Deputy Clerk of Circuit Court IV-Civil Division
City of Chesapeake Virginia, Chesapeake, VA, United States
Deputy Clerk of Circuit Court IV-Civil Division
Please see Special Instructions for more details.
The City of Chesapeake’s Department of Human Resources is serving as an advertising agent for this vacancy. Screening and selection will be handled by the Circuit Court Clerk. Questions concerning the requisition or application status should be directed to the Circuit Court Clerk by calling 757‑382‑3000.
Position Information Working Title of Vacant Position: Deputy Clerk of Circuit Court IV-Civil Division
Job Type: Full Time
Posting Type: City Employees Only
Number of Vacancies: 1
Department: CIRCUIT COURT CLERK
Division: CIRCUIT COURT CLERK
Requisition Number: 2026133
Number of hours worked per week: 40 hours
Work Schedule: 8:00 am – 5:00 pm Monday – Friday. Occasionally beyond 5:00 pm depending on court proceedings. Compressed schedule is offered as an option.
Work Site Location: 307 Albemarle Drive Suite 300A
Position Driving Requirement: Occasional
Pay Grade: GE09
Pay Basis: Semi‑Monthly
Advertised Salary: Salary based on Qualifications
Job Description This position will report directly to the Civil Chief Deputy Clerk I and the criminal serve to reinforce and support all critical changes and projects. The Deputy Clerk of the Circuit Court IV will assist with managing, training, mentoring, and coaching civil division including all office tasks which includes the customer front counter, and civil courtroom tasks. This position will also process, prepare, review and monitor case files including docket directed by the judge; process appeals from other courts; oversee the implementation of the new technology, DocuSign, that allows for quicker disposition of copies of orders to be provided to attorneys. Implement civil e‑filing this will ensure that the civil division stays ahead of the orders and can continually update all case files.
The Deputy Clerk of the Circuit Court IV position supports all clerks in dealing with difficult customers, takes the lead in de‑escalating situations. This Deputy Clerk IV must communicate among our various divisions with the operational responsibilities within the Clerk of Court’s office including but not limited to the Circuit Court Judges, Department of Corrections, attorneys and financial and technological options.
This Deputy Clerk IV position is expected to have advanced level knowledge including case management, and a high degree of demonstrated competence and knowledge of the circuit court environment. This position has significant responsibilities to evaluate and make recommendations, including technological opportunity options and workflow analysis reports directly to the civil supervisor including the Chief Deputy of Circuit Court II and the Clerk of Court.
This Deputy Clerk IV will coordinate with other criminal and civil staff and procedures to avoid life threatening and /or financial audit errors working with the criminal and/ or civil supervisor daily operations and activities based on analysis of data or information. This position will lead and train or reemphasize fundamentals including new laws and technology by determining work procedures, assigning duties, maintain harmonious relations and promote efficiency.
Act as a liaison for preparing the Civil Docket for specific courtroom(s) by reviewing the docket to ensure the accuracy of civil cases to be heard by the Judge.
Assembles, Organizes & Distributes Court docket in advance of hearing dates to the Circuit Court Administrator(s), and other law enforcement agencies.
Update, index and scan scheduling orders and hearing request forms.
Updating clerk worksheets, preparing civil court jail cards and capiases as directed by the Judge and typing Court orders respectively.
Researches, analyzes, and summarizes information relating to assigned area of responsibility for replying, processing or disseminating circuit court civil email inquiries and requests.
Monitors new laws, rules and regulations to be administered in the Clerk’s office as new policies and/or procedures necessary for all legislative changes.
When necessary, will attend meetings to review practices and procedures of the Civil division.
Coordinating the auditing, processing and submission of jail cards.
Evidence Room Custodian reviews and enters evidence made as exhibits by the Judge on Civil Case hearing.
This Deputy Clerk IV position will work with the civil supervisor to go over staff procedural errors and correct any work performance errors, Will be expected to put together with the deputy clerk’s positions work training manuals.
With new legislative mandates this position will serve as a safeguard to the Chief Deputy Clerk of the Civil Division and financial staff, to improve efficiency with the work within the Civil and collaborate with other Divisions.
Required Qualifications
Vocational / Educational Requirement: Requires a bachelor’s degree or any equivalent combination of education and experience in accounting, financial or business administration, public administration, or a closely related field.
