Catering Sales Administrator
Elite Events Catering, Inc., Tampa, FL, United States
Position Type: Full Time | Hybrid (On-Site + Remote) + Event Staff Supplemental Hours
Compensation: $22/hour - Administrative Hours | $20/hour++ - Event Shift Hours
Position Overview The Catering Sales Administrator plays a critical support role within the sales and events team. This position is responsible for detailed event follow-up, cross-departmental coordination, and production documentation to ensure seamless event execution.
This role is ideal for someone highly organized, detail-oriented, and comfortable managing confidential information in a fast-paced hospitality environment.
The Catering Sales Administrator reports directly to the Director of Sales and works collaboratively with Operations, Culinary, Staffing, Ownership, and the Sales Team.
Key Responsibilities
Conduct follow-up communication with booked clients to finalize event details
Confirm timelines, menu selections, rentals, staffing needs, venue logistics, and special requests
Ensure all event details are clearly documented and accurate
Maintain professional and timely communication with clients
Prepare and complete weekly Production Meeting Agendas
Maintain and complete BEO (Banquet Event Order) checklists
Attend weekly production meetings as the designated notetaker
Distribute meeting notes and action items to appropriate departments
Liaise with Operations, Sales Director, Culinary, Staffing, and Ownership to finalize event details
Ensure all departments are aligned prior to event execution
Follow up on outstanding action items and approvals
Update TPP and internal tracking systems as needed
Assist the Director of Sales with administrative projects
Manage sensitive and confidential information including (but not limited to):
Client contact information
Contracts and event logistics
Provide on-site event support through staffing roles as needed
Assist with event execution to ensure alignment with documented plans
Event Support (Supplemental Hours)
Provide on-site event support through staffing roles as needed
Assist with event execution to ensure alignment with documented plans
Work Structure
Approximately 25 hours per week of administrative work
Hybrid schedule (combination of remote administrative work and on-site meetings)
Supplemental hours available through event staffing shifts
Must be available for weekly production meetings (on-site)
Qualifications
Experience in catering, hospitality, or event administration preferred
Strong organizational and time-management skills
Exceptional attention to detail
Professional written and verbal communication skills
Ability to manage confidential information with discretionProficiency in Google Workspace or similar platforms
Ability to work independently while maintaining clear communication with leadership
Ideal Candidate Profile
Calm under pressure
Process-driven and checklist-oriented
Comfortable following up and holding teams accountable
Interested in growing within catering or hospitality sales
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Compensation: $22/hour - Administrative Hours | $20/hour++ - Event Shift Hours
Position Overview The Catering Sales Administrator plays a critical support role within the sales and events team. This position is responsible for detailed event follow-up, cross-departmental coordination, and production documentation to ensure seamless event execution.
This role is ideal for someone highly organized, detail-oriented, and comfortable managing confidential information in a fast-paced hospitality environment.
The Catering Sales Administrator reports directly to the Director of Sales and works collaboratively with Operations, Culinary, Staffing, Ownership, and the Sales Team.
Key Responsibilities
Conduct follow-up communication with booked clients to finalize event details
Confirm timelines, menu selections, rentals, staffing needs, venue logistics, and special requests
Ensure all event details are clearly documented and accurate
Maintain professional and timely communication with clients
Prepare and complete weekly Production Meeting Agendas
Maintain and complete BEO (Banquet Event Order) checklists
Attend weekly production meetings as the designated notetaker
Distribute meeting notes and action items to appropriate departments
Liaise with Operations, Sales Director, Culinary, Staffing, and Ownership to finalize event details
Ensure all departments are aligned prior to event execution
Follow up on outstanding action items and approvals
Update TPP and internal tracking systems as needed
Assist the Director of Sales with administrative projects
Manage sensitive and confidential information including (but not limited to):
Client contact information
Contracts and event logistics
Provide on-site event support through staffing roles as needed
Assist with event execution to ensure alignment with documented plans
Event Support (Supplemental Hours)
Provide on-site event support through staffing roles as needed
Assist with event execution to ensure alignment with documented plans
Work Structure
Approximately 25 hours per week of administrative work
Hybrid schedule (combination of remote administrative work and on-site meetings)
Supplemental hours available through event staffing shifts
Must be available for weekly production meetings (on-site)
Qualifications
Experience in catering, hospitality, or event administration preferred
Strong organizational and time-management skills
Exceptional attention to detail
Professional written and verbal communication skills
Ability to manage confidential information with discretionProficiency in Google Workspace or similar platforms
Ability to work independently while maintaining clear communication with leadership
Ideal Candidate Profile
Calm under pressure
Process-driven and checklist-oriented
Comfortable following up and holding teams accountable
Interested in growing within catering or hospitality sales
#J-18808-Ljbffr