Marketing Coordinator
The PCA Group, New York, NY, United States
Overview
The Marketing Coordinator is the operational backbone of the marketing team, managing the day-to-day logistics that keep product set up, inventory flow, and promotional programs running across all retail partners (Bloomingdale’s, Dillard’s, Nordstrom, Nordstrom Rack, Walmart, and new partners). Full-time schedule, 5 days a week (4 in office, Monday - Thursday 9am - 6pm, Friday work from home 9am – 6pm). Key Responsibilities
Walmart Assortment Setup Coordinate with brand partners to obtain “authorized seller” status through brand portals Receive buying team assortments and manage approval workflows, including hazmat identification Manage product gating and monitor for lapses GWP & Specialty Bag Program Execution Source packaging and bags 6 months ahead of activation; coordinate with external vendors and issue POs Merchandise multi-branded bag assortments and secure internal alignment Establish item codes for all products upon PO approval Coordinate bag shipment to retail marketing teams for asset creation and visual merchandising Reach out to brand partners for product inclusion (cost vs. no-cost determination) Issue POs to brands for shipment and assembly orders to DC for bundle/pack creation Report on bag demand during promotional periods; managing inventory replenishment Track brand sampling intake forms; compile and organize sampling opportunities in master tracker Establish item codes for all samples arriving at the distribution center Coordinate with offshore teams to issue relevant brand partner POs Track retail partner sampling requests throughout the year, ensuring proper fulfillment Complete required forms for eComm sites; liaise with retailer teams on implementation Manage brand follow-ups on outstanding eComm needs and inputs Project-manage upload teams for all brands onto eComm platforms; troubleshoot with partners Conduct audits on active listings to ensure proper content and live status Qualifications
1–2 years of experience in operations, logistics, or eCommerce coordination Strong proficiency in Microsoft Excel (pivot tables, VLOOKUP, data cleanup) Exceptional organizational skills and attention to detail Ability to manage multiple workstreams and deadlines simultaneously Clear, proactive communicator comfortable working across internal teams and external brand partners What we offer
Phenomenal discounts on products within the beauty industry and beyond Medical, Dental, and Vision, along with supplemental benefits available on the first of the month after 60 days 401 (k) available after 1 year of service with up to a 4% match 12 days PTO and 6 Paid Holidays Salary commensurate with experience: $24 - $26.50 per hour Equal Employment Opportunity Statement
We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, creed, religion or belief, national or ethnic origin, citizenship status, marital or domestic partnership status, sexual orientation, sex, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. The PCA Group of Companies recognizes and values the benefits of a diverse workforce.
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The Marketing Coordinator is the operational backbone of the marketing team, managing the day-to-day logistics that keep product set up, inventory flow, and promotional programs running across all retail partners (Bloomingdale’s, Dillard’s, Nordstrom, Nordstrom Rack, Walmart, and new partners). Full-time schedule, 5 days a week (4 in office, Monday - Thursday 9am - 6pm, Friday work from home 9am – 6pm). Key Responsibilities
Walmart Assortment Setup Coordinate with brand partners to obtain “authorized seller” status through brand portals Receive buying team assortments and manage approval workflows, including hazmat identification Manage product gating and monitor for lapses GWP & Specialty Bag Program Execution Source packaging and bags 6 months ahead of activation; coordinate with external vendors and issue POs Merchandise multi-branded bag assortments and secure internal alignment Establish item codes for all products upon PO approval Coordinate bag shipment to retail marketing teams for asset creation and visual merchandising Reach out to brand partners for product inclusion (cost vs. no-cost determination) Issue POs to brands for shipment and assembly orders to DC for bundle/pack creation Report on bag demand during promotional periods; managing inventory replenishment Track brand sampling intake forms; compile and organize sampling opportunities in master tracker Establish item codes for all samples arriving at the distribution center Coordinate with offshore teams to issue relevant brand partner POs Track retail partner sampling requests throughout the year, ensuring proper fulfillment Complete required forms for eComm sites; liaise with retailer teams on implementation Manage brand follow-ups on outstanding eComm needs and inputs Project-manage upload teams for all brands onto eComm platforms; troubleshoot with partners Conduct audits on active listings to ensure proper content and live status Qualifications
1–2 years of experience in operations, logistics, or eCommerce coordination Strong proficiency in Microsoft Excel (pivot tables, VLOOKUP, data cleanup) Exceptional organizational skills and attention to detail Ability to manage multiple workstreams and deadlines simultaneously Clear, proactive communicator comfortable working across internal teams and external brand partners What we offer
Phenomenal discounts on products within the beauty industry and beyond Medical, Dental, and Vision, along with supplemental benefits available on the first of the month after 60 days 401 (k) available after 1 year of service with up to a 4% match 12 days PTO and 6 Paid Holidays Salary commensurate with experience: $24 - $26.50 per hour Equal Employment Opportunity Statement
We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, creed, religion or belief, national or ethnic origin, citizenship status, marital or domestic partnership status, sexual orientation, sex, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. The PCA Group of Companies recognizes and values the benefits of a diverse workforce.
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