Marketing Coordinator
The PCA Group, New York, NY, United States
Created 36 years ago, the PCA Group of Companies (PCA) is a privately-owned, global beauty holding company. Currently being led by the founders and the next generation of the family, the Group spans ~1500 employees in 5 geographic locations around the world, focused on omnichannel distribution and fulfillment for the beauty category. Multiple subsidiaries with a distinct leadership, business direction, and separate financial structure.
Overview The Marketing Coordinator is the operational backbone of the marketing team, managing the day-to-day logistics that keep product set up, inventory flow, and promotional programs running across all retail partners (Bloomingdale’s, Dillard’s, Nordstrom, Nordstrom Rack, Walmart, and new partners).
Full-time schedule, 5 days a week (4 in office, Monday -Thursday 9am -6pm, Friday work from home 9am – 6pm)
Key Responsibilities Walmart Assortment Setup
Coordinate with brand partners to obtain “authorized seller” status through brand portals
Receive buying team assortments and manage approval workflows, including hazmat identification
Manage product gating and monitor for lapses
GWP & Specialty Bag Program Execution
Source packaging and bags 6 months ahead of activation; coordinate with external vendors and issue POs
Merchandise multi-branded bag assortments and secure internal alignment
Establish item codes for all products upon PO approval
Coordinate bag shipment to retail marketing teams for asset creation and visual merchandising
Reach out to brand partners for product inclusion (cost vs. no-cost determination)
Issue POs to brands for shipment and assembly orders to DC for bundle/pack creation
Report on bag demand during promotional periods; managing inventory replenishment
Track brand sampling intake forms; compile and organize sampling opportunities in master tracker
Establish item codes for all samples arriving at the distribution center
Coordinate with offshore teams to issue relevant brand partner POs
Track retail partner sampling requests throughout the year, ensuring proper fulfillment
Complete required forms for eComm sites; liaise with retailer teams on implementation
Manage brand follow-ups on outstanding eComm needs and inputs
Project-manage upload teams for all brands onto eComm platforms; troubleshoot with partners
Conduct audits on active listings to ensure proper content and live status
Qualifications
1–2 years of experience in operations, logistics, or eCommerce coordination
Strong proficiency in Microsoft Excel (pivot tables, VLOOKUP, data cleanup)
Exceptional organizational skills and attention to detail
Ability to manage multiple workstreams and deadlines simultaneously
Clear, proactive communicator comfortable working across internal teams and external brand partners
What we offer
Phenomenal discounts on products within the beauty industry and beyond
Medical, Dental, and Vision, along with supplemental benefits available on the first of the monthafter 60 days
401 (k) available after 1 year of service with up to a 4% match
12 days PTO and 6 Paid Holidays
Salary commensurate with experience: $24 - $26.50 per hour
Equal Employment Opportunity Statement We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, creed, religion or belief, national or ethnic origin, citizenship status, marital or domestic partnership status, sexual orientation, sex, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. The PCA Group of Companies recognizes and values the benefits of a diverse workforce.
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Overview The Marketing Coordinator is the operational backbone of the marketing team, managing the day-to-day logistics that keep product set up, inventory flow, and promotional programs running across all retail partners (Bloomingdale’s, Dillard’s, Nordstrom, Nordstrom Rack, Walmart, and new partners).
Full-time schedule, 5 days a week (4 in office, Monday -Thursday 9am -6pm, Friday work from home 9am – 6pm)
Key Responsibilities Walmart Assortment Setup
Coordinate with brand partners to obtain “authorized seller” status through brand portals
Receive buying team assortments and manage approval workflows, including hazmat identification
Manage product gating and monitor for lapses
GWP & Specialty Bag Program Execution
Source packaging and bags 6 months ahead of activation; coordinate with external vendors and issue POs
Merchandise multi-branded bag assortments and secure internal alignment
Establish item codes for all products upon PO approval
Coordinate bag shipment to retail marketing teams for asset creation and visual merchandising
Reach out to brand partners for product inclusion (cost vs. no-cost determination)
Issue POs to brands for shipment and assembly orders to DC for bundle/pack creation
Report on bag demand during promotional periods; managing inventory replenishment
Track brand sampling intake forms; compile and organize sampling opportunities in master tracker
Establish item codes for all samples arriving at the distribution center
Coordinate with offshore teams to issue relevant brand partner POs
Track retail partner sampling requests throughout the year, ensuring proper fulfillment
Complete required forms for eComm sites; liaise with retailer teams on implementation
Manage brand follow-ups on outstanding eComm needs and inputs
Project-manage upload teams for all brands onto eComm platforms; troubleshoot with partners
Conduct audits on active listings to ensure proper content and live status
Qualifications
1–2 years of experience in operations, logistics, or eCommerce coordination
Strong proficiency in Microsoft Excel (pivot tables, VLOOKUP, data cleanup)
Exceptional organizational skills and attention to detail
Ability to manage multiple workstreams and deadlines simultaneously
Clear, proactive communicator comfortable working across internal teams and external brand partners
What we offer
Phenomenal discounts on products within the beauty industry and beyond
Medical, Dental, and Vision, along with supplemental benefits available on the first of the monthafter 60 days
401 (k) available after 1 year of service with up to a 4% match
12 days PTO and 6 Paid Holidays
Salary commensurate with experience: $24 - $26.50 per hour
Equal Employment Opportunity Statement We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, creed, religion or belief, national or ethnic origin, citizenship status, marital or domestic partnership status, sexual orientation, sex, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. The PCA Group of Companies recognizes and values the benefits of a diverse workforce.
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