Real Estate Coordinator
Windsor Fashions, Santa Fe Springs, CA, United States
The Real Estate Coordinator / Analyst provides operational, administrative, and analytical support to Windsor’s Real Estate team. This role supports both the SVP of Real Estate and the Senior Manager of Real Estate in executing Windsor’s real estate strategy, including new store development, relocations, renewals, and portfolio management.
The position requires a highly organized and detail‑oriented individual who can manage multiple projects, maintain accurate records, and assist with deal tracking and reporting. The role works closely with internal teams including Finance, Legal, Construction, and Store Development, as well as external partners such as landlords, brokers, developers, and attorneys.
This role provides exposure to the full retail real estate lifecycle and offers the opportunity to develop expertise in commercial leasing, site evaluation, and retail portfolio management.
Essential Job Functions & Responsibilities:
Provide administrative and operational support to the Real Estate team
Manage calendars, schedule meetings, coordinate calls, and track follow‑ups for real estate projects
Track and maintain the real estate pipeline including new store deals, relocations, renewals, and closures
Assist with preparation and tracking of Letters of Intent (LOIs), deal summaries, and lease documentation
Maintain organized lease files, transaction documentation, and real estate records
Maintain and update internal real estate databases and portfolio tracking systems
Assist in preparing internal reporting, deal summaries, and presentations related to real estate activity
Track key lease dates including expirations, renewal options, and critical deadlines
Conduct basic market and site research including property information, demographics, and competitive retail analysis
Coordinate communication between internal teams including Finance, Legal, Construction, and Store Development
Interface with landlords, brokers, attorneys, and developers to track deal progress and maintain project timelines
Assist with organizing real estate market tours, site visits, and related travel logistics
Support the SVP of Real Estate and Senior Manager of Real Estate with reporting, documentation, and project coordination
Perform additional duties, projects, and responsibilities as assigned
Key Qualifications & Requirements:
Strong proficiency in Microsoft Office including Excel, Word, Outlook, and PowerPoint
Exceptional organizational skills and strong attention to detail
Ability to prioritize and manage multiple projects in a fast‑paced environment
Strong written and verbal communication skills
Self‑starter with the ability to work independently while supporting a team environment
Strong interpersonal skills when working with internal teams and external partners
Ability to learn and work within multiple internal systems and databases
Interest in commercial real estate, retail leasing, or development preferred
Knowledge of commercial real estate or lease terminology is a plus but not required.
Physical/Environmental Demands and Overtime & Availability: Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to walk short distances. Sedentary work. Exerting up to 10 pounds of force occasionally and/or a small amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Adequate movements (motions) of the wrists, hands, and/or fingers. Team members are required to have close visual acuity to perform activities such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
*Job descriptions are merely a summary of the position. Duties and responsibilities are subject to change and may include any other that management finds necessary to successfully maintain business operations.
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The position requires a highly organized and detail‑oriented individual who can manage multiple projects, maintain accurate records, and assist with deal tracking and reporting. The role works closely with internal teams including Finance, Legal, Construction, and Store Development, as well as external partners such as landlords, brokers, developers, and attorneys.
This role provides exposure to the full retail real estate lifecycle and offers the opportunity to develop expertise in commercial leasing, site evaluation, and retail portfolio management.
Essential Job Functions & Responsibilities:
Provide administrative and operational support to the Real Estate team
Manage calendars, schedule meetings, coordinate calls, and track follow‑ups for real estate projects
Track and maintain the real estate pipeline including new store deals, relocations, renewals, and closures
Assist with preparation and tracking of Letters of Intent (LOIs), deal summaries, and lease documentation
Maintain organized lease files, transaction documentation, and real estate records
Maintain and update internal real estate databases and portfolio tracking systems
Assist in preparing internal reporting, deal summaries, and presentations related to real estate activity
Track key lease dates including expirations, renewal options, and critical deadlines
Conduct basic market and site research including property information, demographics, and competitive retail analysis
Coordinate communication between internal teams including Finance, Legal, Construction, and Store Development
Interface with landlords, brokers, attorneys, and developers to track deal progress and maintain project timelines
Assist with organizing real estate market tours, site visits, and related travel logistics
Support the SVP of Real Estate and Senior Manager of Real Estate with reporting, documentation, and project coordination
Perform additional duties, projects, and responsibilities as assigned
Key Qualifications & Requirements:
Strong proficiency in Microsoft Office including Excel, Word, Outlook, and PowerPoint
Exceptional organizational skills and strong attention to detail
Ability to prioritize and manage multiple projects in a fast‑paced environment
Strong written and verbal communication skills
Self‑starter with the ability to work independently while supporting a team environment
Strong interpersonal skills when working with internal teams and external partners
Ability to learn and work within multiple internal systems and databases
Interest in commercial real estate, retail leasing, or development preferred
Knowledge of commercial real estate or lease terminology is a plus but not required.
Physical/Environmental Demands and Overtime & Availability: Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to walk short distances. Sedentary work. Exerting up to 10 pounds of force occasionally and/or a small amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Adequate movements (motions) of the wrists, hands, and/or fingers. Team members are required to have close visual acuity to perform activities such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
*Job descriptions are merely a summary of the position. Duties and responsibilities are subject to change and may include any other that management finds necessary to successfully maintain business operations.
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