Assistant Facilities Director
Ottawa County, West Olive, MI, United States
Supports the Director of Facilities in the overall management and operation of the County Facilities Department. Provides leadership for the development, implementation, and assessment of facility operations, short‑ and long‑term objectives including strategic planning, budget development and management, policy and procedures, facility coordination, equipment lifecycle planning, risk management, and program performance standards/evaluations. Provides oversight on vendor contracts and sourcing and budget. Oversee the day‑to‑day operation of the Facilities Department.
This is a full‑time, benefited position working out of the Fillmore Complex located at 12220 Fillmore Street, West Olive, MI 49460. Typical working hours are Monday‑Friday, 8:00 a.m. to 5:00 p.m.
The essential functions of this position include, but are not limited to, the following:
Provides oversight for facility operation purchase orders and requisitions.
Provides direct supervision for subordinate staff, including selection, hiring and termination recommendations; scheduling and provision of work assignments; performance management; administration of policy and procedure; and administration of discipline.
Leads the development, implementation, and assessment of equipment lifecycle planning to ensure all building systems reach or exceed their intended service life.
Develops policies and procedures to attract, retain, reward, and motivate a qualified workforce with the skills and knowledge required to meet the changing needs of the County.
Collects, compiles, and analyzes performance data to implement asset management programs that reduce emergency failures and optimize operational spending.
Researches and recommends cost‑control and quality‑improvement measures specifically designed to sustain existing facility programs and infrastructure.
Provides expert oversight of asset management software and building access systems, investigating upgrades that modernize day‑to‑day facilities operations.
Collaborates with the Facilities Director to sustain, promote, and develop new programs to improve efficiencies.
Coordinate with Facilities and IT staff to troubleshoot and maintain card readers, controllers, intrusion alarms, and video systems.
Collects, compiles, analyzes, and prepares reports of data required to implement facilities programs and processes.
Acts on behalf of the Facilities Director for designated purposes and performs the functions of the Facilities Director in his/her absence.
Participates in the drafting and presentation of the department's annual report.
Leads the development and management of the annual operating budget, focusing on fiscal management related to recurring facility operations.
Provides high‑level oversight of vendor contracts and sourcing to ensure all asset‑related services meet County standards and technical specifications.
Performs other functions as assigned.
Bachelor’s Degree in Business Administration, Facilities Management, Project Management, or a related field is strongly preferred; combined with four (4) years of progressively responsible experience in facilities operations, or an equivalent combination of education and experience. Associates degree with seven (7) years of progressively responsible experience in facilities operations, or an equivalent combination of education and experience.
Required Knowledge and Skills:
Thorough working knowledge of the public financial systems E.G. city, county, MDOT, higher education, or state of Michigan.
Thorough working knowledge of the principles and practices of public administration.
Thorough working knowledge of the principles and practices of management and supervisory practices.
Thorough working knowledge of best practices for project management, asset management, and facilities maintenance.
Thorough understanding and knowledge of contracts and purchasing procedures.
Excellent knowledge of the Microsoft Office Suite, including Excel, Word, and Outlook.
Excellent computer literacy, including experience with asset management software, preventative maintenance software, and project management software.
Excellent verbal, written, and interpersonal communication skills.
Ability to interact positively and objectively with elected officials, department directors, managers, supervisors, employees, collective bargaining representatives, external consultants, state and federal agency staff, and employees from a wide range of cultural and socio‑economic backgrounds.
Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
Ottawa County is an Equal Opportunity Employer. Physical Requirements: Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audiological appliances and devices to increase mobility.
Working Conditions: Work is performed in a varied setting from normal office environment to job and limited construction site locations.
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This is a full‑time, benefited position working out of the Fillmore Complex located at 12220 Fillmore Street, West Olive, MI 49460. Typical working hours are Monday‑Friday, 8:00 a.m. to 5:00 p.m.
The essential functions of this position include, but are not limited to, the following:
Provides oversight for facility operation purchase orders and requisitions.
Provides direct supervision for subordinate staff, including selection, hiring and termination recommendations; scheduling and provision of work assignments; performance management; administration of policy and procedure; and administration of discipline.
Leads the development, implementation, and assessment of equipment lifecycle planning to ensure all building systems reach or exceed their intended service life.
Develops policies and procedures to attract, retain, reward, and motivate a qualified workforce with the skills and knowledge required to meet the changing needs of the County.
Collects, compiles, and analyzes performance data to implement asset management programs that reduce emergency failures and optimize operational spending.
Researches and recommends cost‑control and quality‑improvement measures specifically designed to sustain existing facility programs and infrastructure.
Provides expert oversight of asset management software and building access systems, investigating upgrades that modernize day‑to‑day facilities operations.
Collaborates with the Facilities Director to sustain, promote, and develop new programs to improve efficiencies.
Coordinate with Facilities and IT staff to troubleshoot and maintain card readers, controllers, intrusion alarms, and video systems.
Collects, compiles, analyzes, and prepares reports of data required to implement facilities programs and processes.
Acts on behalf of the Facilities Director for designated purposes and performs the functions of the Facilities Director in his/her absence.
Participates in the drafting and presentation of the department's annual report.
Leads the development and management of the annual operating budget, focusing on fiscal management related to recurring facility operations.
Provides high‑level oversight of vendor contracts and sourcing to ensure all asset‑related services meet County standards and technical specifications.
Performs other functions as assigned.
Bachelor’s Degree in Business Administration, Facilities Management, Project Management, or a related field is strongly preferred; combined with four (4) years of progressively responsible experience in facilities operations, or an equivalent combination of education and experience. Associates degree with seven (7) years of progressively responsible experience in facilities operations, or an equivalent combination of education and experience.
Required Knowledge and Skills:
Thorough working knowledge of the public financial systems E.G. city, county, MDOT, higher education, or state of Michigan.
Thorough working knowledge of the principles and practices of public administration.
Thorough working knowledge of the principles and practices of management and supervisory practices.
Thorough working knowledge of best practices for project management, asset management, and facilities maintenance.
Thorough understanding and knowledge of contracts and purchasing procedures.
Excellent knowledge of the Microsoft Office Suite, including Excel, Word, and Outlook.
Excellent computer literacy, including experience with asset management software, preventative maintenance software, and project management software.
Excellent verbal, written, and interpersonal communication skills.
Ability to interact positively and objectively with elected officials, department directors, managers, supervisors, employees, collective bargaining representatives, external consultants, state and federal agency staff, and employees from a wide range of cultural and socio‑economic backgrounds.
Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
Ottawa County is an Equal Opportunity Employer. Physical Requirements: Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audiological appliances and devices to increase mobility.
Working Conditions: Work is performed in a varied setting from normal office environment to job and limited construction site locations.
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