Executive Personal Assistant
Pocketbook Agency, Miami, FL, United States
We are seeking an Executive & Personal Assistant to act as a highly trusted extension of the CEO, providing comprehensive support across a fast-moving, high-growth organization while also overseeing the day-to-day coordination of her professional and personal affairs. This role calls for exceptional organizational skills, discretion, forward-thinking, and the ability to work autonomously with strong judgment. The ideal candidate is a polished communicator with a flexible, responsive, and proactive approach, well-suited to supporting a dynamic executive. We are specifically seeking a candidate with 7–10+ years of experience, ideally within a high-growth or scaling organization (consumer‑facing or brand experience is a strong plus), and a proven track record of supporting a very senior, high‑performing executive, preferably a CEO, in a combined EA/PA capacity. This individual should be ambitious, highly organized, and a collaborative team player who thrives in a fast‑paced, evolving environment.
Responsibilities
Oversee and maintain the CEO’s calendar, managing both business and personal commitments
Proactively structure and manage daily and weekly schedules for the CEO and family
Coordinate all executive travel in close partnership with the travel team, including domestic and international flights, accommodations, ground transportation, and end‑to‑end logistics
Ensure the CEO is fully prepared for meetings by compiling, organizing, and summarizing relevant materials, presentations, and key information
Support daily office operations by organizing the CEO’s workspace and preparing meeting spaces
Prepare, submit, and track expense reports
Act as a central point of communication between business and personal contacts
Run ad hoc errands as needed and manage office and supply inventory for both the CEO’s home office and company offices
Serve as a strategic gatekeeper and trusted thought partner to the CEO by anticipating needs, identifying conflicts or pressure points, and proactively recommending solutions to protect time, focus, and energy
Oversee personal and professional gifting, important dates, and key touchpoints (birthdays, holidays, thank‑yous, and special occasions)
Requirements
7–10+ years of relevant experience supporting senior-level executives in high-growth, fast-paced, or scaling environments
Prior experience supporting a very senior, high-performing executive (ideally a CEO) in an EA/PA capacity is required
Experience within a high-growth consumer brand or rapidly scaling organization is strongly preferred
Bachelor’s degree required
Strong “no task too big or too small” mentality with a positive, solutions-oriented attitude
Advanced proficiency in Microsoft and Google Suites, iCloud/iCal (Slack and Asana a plus)
Exceptional ability to anticipate needs and plan several steps ahead
Polished communication skills, sound decision-making, and consistent professionalism
Proven discretion and ability to manage confidential and sensitive information
Highly adaptable, collaborative team player with strong ambition and a desire to grow within the role
Location On-site daily in Miami, FL (must be able to travel internationally as needed)
Salary Up to $160K DOE + excellent benefits
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Responsibilities
Oversee and maintain the CEO’s calendar, managing both business and personal commitments
Proactively structure and manage daily and weekly schedules for the CEO and family
Coordinate all executive travel in close partnership with the travel team, including domestic and international flights, accommodations, ground transportation, and end‑to‑end logistics
Ensure the CEO is fully prepared for meetings by compiling, organizing, and summarizing relevant materials, presentations, and key information
Support daily office operations by organizing the CEO’s workspace and preparing meeting spaces
Prepare, submit, and track expense reports
Act as a central point of communication between business and personal contacts
Run ad hoc errands as needed and manage office and supply inventory for both the CEO’s home office and company offices
Serve as a strategic gatekeeper and trusted thought partner to the CEO by anticipating needs, identifying conflicts or pressure points, and proactively recommending solutions to protect time, focus, and energy
Oversee personal and professional gifting, important dates, and key touchpoints (birthdays, holidays, thank‑yous, and special occasions)
Requirements
7–10+ years of relevant experience supporting senior-level executives in high-growth, fast-paced, or scaling environments
Prior experience supporting a very senior, high-performing executive (ideally a CEO) in an EA/PA capacity is required
Experience within a high-growth consumer brand or rapidly scaling organization is strongly preferred
Bachelor’s degree required
Strong “no task too big or too small” mentality with a positive, solutions-oriented attitude
Advanced proficiency in Microsoft and Google Suites, iCloud/iCal (Slack and Asana a plus)
Exceptional ability to anticipate needs and plan several steps ahead
Polished communication skills, sound decision-making, and consistent professionalism
Proven discretion and ability to manage confidential and sensitive information
Highly adaptable, collaborative team player with strong ambition and a desire to grow within the role
Location On-site daily in Miami, FL (must be able to travel internationally as needed)
Salary Up to $160K DOE + excellent benefits
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