Experience Requirement: In addition to satisfying the vocational/education standards, this class requires a minimum of two years of related, full‑time equivalent experience.
Special Requirements: Employees may be expected to work hours in excess of their normally scheduled hours in response to short‑term department needs and/or City‑wide emergencies.
Preferred Qualifications
Must have prior civil courtroom and clerk of circuit court office experience; previous experience working with judges is a plus. Must have circuit court experience or transferable skills and knowledge from the lower courts (minimum of 5 years). Experience should include, but not limited to: civil courtroom, processing appeals, including DARS, supreme court, court of appeals, general district and juvenile domestic relations courts.
Must be familiar with the transmittal financial process procedures, including jail card audits, receipting audits, closing inactive criminal cases, scheduling orders, replying to judges’ orders and attorney’s motions.
Communicate professionally to all customers, i.e. judges, Commonwealth’s attorney, attorneys, public safety and law enforcement personnel, probation officers, magistrates and public at large.
Has ability to accurately perform and pay attention to details.
Proficient in all Microsoft and Excel technology.
Ability to draft legal documents.
Accurately able to multitask at a high volume.
Experience in handling confidential paperwork.
Experience in managing and coordinating staff, preferably court and office deputy clerks.
Professional References Please provide contact information for professional references. Minimum: 2. Maximum: 4.
Supplemental Questions Required fields are indicated with an asterisk (*).
* This position is for City employees, volunteers, temporary workers, and interns only. Are you currently a City of Chesapeake employee, volunteer, temporary worker, or intern? This information will be verified. Please update your application accordingly.
Yes
No
ADA Checklist Overall Physical Strength Demands: Light – Exerting up to 20 lbs occasionally, 10 lbs frequently, or negligible amounts constantly; requires walking or standing to a significant degree.
Physical Demands: Continuously 2/3 or more of the time; Frequently 1/3 to 2/3 of the time; Occasionally up to 1/3 of the time; Rarely less than 1 hour per week; Never never occurs.
Standing: Frequently 1/3 to 2/3 of the time; Sitting: Continuously 2/3 or more of the time; Walking: Occasionally up to 1/3 of the time; Lifting: Occasionally up to 1/3 of the time (exerting up to 20 lbs); Carrying: Frequently 1/3 to 2/3 of the time (exerting up to 20 lbs); Pushing/Pulling: Occasionally up to 1/3 of the time (exerting 20 to 50 lbs); Reaching: Continuously 2/3 or more of the time; Handling: Occasionally up to 1/3 of the time; Fine Dexterity: Continuously 2/3 or more of the time; Kneeling: Frequently 1/3 to 2/3 of the time; Crouching and Crawling: Occasionally up to 1/3 of the time; Bending: Continuously 2/3 or more of the time; Twisting: Frequently 1/3 to 2/3 of the time; Climbing and Balancing: Occasionally up to 1/3 of the time.
Vision, Hearing, and Talking: Continuously 2/3 or more of the time. Foot Controls: Never. Protective Equipment: masks. Health and Safety: Daily, Several times per week, Several times per month, seasonally, never. Mechanical Hazards: Never. Chemical Hazards: Daily. Electrical Hazards: Never. Fire Hazards: Never. Explosives: Never. Communicable Diseases: Seasonally. Physical Danger or Abuse: Never. Other hazards: Seasonally (Covid related and bomb threats). Dirt and Dust: Several times per month. Extreme Temperatures: Never. Noise and Vibration: Never. Fumes and Odors: Seasonally. Wetness/Humidity: Seasonally. Darkness or Poor Lighting: Never.
Primary Work Location: Non-Physical Demands – Continuously 2/3 or more of the time; Time Pressures – Continuously 2/3 or more of the time; Emergency Situations – Occasionally up to 1/3 of the time; Frequent Change of Tasks – Continuously 2/3 or more of the time; Irregular Work Schedule/Overtime – Frequently 1/3 to 2/3 of the time; Performing Multiple Tasks Simultaneously – Continuously 2/3 or more of the time; Working Closely with Others as Part of a Team – Continuously 2/3 or more of the time; Tedious or Exacting Work – Continuously 2/3 or more of the time; Noisy/Distracting Environment – Continuously 2/3 or more of the time; Other – Continuously 2/3 or more of the time; If Other – telephone ringing and customer contact.
