Police Records Specialist
Public Utilities/Water Treatment Plant, West Palm Beach, FL, United States
Summary
Under limited supervision, performs a variety of maintenance, compilation, retrieval and distribution of official police documents and information. Responsible for Uniform Crime Reporting (UCR) and maintenance of the Pistol Records Management System for quality control purposes; and performs other related duties as assigned.
DUTIES AND RESPONSIBILITIES (Which are not in any hierarchical order)
1. Assists the public, employees and other agencies in obtaining police related information in person or telephone and direct persons to appropriate personnel.
2. Reviews, inputs, and processes police related documents, uniform traffic citations, and responds to requests for documents from various departments.
3. Files police reports and related documents and maintain organized and accurate filing system.
4. Reviews and processes requests for background checks.
5. Processes mail requests for offense and crash reports daily; provide copies daily of police reports for other agencies and review responses for quality; complete daily productivity reports.
6. Organizes materials according to priority; refers to established procedural guidelines in carrying out assignments.
7. Maintains and produces police related documents for various reviews; distribute printed copies; updates various police reports; accesses, enters data and updates local, state and federal computer databases.
8. Date entry of traffic citations and audits database for accuracy; prepare transmittal sheet and send to Clerk of Court with original citations.
9. Scan, image, or enter handwritten, offense, traffic and supplemental reports and documents into electronic management system.
10. Maintain records of major crime reports and summarized for reporting purposes; purge records that meet retention period guidelines.
11. Notify officers of incomplete or inadequate report information.
12. Maintain quality control of Validation file according to Florida Department of Law Enforcement (FDLE) guidelines.
13. Performs other related duties as assigned.
Salary
$22.06 Hourly - (Pay Grade 47)
Excellent Benefits!
Qualifications
High school diploma or GED and two (2) years of clerical experience is required, or any equivalent combination of training and experience. Experience in retrieving, distributing and maintaining Police documents; operating OSSI software; or working in a Police Department highly desirable.
Never convicted of a felony; or misdemeanor involving perjury, false statement, moral turpitude, or domestic violence.
Education Requirements: To be considered valid (or verified) for position qualification purposes, and consistent with City Hiring Policy 4-5, a High School, GED or equivalent diploma, and all higher education degrees or certifications must have been issued by:
a) a public education institution in the State of Florida or any State or Territory of the United States; or
b) an institution accredited by an accrediting organization that is recognized by the Florida Department of Education or the U.S. Department of Education; or
c) an institution that is accredited by an organization that is recognized by the Council for Higher Education Accreditation (CHEA); or
d) an institution whose degree or certification is accepted by institutions identified in either a), b), or c), above, for the purpose of admission to institutions identified in either a), b), or c) above.
International degrees will be evaluated to determine if they satisfy qualification requirements.
Additional Details
The selection process for this position may consist of any, all or a combination of the following tests:
- Evaluation of training and experience (minimum qualifications)
- Passing of oral interview/fingerprints
- Truth Verification Exam
- Background/criminal record evaluation
- Approval by Chief of Police, or designee
- Passing of physical/drug/alcohol screening
City of West Palm Beach Police Department Tattoo Policy:
ALL tattoos must be covered during official court proceedings, award ceremonies, or any official police proceedings deemed by the Chief of Police or designee.
The following visible markings are prohibited:
Any marking located on the head, face, neck (above the collarbone, hands (below the wrist bone). Tattoos or other markings that promote racism/discrimination, indecency, extremist or supremacist philosophies,lawlessness, violence, or sexually explicit materials.
State of Emergency:
When normal operations of City departments are suspended or interrupted due to a declaration by the Mayor that a state of emergency exists, all employees will be deemed critical by the City. For the preparation and/or continuation of emergency operations or for special work detail, employees deemed necessary shall be required to work. Employees deemed critical by the City but not needed for the initial preparation and/or continuation of emergency operations or for special work detail may be directed not to report to work, and given paid administrative leave or they may be reassigned to another location that best meet the needs of the City.
How To Apply
If you are interested in applying for this position you may apply online by selecting the Apply Now button at the end of the job posting. Applications must be received in Human Resources by the closing date.
The City of West Palm Beach is an equal employment opportunity employer. The City values the service of veterans to our country, supports recruitment of veterans and veterans' preference will be given in accordance with Chapter 295 of the Florida Statutes for those who met the minimum requirements of the position. Background investigation, physical, and drug and alcohol screening is required as condition of employment.
