PAYMENT SPECIALIST
New York City Department Of Investigation, Corona, NY, United States
Payment Specialist
The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system's 2,000 square mile watershed that extends 125 miles north and west of the city. The Agency Chief Contracting Office (ACCO) is responsible for managing all agency procurement and payment activity in accordance with all applicable city and state laws and regulations including General Municipal Law, City Charter, local laws such as Local Law 1 for MWBE, Procurement Policy Board Rules and NYC Comptroller Directives. ACCO works cooperatively with DEP's bureaus in support of their operational and programmatic needs including procurement of capital construction and related professional services (design, engineering, and construction management services), maintenance and repair contracts, and a wide array of supply and standard service contracts. In addition, ACCO staff manages agency compliance with vendor performance evaluations, MWBE participation goals, opportunities and requirements, prevailing wage, labor law compliance and vendor management. ACCO processes hundreds of both large and small contracts and thousands of payment transactions procuring about $2 billion in contracts annually. The ACCO Payments Group is currently divided into two core teams: - Large Contract Payments Team, responsible for processing payments exceeding $250,000, including capital construction, design, and professional service contracts. This team manages approximately 4,500 payments annually, totaling over $1.6 billion. - Small Contract Payments and Accounting Team, which handles all micro, small, non-competitive, real estate tax payments and requirement contract payments, as well as key accounting functions and year-end exercises. This team manages approximately 11,000 payments annually, totaling over $500 million. The selected candidate will work within the Small Contract Payments and Accounting Team, which manages high-volume payment processing and accounting functions, and will perform the following duties: - Ensure payment information is entered into the Small Procurement and Contract Tracking (sPACT) System in a timely manner. Review information for discrepancies; input correct and missing data. - Review payment packages for completeness to ensure the completion of source documents and determine whether to continue payment processing while adhering to Procurement Policy Board (PPB) Rules. - Ensure payment vouchers are complete and includes all pertinent documents, i.e., (Purchase Order, Invoice, Packing Slip, Receiving Report, etc) and accepted in a timely manner; liaise with procurement liaisons to obtain missing documents. - Utilize the city's Financial Management System (FMS) enter and process payment vouchers for (EFT) Electronic Fund Transfers. - Review assigned procurement invoice packages for completeness and confirm sufficient funding in purchase orders. - Reconcile accounts payable transactions with vendor statements and internal records, work with bureau liaisons to rectify any discrepancies. - Prepare reports for management on procurement activities and spending analysis, including supplier performance. - Generate monthly financial reports, including balance sheets; monitor cash flow by performing audits to ensure efficient use of funding. - Review and verify the accuracy of ledger balances and account reconciliation. Minimum Qualifications 1. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA), including or supplemented by 24 semester credits in accounting, including one course each in advanced accounting and auditing; or 2. A valid New York State Certified Public Accountant license. To be eligible for placement in Assignment Level II individuals must have, in addition to meeting the minimum requirements, at least one year of experience as an Accountant - Assignment Level I or at least two years of satisfactory full-time professional accounting or auditing experience. This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program. As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/. New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system's 2,000 square mile watershed that extends 125 miles north and west of the city. The Agency Chief Contracting Office (ACCO) is responsible for managing all agency procurement and payment activity in accordance with all applicable city and state laws and regulations including General Municipal Law, City Charter, local laws such as Local Law 1 for MWBE, Procurement Policy Board Rules and NYC Comptroller Directives. ACCO works cooperatively with DEP's bureaus in support of their operational and programmatic needs including procurement of capital construction and related professional services (design, engineering, and construction management services), maintenance and repair contracts, and a wide array of supply and standard service contracts. In addition, ACCO staff manages agency compliance with vendor performance evaluations, MWBE participation goals, opportunities and requirements, prevailing wage, labor law compliance and vendor management. ACCO processes hundreds of both large and small contracts and thousands of payment transactions procuring about $2 billion in contracts annually. The ACCO Payments Group is currently divided into two core teams: - Large Contract Payments Team, responsible for processing payments exceeding $250,000, including capital construction, design, and professional service contracts. This team manages approximately 4,500 payments annually, totaling over $1.6 billion. - Small Contract Payments and Accounting Team, which handles all micro, small, non-competitive, real estate tax payments and requirement contract payments, as well as key accounting functions and year-end exercises. This team manages approximately 11,000 payments annually, totaling over $500 million. The selected candidate will work within the Small Contract Payments and Accounting Team, which manages high-volume payment processing and accounting functions, and will perform the following duties: - Ensure payment information is entered into the Small Procurement and Contract Tracking (sPACT) System in a timely manner. Review information for discrepancies; input correct and missing data. - Review payment packages for completeness to ensure the completion of source documents and determine whether to continue payment processing while adhering to Procurement Policy Board (PPB) Rules. - Ensure payment vouchers are complete and includes all pertinent documents, i.e., (Purchase Order, Invoice, Packing Slip, Receiving Report, etc) and accepted in a timely manner; liaise with procurement liaisons to obtain missing documents. - Utilize the city's Financial Management System (FMS) enter and process payment vouchers for (EFT) Electronic Fund Transfers. - Review assigned procurement invoice packages for completeness and confirm sufficient funding in purchase orders. - Reconcile accounts payable transactions with vendor statements and internal records, work with bureau liaisons to rectify any discrepancies. - Prepare reports for management on procurement activities and spending analysis, including supplier performance. - Generate monthly financial reports, including balance sheets; monitor cash flow by performing audits to ensure efficient use of funding. - Review and verify the accuracy of ledger balances and account reconciliation. Minimum Qualifications 1. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA), including or supplemented by 24 semester credits in accounting, including one course each in advanced accounting and auditing; or 2. A valid New York State Certified Public Accountant license. To be eligible for placement in Assignment Level II individuals must have, in addition to meeting the minimum requirements, at least one year of experience as an Accountant - Assignment Level I or at least two years of satisfactory full-time professional accounting or auditing experience. This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program. As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/. New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.