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The City of Chesapeake’s Department of Human Resources is serving as an advertising agent for this vacancy. Screening and selection will be handled by the Circuit Court Clerk. Questions concerning the requisition or application status should be directed to the Circuit Court Clerk by calling 757‑382‑3000.
Position Information Working Title of Vacant Position: Deputy Clerk of Circuit Court IV-Civil Division
Job Type: Full Time
Posting Type: City Employees Only
Number of Vacancies: 1
Department: CIRCUIT COURT CLERK
Division: CIRCUIT COURT CLERK
Requisition Number: 2026133
Number of hours worked per week: 40 hours
Work Schedule: 8:00 am – 5:00 pm Monday – Friday. Occasionally beyond 5:00 pm depending on court proceedings. Compressed schedule is offered as an option.
Work Site Location: 307 Albemarle Drive Suite 300A
Position Driving Requirement: Occasional
Pay Grade: GE09
Pay Basis: Semi‑Monthly
Advertised Salary: Salary based on Qualifications
Job Description This position will report directly to the Civil Chief Deputy Clerk I and the criminal serve to reinforce and support all critical changes and projects. The Deputy Clerk of the Circuit Court IV will assist with managing, training, mentoring, and coaching civil division including all office tasks which includes the customer front counter, and civil courtroom tasks. This position will also process, prepare, review and monitor case files including docket directed by the judge; process appeals from other courts; oversee the implementation of the new technology, DocuSign, that allows for quicker disposition of copies of orders to be provided to attorneys. Implement civil e‑filing this will ensure that the civil division stays ahead of the orders and can continually update all case files.
The Deputy Clerk of the Circuit Court IV position supports all clerks in dealing with difficult customers, takes the lead in de‑escalating situations. This Deputy Clerk IV must communicate among our various divisions with the operational responsibilities within the Clerk of Court’s office including but not limited to the Circuit Court Judges, Department of Corrections, attorneys and financial and technological options.
This Deputy Clerk IV position is expected to have advanced level knowledge including case management, and a high degree of demonstrated competence and knowledge of the circuit court environment. This position has significant responsibilities to evaluate and make recommendations, including technological opportunity options and workflow analysis reports directly to the civil supervisor including the Chief Deputy of Circuit Court II and the Clerk of Court.
This Deputy Clerk IV will coordinate with other criminal and civil staff and procedures to avoid life threatening and /or financial audit errors working with the criminal and/ or civil supervisor daily operations and activities based on analysis of data or information. This position will lead and train or reemphasize fundamentals including new laws and technology by determining work procedures, assigning duties, maintain harmonious relations and promote efficiency.
Act as a liaison for preparing the Civil Docket for specific courtroom(s) by reviewing the docket to ensure the accuracy of civil cases to be heard by the Judge.
Assembles, Organizes & Distributes Court docket in advance of hearing dates to the Circuit Court Administrator(s), and other law enforcement agencies.
Update, index and scan scheduling orders and hearing request forms.
Updating clerk worksheets, preparing civil court jail cards and capiases as directed by the Judge and typing Court orders respectively.
Researches, analyzes, and summarizes information relating to assigned area of responsibility for replying, processing or disseminating circuit court civil email inquiries and requests.
Monitors new laws, rules and regulations to be administered in the Clerk’s office as new policies and/or procedures necessary for all legislative changes.
When necessary, will attend meetings to review practices and procedures of the Civil division.
Coordinating the auditing, processing and submission of jail cards.
Evidence Room Custodian reviews and enters evidence made as exhibits by the Judge on Civil Case hearing.
This Deputy Clerk IV position will work with the civil supervisor to go over staff procedural errors and correct any work performance errors, Will be expected to put together with the deputy clerk’s positions work training manuals.
With new legislative mandates this position will serve as a safeguard to the Chief Deputy Clerk of the Civil Division and financial staff, to improve efficiency with the work within the Civil and collaborate with other Divisions.
Required Qualifications
Vocational / Educational Requirement: Requires a bachelor’s degree or any equivalent combination of education and experience in accounting, financial or business administration, public administration, or a closely related field.