Currency USD
Closing Date
Amount of Travel
Work At Home
Under limited supervision, performs a variety of maintenance, compilation, retrieval and distribution of official police documents and information. Responsible for Uniform Crime Reporting (UCR) and maintenance of the Pistol Records Management System for quality control purposes; and performs other related duties as assigned.
DUTIES AND RESPONSIBILITIES (Which are not in any hierarchical order)
1. Assists the public, employees and other agencies in obtaining police related information in person or telephone and direct persons to appropriate personnel.
2. Reviews, inputs, and processes police related documents, uniform traffic citations, and responds to requests for documents from various departments.
3. Files police reports and related documents and maintain organized and accurate filing system.
4. Reviews and processes requests for background checks.
5. Processes mail requests for offense and crash reports daily; provide copies daily of police reports for other agencies and review responses for quality; complete daily productivity reports.
6. Organizes materials according to priority; refers to established procedural guidelines in carrying out assignments.
7. Maintains and produces police related documents for various reviews; distribute printed copies; updates various police reports; accesses, enters data and updates local, state and federal computer databases.
8. Date entry of traffic citations and audits database for accuracy; prepare transmittal sheet and send to Clerk of Court with original citations.
9. Scan, image, or enter handwritten, offense, traffic and supplemental reports and documents into electronic management system.
10. Maintain records of major crime reports and summarized for reporting purposes; purge records that meet retention period guidelines.
11. Notify officers of incomplete or inadequate report information.
12. Maintain quality control of Validation file according to Florida Department of Law Enforcement (FDLE) guidelines.
13. Performs other related duties as assigned.
Salary
$22.06 Hourly - (Pay Grade 47)
Excellent Benefits!
Qualifications
High school diploma or GED and two (2) years of clerical experience is required, or any equivalent combination of training and experience. Experience in retrieving, distributing and maintaining Police documents; operating OSSI software; or working in a Police Department highly desirable.
Never convicted of a felony; or misdemeanor involving perjury, false statement, moral turpitude, or domestic violence.
Education Requirements: To be considered valid (or verified) for position qualification purposes, and consistent with City Hiring Policy 4-5, a High School, GED or equivalent diploma, and all higher education degrees or certifications must have been issued by:
a) a public education institution in the State of Florida or any State or Territory of the United States; or
b) an institution accredited by an accrediting organization that is recognized by the Florida Department of Education or the U.S. Department of Education; or
c) an institution that is accredited by an organization that is recognized by the Council for Higher Education Accreditation (CHEA); or
d) an institution whose degree or certification is accepted by institutions identified in either a), b), or c), above, for the purpose of admission to institutions identified in either a), b), or c) above.
International degrees will be evaluated to determine if they satisfy qualification requirements.
Additional Details
The selection process for this position may consist of any, all or a combination of the following tests:
- Evaluation of training and experience (minimum qualifications)
- Passing of oral interview/fingerprints
- Truth Verification Exam
- Background/criminal record evaluation
- Approval by Chief of Police, or designee
- Passing of physical/drug/alcohol screening
City of West Palm Beach Police Department Tattoo Policy:
ALL tattoos must be covered during official court proceedings, award ceremonies, or any official police proceedings deemed by the Chief of Police or designee.
The following visible markings are prohibited:
Any marking located on the head, face, neck (above the collarbone, hands (below the wrist bone). Tattoos or other markings that promote racism/discrimination, indecency, extremist or supremacist philosophies,lawlessness, violence, or sexually explicit materials.
State of Emergency:
When normal operations of City departments are suspended or interrupted due to a declaration by the Mayor that a state of emergency exists, all employees will be deemed critical by the City. For the preparation and/or continuation of emergency operations or for special work detail, employees deemed necessary shall be required to work. Employees deemed critical by the City but not needed for the initial preparation and/or continuation of emergency operations or for special work detail may be directed not to report to work, and given paid administrative leave or they may be reassigned to another location that best meet the needs of the City.
How To Apply
If you are interested in applying for this position you may apply online by selecting the Apply Now button at the end of the job posting. Applications must be received in Human Resources by the closing date.
The City of West Palm Beach is an equal employment opportunity employer. The City values the service of veterans to our country, supports recruitment of veterans and veterans' preference will be given in accordance with Chapter 295 of the Florida Statutes for those who met the minimum requirements of the position. Background investigation, physical, and drug and alcohol screening is required as condition of employment.
Currency USD
Closing Date
Amount of Travel
Work At Home