Community Associations Institute-New Jersey Chapter is hiring: Event Manager in
Community Associations Institute-New Jersey Chapter, Freehold, NJ, United States
About CAI-NJ
CAI-NJ is a 501(c)(6) membership organization dedicated to enhancing the quality of community association living through education, legislative advocacy, shared resources, and professional development. We keep members informed of current news, laws, and issues affecting community associations throughout New Jersey.
Position Objective
The Events Manager leads planning, logistics, budgeting, and execution of all chapter events, including Conference & Expo, major fundraisers, and member networking programs. Primary Duties and Responsibilities Conference & Expo Management: Lead the planning, logistics, and execution of the annual conference and expo, ensuring a seamless experience for exhibitors, sponsors, and attendees. Manage exhibitor and sponsor relations to maximize engagement and ROI. Oversee venue selection, floor plans, registration, and all on-site operations. Develop and manage event budgets, ensuring financial accountability. Collect and analyze post-event feedback to evaluate success and guide future improvements. Oversight of all networking events. Coordinate all event logistics: scheduling, vendor management, timelines, contracts, and on-site operations. Select venues and negotiate contracts to align with event goals and budget. Audience Engagement & Targeted Programming: Manage registration processes and attendee communications for all events. Organize and support events for young professionals to foster engagement, networking, and career development. Execute networking programs aligned with organizational objectives and member interests. Financial Management & Reporting: Oversee accounts receivable and budget tracking for all chapter events. Prepare and manage detailed budgets for all events. Track expenses, monitor ROI. Provide post-event reports on attendance, revenue, engagement, and overall performance. Collaboration & Leadership: Collaborate with leadership, sponsors, and volunteers to ensure events align with member needs and organizational strategy. Work with event-based committees as staff liaison. Create agendas and schedule programming Skills
Proven experience in event planning and association management. Strong negotiation skills to secure favorable contracts and vendor agreements Excellent marketing abilities to promote events effectively across various channels Exceptional organizational skills with the ability to manage multiple projects simultaneously under tight deadlines Outstanding communication skills for clear coordination with teams, vendors, clients, and guests Experience in budgeting and financial management for large-scale events Customer service-oriented mindset focused on creating memorable guest experiences Familiarity with event management software tools and social media platforms for promotion purposes
Minimum Requirements
Bachelor’s degree preferred. 5+ years’ experience in event management, association experience preferred.
Working Environment
Hybrid office environment (in-person Monday–Thursday; remote Friday unless otherwise directed). Must be available to attend all organizational events, including early morning and evening programs. Note: This job description is not all-inclusive. Employees may be required to perform duties outside the scope of this description as needed to support the organization.
The Events Manager leads planning, logistics, budgeting, and execution of all chapter events, including Conference & Expo, major fundraisers, and member networking programs. Primary Duties and Responsibilities Conference & Expo Management: Lead the planning, logistics, and execution of the annual conference and expo, ensuring a seamless experience for exhibitors, sponsors, and attendees. Manage exhibitor and sponsor relations to maximize engagement and ROI. Oversee venue selection, floor plans, registration, and all on-site operations. Develop and manage event budgets, ensuring financial accountability. Collect and analyze post-event feedback to evaluate success and guide future improvements. Oversight of all networking events. Coordinate all event logistics: scheduling, vendor management, timelines, contracts, and on-site operations. Select venues and negotiate contracts to align with event goals and budget. Audience Engagement & Targeted Programming: Manage registration processes and attendee communications for all events. Organize and support events for young professionals to foster engagement, networking, and career development. Execute networking programs aligned with organizational objectives and member interests. Financial Management & Reporting: Oversee accounts receivable and budget tracking for all chapter events. Prepare and manage detailed budgets for all events. Track expenses, monitor ROI. Provide post-event reports on attendance, revenue, engagement, and overall performance. Collaboration & Leadership: Collaborate with leadership, sponsors, and volunteers to ensure events align with member needs and organizational strategy. Work with event-based committees as staff liaison. Create agendas and schedule programming Skills
Proven experience in event planning and association management. Strong negotiation skills to secure favorable contracts and vendor agreements Excellent marketing abilities to promote events effectively across various channels Exceptional organizational skills with the ability to manage multiple projects simultaneously under tight deadlines Outstanding communication skills for clear coordination with teams, vendors, clients, and guests Experience in budgeting and financial management for large-scale events Customer service-oriented mindset focused on creating memorable guest experiences Familiarity with event management software tools and social media platforms for promotion purposes
Minimum Requirements
Bachelor’s degree preferred. 5+ years’ experience in event management, association experience preferred.
Working Environment
Hybrid office environment (in-person Monday–Thursday; remote Friday unless otherwise directed). Must be available to attend all organizational events, including early morning and evening programs. Note: This job description is not all-inclusive. Employees may be required to perform duties outside the scope of this description as needed to support the organization.