Experience Requirement: In addition to satisfying the vocational/education standards, this class requires a minimum of two years of related, full‑time equivalent experience.
Special Requirements: Employees may be expected to work hours in excess of their normally scheduled hours in response to short‑term department needs and/or City‑wide emergencies.
Preferred Qualifications
Must have prior civil courtroom and clerk of circuit court office experience; previous experience working with judges is a plus. Must have circuit court experience or transferable skills and knowledge from the lower courts (minimum of 5 years). Experience should include, but not limited to: civil courtroom, processing appeals, including DARS, supreme court, court of appeals, general district and juvenile domestic relations courts.
Must be familiar with the transmittal financial process procedures, including jail card audits, receipting audits, closing inactive criminal cases, scheduling orders, replying to judges’ orders and attorney’s motions.
Communicate professionally to all customers, i.e. judges, Commonwealth’s attorney, attorneys, public safety and law enforcement personnel, probation officers, magistrates and public at large.
Has ability to accurately perform and pay attention to details.
Proficient in all Microsoft and Excel technology.
Ability to draft legal documents.
Accurately able to multitask at a high volume.
Experience in handling confidential paperwork.
Experience in managing and coordinating staff, preferably court and office deputy clerks.
Professional References Please provide contact information for professional references. Minimum: 2. Maximum: 4.
Supplemental Questions Required fields are indicated with an asterisk (*).
* This position is for City employees, volunteers, temporary workers, and interns only. Are you currently a City of Chesapeake employee, volunteer, temporary worker, or intern? This information will be verified. Please update your application accordingly.
Yes
No
ADA Checklist Overall Physical Strength Demands: Light – Exerting up to 20 lbs occasionally, 10 lbs frequently, or negligible amounts constantly; requires walking or standing to a significant degree.
Physical Demands: Continuously 2/3 or more of the time; Frequently 1/3 to 2/3 of the time; Occasionally up to 1/3 of the time; Rarely less than 1 hour per week; Never never occurs.
Standing: Frequently 1/3 to 2/3 of the time; Sitting: Continuously 2/3 or more of the time; Walking: Occasionally up to 1/3 of the time; Lifting: Occasionally up to 1/3 of the time (exerting up to 20 lbs); Carrying: Frequently 1/3 to 2/3 of the time (exerting up to 20 lbs); Pushing/Pulling: Occasionally up to 1/3 of the time (exerting 20 to 50 lbs); Reaching: Continuously 2/3 or more of the time; Handling: Occasionally up to 1/3 of the time; Fine Dexterity: Continuously 2/3 or more of the time; Kneeling: Frequently 1/3 to 2/3 of the time; Crouching and Crawling: Occasionally up to 1/3 of the time; Bending: Continuously 2/3 or more of the time; Twisting: Frequently 1/3 to 2/3 of the time; Climbing and Balancing: Occasionally up to 1/3 of the time.
Vision, Hearing, and Talking: Continuously 2/3 or more of the time. Foot Controls: Never. Protective Equipment: masks. Health and Safety: Daily, Several times per week, Several times per month, seasonally, never. Mechanical Hazards: Never. Chemical Hazards: Daily. Electrical Hazards: Never. Fire Hazards: Never. Explosives: Never. Communicable Diseases: Seasonally. Physical Danger or Abuse: Never. Other hazards: Seasonally (Covid related and bomb threats). Dirt and Dust: Several times per month. Extreme Temperatures: Never. Noise and Vibration: Never. Fumes and Odors: Seasonally. Wetness/Humidity: Seasonally. Darkness or Poor Lighting: Never.
Primary Work Location: Non-Physical Demands – Continuously 2/3 or more of the time; Time Pressures – Continuously 2/3 or more of the time; Emergency Situations – Occasionally up to 1/3 of the time; Frequent Change of Tasks – Continuously 2/3 or more of the time; Irregular Work Schedule/Overtime – Frequently 1/3 to 2/3 of the time; Performing Multiple Tasks Simultaneously – Continuously 2/3 or more of the time; Working Closely with Others as Part of a Team – Continuously 2/3 or more of the time; Tedious or Exacting Work – Continuously 2/3 or more of the time; Noisy/Distracting Environment – Continuously 2/3 or more of the time; Other – Continuously 2/3 or more of the time; If Other – telephone ringing and customer contact.
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