Event Manager
PEI, New York, NY, United States
PEI Group has an exciting opportunity for an Event Manager to join the Event Operations team based in New York, reporting into the Head of Event Operations - US. The successful candidate will be tasked with delivering logistics requirements for a portfolio of USA-based B2B conferences, with 500+ attendees, 30+ sponsors per event & multiple breakout sessions.
Responsibilities
Leading and supporting event planning for large scale B2B events in US ensuring all aspects of the project are running on time and within budget, responsible for end-to-end delivery
Responsible for venue floorplans, internal updates, staff briefing, event signage planning, venue function sheet, external receptions, sourcing suppliers
Overseeing and managing third-party suppliers required for event delivery - ensuring all project deadlines are adhered to and acting as quality control for the event work delivered including, but not limited to, venues, stand contractors, AV suppliers, signage contractors
Managing budgets of up to $2m with responsibility for pre- and post-event updates, reconciliation of invoices to ensure prompt payment and forecasting/budgeting for future events
Sponsorship management: working closely with the sponsorship team, responsibility for sponsorship deliverables including branding opportunities, exhibition stands, meeting spaces.
Build and manage relationships with key internal stakeholders such as Marketing, Production, Delegate Sales
Building and managing event app and portal via third party suppliers
Provide regular feedback and updates on event progress to line manager
Leading the team on the day of the event; managing staff, assisting with speaker queries
Manage delivery of post-conference material to speakers, delegates and sponsors
About You Experience & Skills
Minimum 3 years solid experience within B2B events as an Event Manager, preferably within a conference/exhibition setting
Experience leading on multiple events simultaneously
Experience with building and managing events platforms such as events apps and/or virtual event platforms
Experience with being the sole lead on an event for 500+ people: managing all aspects of the event from registration, speaker, stakeholder management, working with external contractors, to on the day delivery
Budget management experience – forecasting and post-event budget analysis
Strong onsite leadership skills
Training will be conducted in the office at the start of your employment, our company hybrid policy is 3 days in the office and 2 days home working, and you will be required onsite for all event days (nationally & internationally where needed).
Benefits
24 days of annual leave (increasing with tenure), plus 9 paid holidays
56 hours of sick leave and the last week of the year off globally
Up to 12 weeks of paid parental leave
Nationwide medical coverage through Anthem Blue Cross Blue Shield, with at least one plan covered at no cost for you and your dependants
Dental, vision, FSA & HSA options, plus voluntary benefits (commuter, disability, legal and pet insurance)
401k with 3% employer match through Empower – eligible from day one – no wait period
4 paid volunteer days per year and access to EAP and Health Advocate resources
Participation in our Employee Incentive Reward plan (EIRP), with unit allocations tied to a future private equity exit
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Responsibilities
Leading and supporting event planning for large scale B2B events in US ensuring all aspects of the project are running on time and within budget, responsible for end-to-end delivery
Responsible for venue floorplans, internal updates, staff briefing, event signage planning, venue function sheet, external receptions, sourcing suppliers
Overseeing and managing third-party suppliers required for event delivery - ensuring all project deadlines are adhered to and acting as quality control for the event work delivered including, but not limited to, venues, stand contractors, AV suppliers, signage contractors
Managing budgets of up to $2m with responsibility for pre- and post-event updates, reconciliation of invoices to ensure prompt payment and forecasting/budgeting for future events
Sponsorship management: working closely with the sponsorship team, responsibility for sponsorship deliverables including branding opportunities, exhibition stands, meeting spaces.
Build and manage relationships with key internal stakeholders such as Marketing, Production, Delegate Sales
Building and managing event app and portal via third party suppliers
Provide regular feedback and updates on event progress to line manager
Leading the team on the day of the event; managing staff, assisting with speaker queries
Manage delivery of post-conference material to speakers, delegates and sponsors
About You Experience & Skills
Minimum 3 years solid experience within B2B events as an Event Manager, preferably within a conference/exhibition setting
Experience leading on multiple events simultaneously
Experience with building and managing events platforms such as events apps and/or virtual event platforms
Experience with being the sole lead on an event for 500+ people: managing all aspects of the event from registration, speaker, stakeholder management, working with external contractors, to on the day delivery
Budget management experience – forecasting and post-event budget analysis
Strong onsite leadership skills
Training will be conducted in the office at the start of your employment, our company hybrid policy is 3 days in the office and 2 days home working, and you will be required onsite for all event days (nationally & internationally where needed).
Benefits
24 days of annual leave (increasing with tenure), plus 9 paid holidays
56 hours of sick leave and the last week of the year off globally
Up to 12 weeks of paid parental leave
Nationwide medical coverage through Anthem Blue Cross Blue Shield, with at least one plan covered at no cost for you and your dependants
Dental, vision, FSA & HSA options, plus voluntary benefits (commuter, disability, legal and pet insurance)
401k with 3% employer match through Empower – eligible from day one – no wait period
4 paid volunteer days per year and access to EAP and Health Advocate resources
Participation in our Employee Incentive Reward plan (EIRP), with unit allocations tied to a future private equity exit
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