Executive + Personal Assistant (Part-Time)
CreativeMktGroup, Richmond, VA, United States
We’re looking for a
highly organized, proactive Administrative Assistant
to support two business owners managing multiple ventures across
real estate, hospitality, a marketing agency, and several nonprofit organizations . This role is ideal for someone who enjoys bringing
structure, organization, and efficiency
to fast-moving businesses. You’ll help coordinate projects, assist with financial administration, support operations, and handle day-to-day logistics so the business owners can stay focused on high-impact work. This position includes a mix of
executive support, operational coordination, bookkeeping assistance, property support, office management, and occasional errands. If you love solving problems, staying organized, and helping businesses run smoothly, we’d love to hear from you. RESPONSIBILITIES
Executive Support
Manage calendars, scheduling, and meeting coordination for two business owners Organize email inboxes and assist with communication and follow-ups Prepare documents, reports, and presentations as needed Coordinate travel arrangements and itineraries Track action items and ensure follow-ups across projects Business Operations Support
Assist with administrative tasks across several ventures including real estate, hospitality, marketing, and nonprofit initiatives Coordinate with team members, vendors, partners, and clients Help manage project timelines and operational priorities Conduct research and assist with event or project coordination Provide
light property management assistance
for real estate holdings Help coordinate
maintenance requests and vendor scheduling Communicate with tenants when needed and track follow-ups Assist with property-related paperwork, leases, and documentation Maintain organized records related to properties, repairs, and vendors Assist with
bill pay and expense tracking
across multiple businesses Provide
QuickBooks support , including organizing transactions and maintaining records Help
onboard and pay 1099 contractors and vendors Track invoices and ensure proper documentation Maintain organized financial records and paperwork Assist with gathering documents for accountants and tax preparation Office Management
Help
maintain organization and functionality of the office space Restock office supplies, snacks, and materials
as needed Coordinate or manage
office cleaning and upkeep Ensure the workspace remains organized, presentable, and ready for meetings Nonprofit Association Management Support
Assist with
event planning and coordination
for nonprofit programs, meetings, and community events Help manage
event logistics
including scheduling, vendor coordination, materials preparation, and day-of support Assist with
member and stakeholder communications , including email updates and meeting coordination Support basic
association management tasks
such as maintaining member records, tracking renewals, and organizing documentation Coordinate with volunteers, partners, and vendors to ensure smooth event execution Help maintain organized records related to nonprofit operations, meetings, and compliance requirements Personal + Logistics Support
Manage scheduling for personal appointments and family calendars when needed Coordinate travel planning for business and personal trips Help organize household or service appointments Run
occasional business and personal errands
(bank deposits, supply pickups, document delivery, etc.) Support day-to-day logistics that help the business owners operate efficiently Qualifications
Prior experience as an
Executive Assistant, Personal Assistant, Operations Coordinator, Administrative Assistant, or Property Management Assistant Strong organizational and time management skills Excellent communication and follow-up abilities Ability to manage multiple priorities across different businesses High level of discretion and professionalism Familiarity with QuickBooks, Google Workspace, and project management tools
preferred Proactive problem-solver who takes initiative Pay:
$20/hour Type:
Part-time 1099 contractor position Location:
In-office position on
West Cary Street in Richmond, VA
and remote Flexible schedule depending on workload and priorities Opportunity to work closely with business owners across several growing ventures Occasional in-person errands and local logistics will be required Who This Role is Perfect For
Someone who: Loves organizing systems and keeping things running smoothly Enjoys supporting entrepreneurs and growing businesses Is reliable, detail-oriented, and proactive Thrives in a dynamic environment where no two days are the same To Apply:
Please send your resume and a brief introduction explaining why you’re interested in this role to Natalie McNamara.
#J-18808-Ljbffr
highly organized, proactive Administrative Assistant
to support two business owners managing multiple ventures across
real estate, hospitality, a marketing agency, and several nonprofit organizations . This role is ideal for someone who enjoys bringing
structure, organization, and efficiency
to fast-moving businesses. You’ll help coordinate projects, assist with financial administration, support operations, and handle day-to-day logistics so the business owners can stay focused on high-impact work. This position includes a mix of
executive support, operational coordination, bookkeeping assistance, property support, office management, and occasional errands. If you love solving problems, staying organized, and helping businesses run smoothly, we’d love to hear from you. RESPONSIBILITIES
Executive Support
Manage calendars, scheduling, and meeting coordination for two business owners Organize email inboxes and assist with communication and follow-ups Prepare documents, reports, and presentations as needed Coordinate travel arrangements and itineraries Track action items and ensure follow-ups across projects Business Operations Support
Assist with administrative tasks across several ventures including real estate, hospitality, marketing, and nonprofit initiatives Coordinate with team members, vendors, partners, and clients Help manage project timelines and operational priorities Conduct research and assist with event or project coordination Provide
light property management assistance
for real estate holdings Help coordinate
maintenance requests and vendor scheduling Communicate with tenants when needed and track follow-ups Assist with property-related paperwork, leases, and documentation Maintain organized records related to properties, repairs, and vendors Assist with
bill pay and expense tracking
across multiple businesses Provide
QuickBooks support , including organizing transactions and maintaining records Help
onboard and pay 1099 contractors and vendors Track invoices and ensure proper documentation Maintain organized financial records and paperwork Assist with gathering documents for accountants and tax preparation Office Management
Help
maintain organization and functionality of the office space Restock office supplies, snacks, and materials
as needed Coordinate or manage
office cleaning and upkeep Ensure the workspace remains organized, presentable, and ready for meetings Nonprofit Association Management Support
Assist with
event planning and coordination
for nonprofit programs, meetings, and community events Help manage
event logistics
including scheduling, vendor coordination, materials preparation, and day-of support Assist with
member and stakeholder communications , including email updates and meeting coordination Support basic
association management tasks
such as maintaining member records, tracking renewals, and organizing documentation Coordinate with volunteers, partners, and vendors to ensure smooth event execution Help maintain organized records related to nonprofit operations, meetings, and compliance requirements Personal + Logistics Support
Manage scheduling for personal appointments and family calendars when needed Coordinate travel planning for business and personal trips Help organize household or service appointments Run
occasional business and personal errands
(bank deposits, supply pickups, document delivery, etc.) Support day-to-day logistics that help the business owners operate efficiently Qualifications
Prior experience as an
Executive Assistant, Personal Assistant, Operations Coordinator, Administrative Assistant, or Property Management Assistant Strong organizational and time management skills Excellent communication and follow-up abilities Ability to manage multiple priorities across different businesses High level of discretion and professionalism Familiarity with QuickBooks, Google Workspace, and project management tools
preferred Proactive problem-solver who takes initiative Pay:
$20/hour Type:
Part-time 1099 contractor position Location:
In-office position on
West Cary Street in Richmond, VA
and remote Flexible schedule depending on workload and priorities Opportunity to work closely with business owners across several growing ventures Occasional in-person errands and local logistics will be required Who This Role is Perfect For
Someone who: Loves organizing systems and keeping things running smoothly Enjoys supporting entrepreneurs and growing businesses Is reliable, detail-oriented, and proactive Thrives in a dynamic environment where no two days are the same To Apply:
Please send your resume and a brief introduction explaining why you’re interested in this role to Natalie McNamara.
#J-18808-Ljbffr