Bid and Proposal Analyst - Norfolk, VA
ISA Certified Arborist, Norfolk, VA, United States
Pay or shift range: $50,000 USD to $70,000 USD
Travel Required: No
Description
Summary/Objective The Bid and Proposal Specialist is responsible for leading and managing the bids and proposals process, and ensuring compliance with client requirements and organizational standards. This role partners with Regional Managers and the Director of Bid and Proposal to drive business development initiatives, optimize proposal strategies, and support contract portfolio growth. Essential Functions · Lead and oversee the proposal lifecycle from initial opportunity identification through submission, ensuring timely and accurate delivery. · Manage and maintain opportunities within the NetSuite CRM, including status updates, key milestones, and critical dates. · Analyze and review proposal requirements, coordinating with internal stakeholders (Regional Managers, Finance, HR, Insurance, etc.) to gather and validate necessary data. · Facilitate and lead bid meetings with internal stakeholders, including pre-bid, bid review, and post-bid sessions. · Ensure compliance with all RFP specifications and organizational standards throughout the proposal process. · Coordinate and secure bid bonds and performance bonds as required. · Prepare and submit comprehensive bids and proposals through electronic or hardcopy channels. · Conduct post-bid analysis, including win/loss evaluations, and provide actionable insights for continuous improvement. · Support strategic business development activities, including vendor applications and customer onboarding documentation. · Develop and disseminate bid/proposal metrics and performance reports to leadership and back-office teams. · Monitor bid boards and proactively identify new business opportunities aligned with organizational goals. · Collaborate with the Director of Contracts to ensure timely submission of rate adjustments and renewal bids. · Participate in customer performance reviews and contribute to contract portfolio development strategies. · Engage in regional sales meetings and provide subject matter expertise on bid and proposal best practices. · Lead special projects and initiatives as assigned by the Director of Bid and Proposal. · Project and contract management expertise. · Strategic Attention to detail with skills in identifying patterns, anticipating challenges, and understanding cause-and-effect relationships in project outcomes. · Advanced Analytical and Communication Skills with the ability to analyze data, craft persuasive proposals, and communicate effectively in writing and verbally. · Cross-Functional Leadership skills with the ability to confidently engage with senior leadership, field managers, and external stakeholders to influence decisions and drive results. Generally, works in an office environment and visits work sites as needed Required Education and Experience High school diploma, GED, or equivalent certification Preferred Education and experience Associate degree in business or related field Other duties Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, and responsibilities required of the employee for this job. Duties, obligations, and activities may change at any time, with or without notice. Position requires employee to be able to pass a background check and drug screen as required for this job. Affirmative Action/EEO statement Xylem Tree Experts and Kendall Vegetation Services provide equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Reasonable Accommodation Statement XKIG is an equal opportunity employer and complies with all federal, state, and local nondiscrimination laws, including the ADA. If you need a reasonable accommodation during the application or hiring process, please contact our Talent Acquisition team at 877-418-2999. Benefits Offered: This is a full-time position that offers health insurance benefits for medical, vision, and dental, as well as the option for enrollment in a 401K. Paid Time Off (PTO) Eligibility and accrual timelines vary by position with some roles gaining PTO immediately and others becoming eligible after a set period of employment. Details are provided during the hiring process and may vary for Union hires. AI Usage Disclaimer: As part of our commitment to efficiency and innovation, we may use artificial intelligence (AI) tools during the recruiting and onboarding processes. These tools assist with tasks such as resume screening, interview scheduling, and communication. All decisions regarding hiring and employment are ultimately made by our human team. If you have questions or concerns about this process, please contact our HR department. Travel Required
No . Travel is not required. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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Summary/Objective The Bid and Proposal Specialist is responsible for leading and managing the bids and proposals process, and ensuring compliance with client requirements and organizational standards. This role partners with Regional Managers and the Director of Bid and Proposal to drive business development initiatives, optimize proposal strategies, and support contract portfolio growth. Essential Functions · Lead and oversee the proposal lifecycle from initial opportunity identification through submission, ensuring timely and accurate delivery. · Manage and maintain opportunities within the NetSuite CRM, including status updates, key milestones, and critical dates. · Analyze and review proposal requirements, coordinating with internal stakeholders (Regional Managers, Finance, HR, Insurance, etc.) to gather and validate necessary data. · Facilitate and lead bid meetings with internal stakeholders, including pre-bid, bid review, and post-bid sessions. · Ensure compliance with all RFP specifications and organizational standards throughout the proposal process. · Coordinate and secure bid bonds and performance bonds as required. · Prepare and submit comprehensive bids and proposals through electronic or hardcopy channels. · Conduct post-bid analysis, including win/loss evaluations, and provide actionable insights for continuous improvement. · Support strategic business development activities, including vendor applications and customer onboarding documentation. · Develop and disseminate bid/proposal metrics and performance reports to leadership and back-office teams. · Monitor bid boards and proactively identify new business opportunities aligned with organizational goals. · Collaborate with the Director of Contracts to ensure timely submission of rate adjustments and renewal bids. · Participate in customer performance reviews and contribute to contract portfolio development strategies. · Engage in regional sales meetings and provide subject matter expertise on bid and proposal best practices. · Lead special projects and initiatives as assigned by the Director of Bid and Proposal. · Project and contract management expertise. · Strategic Attention to detail with skills in identifying patterns, anticipating challenges, and understanding cause-and-effect relationships in project outcomes. · Advanced Analytical and Communication Skills with the ability to analyze data, craft persuasive proposals, and communicate effectively in writing and verbally. · Cross-Functional Leadership skills with the ability to confidently engage with senior leadership, field managers, and external stakeholders to influence decisions and drive results. Generally, works in an office environment and visits work sites as needed Required Education and Experience High school diploma, GED, or equivalent certification Preferred Education and experience Associate degree in business or related field Other duties Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, and responsibilities required of the employee for this job. Duties, obligations, and activities may change at any time, with or without notice. Position requires employee to be able to pass a background check and drug screen as required for this job. Affirmative Action/EEO statement Xylem Tree Experts and Kendall Vegetation Services provide equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Reasonable Accommodation Statement XKIG is an equal opportunity employer and complies with all federal, state, and local nondiscrimination laws, including the ADA. If you need a reasonable accommodation during the application or hiring process, please contact our Talent Acquisition team at 877-418-2999. Benefits Offered: This is a full-time position that offers health insurance benefits for medical, vision, and dental, as well as the option for enrollment in a 401K. Paid Time Off (PTO) Eligibility and accrual timelines vary by position with some roles gaining PTO immediately and others becoming eligible after a set period of employment. Details are provided during the hiring process and may vary for Union hires. AI Usage Disclaimer: As part of our commitment to efficiency and innovation, we may use artificial intelligence (AI) tools during the recruiting and onboarding processes. These tools assist with tasks such as resume screening, interview scheduling, and communication. All decisions regarding hiring and employment are ultimately made by our human team. If you have questions or concerns about this process, please contact our HR department. Travel Required
No . Travel is not required. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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