experience, or equivalent combination of education and experience.
Strong attention to detail and organizational skills.
Excellent time management and multi-tasking.
Ability to work in a fast-paced, high-volume environment.
Maintain a positive professional attitude at all times.
Portal invoicing experience is a plus.
Experience in MS Office (Word, Excel, Outlook, PowerPoint).
Flexible, self-motivated, take-charge attitude and ability to prioritize tasks from multiple supervisors.
Compensation and Benefits Anticipated salary range: $70,000 - $85,000 base salary
with a performance bonus plan. Salary is determined by education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data. We offer a competitive benefits package outlined below, and we will close the application process when we have a suitable number of qualified candidates.
Application Timeline Ready to take every measure for the planet?
Apply at the latest on
April 3rd, 2026
via the application form.
About Vaisala Our Vaisala solutions contribute to societies and people’s lives in over 150 countries. We solve grand social and environmental challenges with our innovations for measuring weather, environmental and industrial conditions. We offer a career with a clear purpose and a chance to create observations for a better world. Join our team to make a difference!
Benefits Our benefits package includes health, dental, and vision insurance, flexible spending accounts, company-paid life, long and short-term disability, 401(k) plan with company match, voluntary benefits programs, fitness reimbursement, Employee Assistance Programs, and tuition reimbursement. We offer holiday pay and generous paid time off.
Legal and Equal Opportunity To be considered for this position you must currently be eligible to work in the U.S. Vaisala participates in the E-Verify employment verification system. Candidates are subject to a complete background check prior to an offer being extended. As a federal contractor, Vaisala reserves the right to enforce government mandated vaccination requirements for its employees.
EOE V/D
Vaisala is proud to be an Equal Opportunity Employer and is committed to providing equal employment opportunity for all persons in all facets of employment. All qualified applications will receive consideration for employment without regard to any legally protected status.
Reasonable Accommodation Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. If you require a reasonable accommodation to complete an application for a recognized disability under applicable law, please contact Human Resources. The company complies with Section 503 of the Rehabilitation Act of 1973. You may contact us by phone or email for assistance. You can also submit your application via LinkedIn Apply.
#J-18808-Ljbffr