Event Manager V
Skill, Cupertino, CA, United States
Our clients Conference + Event Services (CES) team serves as a heartbeat of connection, keeping the company united through best-in-class meetings, events, and productions. The team manages and operates Campus Conference Center spaces, including conference rooms, theaters, and various indoor and outdoor event and multi-function spaces. CES is committed to delivering premier experiences that bring employees together, whether in person, virtually, or through hybrid gatherings, fostering a sense of community. Our client is seeking a collaborative, detail-oriented professional who thrives in complexity, excels at connecting strategy to execution, and is passionate about improvement to support the Conference + Event Services team as an Events Project Manager to coordinate internal meetings and events for employees across multiple campuses. This role will provide project management support to the team and department manager.
The Events Project Manager will ensure seamless implementation of parallel and independent work streams by establishing clear expectations and timelines for both customers and cross-functional partners. The role will provide high-touch customer service, maintain consistent and efficient communication across all channels, and navigate ambiguity to deliver cost-effective, operationally efficient outcomes. The vendor will work closely with internal teams and external stakeholders to uphold high creative standards, ensuring every event reflects exceptional attention to detail and design excellence.
Responsibilities
Oversee the complete event lifecycle for internal meetings, campus celebrations, and large-scale productions, from initial planning through post-event wrap-up
Collaborate with cross-functional partners including Security, EHS, Catering, and other teams to deliver seamless, high-quality events
Manage event budgets and coordinate with Finance and Procurement teams as directed to support compliant processing of vendor agreements and purchase orders
Develop and implement streamlined event processes, documentation, and procedures that elevate service quality and operational efficiency
Serve as the primary point of contact for event customers, maintaining excellent relationships through proactive communication and high-touch service
Design event layouts, coordinate logistics, and manage space utilization to optimize attendee experience and operational flow
Identify and mitigate potential risks, solve complex logistical challenges, and create contingency plans to ensure event success
Maintain flexibility in work schedule including early mornings, evenings, weekends, and occasional travel to supported campuses
Support the creation of Standard Operating Procedures (SOPs), project dashboards, and system audits to strengthen operational efficiency and transparency
Minimum Qualifications
Bachelor's degree or equivalent experience
5+ years of experience in event and project management within fast-paced, customerfacing environments
Proven expertise managing complete event lifecycles, including planning, vendor coordination, logistics, budgeting, and onsite execution
Strong project management skills with ability to manage multiple concurrent events and deliver under tight deadlines
Experience leading strategic planning sessions with stakeholders to define scope, align objectives, and secure buy-in
Demonstrated proficiency in onsite event management and real-time problem solving
Preferred Qualifications
Exceptional communication skills (verbal, written, presentation) with ability to connect authentically with partners across all organizational levels
Strong analytical mindset with proven ability to identify business gaps, recommend creative solutions, and develop actionable execution plans
Advanced project management capabilities including metrics analysis, dependency management, risk assessment, and data-driven decision making
Vendor management experience with ability to source, negotiate, and maintain productive relationships with external partners
Budget management skills with experience turning complex financial data into clear insights and actionable recommendations
Adaptability and resilience with proven ability to pivot quickly, reprioritize under pressure, and keep stakeholders informed through change
Presentation skills with experience preparing reports and presentations for leadership, cross-functional teams, and customers
Proactive, solution-oriented approach with natural curiosity to ask insightful questions and challenge the status quo when needed
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The Events Project Manager will ensure seamless implementation of parallel and independent work streams by establishing clear expectations and timelines for both customers and cross-functional partners. The role will provide high-touch customer service, maintain consistent and efficient communication across all channels, and navigate ambiguity to deliver cost-effective, operationally efficient outcomes. The vendor will work closely with internal teams and external stakeholders to uphold high creative standards, ensuring every event reflects exceptional attention to detail and design excellence.
Responsibilities
Oversee the complete event lifecycle for internal meetings, campus celebrations, and large-scale productions, from initial planning through post-event wrap-up
Collaborate with cross-functional partners including Security, EHS, Catering, and other teams to deliver seamless, high-quality events
Manage event budgets and coordinate with Finance and Procurement teams as directed to support compliant processing of vendor agreements and purchase orders
Develop and implement streamlined event processes, documentation, and procedures that elevate service quality and operational efficiency
Serve as the primary point of contact for event customers, maintaining excellent relationships through proactive communication and high-touch service
Design event layouts, coordinate logistics, and manage space utilization to optimize attendee experience and operational flow
Identify and mitigate potential risks, solve complex logistical challenges, and create contingency plans to ensure event success
Maintain flexibility in work schedule including early mornings, evenings, weekends, and occasional travel to supported campuses
Support the creation of Standard Operating Procedures (SOPs), project dashboards, and system audits to strengthen operational efficiency and transparency
Minimum Qualifications
Bachelor's degree or equivalent experience
5+ years of experience in event and project management within fast-paced, customerfacing environments
Proven expertise managing complete event lifecycles, including planning, vendor coordination, logistics, budgeting, and onsite execution
Strong project management skills with ability to manage multiple concurrent events and deliver under tight deadlines
Experience leading strategic planning sessions with stakeholders to define scope, align objectives, and secure buy-in
Demonstrated proficiency in onsite event management and real-time problem solving
Preferred Qualifications
Exceptional communication skills (verbal, written, presentation) with ability to connect authentically with partners across all organizational levels
Strong analytical mindset with proven ability to identify business gaps, recommend creative solutions, and develop actionable execution plans
Advanced project management capabilities including metrics analysis, dependency management, risk assessment, and data-driven decision making
Vendor management experience with ability to source, negotiate, and maintain productive relationships with external partners
Budget management skills with experience turning complex financial data into clear insights and actionable recommendations
Adaptability and resilience with proven ability to pivot quickly, reprioritize under pressure, and keep stakeholders informed through change
Presentation skills with experience preparing reports and presentations for leadership, cross-functional teams, and customers
Proactive, solution-oriented approach with natural curiosity to ask insightful questions and challenge the status quo when needed
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