Proposal Writer
A. Harold And Associates, Jacksonville, FL, United States
Stantec's Government Services Team is seeking an experienced Planning Manager to assist the Director, National Client Programs (DNCLP) in coordinating business development efforts across Client Working Groups and Practice Areas. The Planning Manager will assist with development of periodic reporting on business development activities and account planning and support the positioning, pursuit, development, and submission of proposals to the US Department of Defense and other US federal agencies.
Responsibilities
Lead and mentor less experienced proposal managers and marketing specialists and collaborate with larger team of marketing specialists and proposal managers
Assist DNCPL and Director of Business Development and Strategy with cross-leveling of resources, organization, and prioritization of foreseeable/projected and day-to-day proposal workload
Be a key player in document development, overseeing creation of persuasive text, and graphics and taking on key writing responsibilities
Maintain strong working relationships with technical staff and senior leadership to ensure proposal input is accurate, compelling, and timely
Define proposal structure and organization per RFP/RFQ instructions to develop responsive writing outlines, input requirements, and templates
Be a full participant in the writing of project descriptions, personnel qualifications, description of management planning and quality control measures and other components of a typical RFQ/RFP
Coordinate development of and communicate schedules for proposal completion
Fully understand RFP/RFQ instructions as to all supplemental forms/requirements that must be completed
Support development of subcontractor teaming agreements and relationships
Craft and organize data calls to subcontractors
Track and communicate RFQ/RFP amendments with proposal writing team
Edit and rewrite proposal sections to achieve a concise, coherent message
Assist with Deltek Capture Management opportunities and associated reporting
Assist DNCPL and Client and Practice Leads and marketing administrator with organization of data, development of presentations, graphics, and compelling text for statements of qualifications, RFIs, and account planning and reporting
Capabilities and Credentials
Strong organizational skills and the ability to prioritize and self-schedule
Must be deadline oriented
Must be articulate and exhibit high energy, enthusiasm, positive attitude, and confidence
Ability to work and communicate effectively with diverse technical staff and teaming partners
Strong sense of teamwork and collaborative document development
Ability to give clear, concise directions and organize large volumes of information
Strong commitment to quality and ongoing process improvement
Strong proficiency in writing, editing, proofreading, and layout skills
Proficiency in use and application of Microsoft Office applications. Adobe InDesign, Adobe Photoshop, and Deltek Capture Management a plus
Ability to manage multiple concurrent proposal assignments
Exceptional written and verbal communication and collaboration skills
Strong interpersonal and customer service skills
Demonstrated ability to communicate and interact effectively with all levels of personnel, including Principals, management staff, and support staff
Education and Experience
Bachelor’s degree in English/Communications/Journalism/Marketing preferred
Fifteen or more years of relevant professional experience writing proposals in response to DOD/federal government RFQ/RFPs in the architecture/engineering and environmental consulting services industry
Experience in strategic proposal management and production (up-front planning, win strategy development, proposal design, and review teams) in a fast-paced environment
Experience managing teams of people with demonstrated ability to coach, mentor, and provide constructive criticism in a team setting as well as one‑on‑one
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best. #StayInquisitive
Pay Transparency:
In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.
Benefits Summary:
Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).
Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.
Primary Location:
United States | FL | Jacksonville Organization:
2374 EnvSvcs-US Government Services-Jacksonville FL Employee Status:
Regular Business Justification:
Replacement Travel:
No Schedule:
Full time Job Posting:
10/10/2025 03:10:23 Req ID:
1002619
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.
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Responsibilities
Lead and mentor less experienced proposal managers and marketing specialists and collaborate with larger team of marketing specialists and proposal managers
Assist DNCPL and Director of Business Development and Strategy with cross-leveling of resources, organization, and prioritization of foreseeable/projected and day-to-day proposal workload
Be a key player in document development, overseeing creation of persuasive text, and graphics and taking on key writing responsibilities
Maintain strong working relationships with technical staff and senior leadership to ensure proposal input is accurate, compelling, and timely
Define proposal structure and organization per RFP/RFQ instructions to develop responsive writing outlines, input requirements, and templates
Be a full participant in the writing of project descriptions, personnel qualifications, description of management planning and quality control measures and other components of a typical RFQ/RFP
Coordinate development of and communicate schedules for proposal completion
Fully understand RFP/RFQ instructions as to all supplemental forms/requirements that must be completed
Support development of subcontractor teaming agreements and relationships
Craft and organize data calls to subcontractors
Track and communicate RFQ/RFP amendments with proposal writing team
Edit and rewrite proposal sections to achieve a concise, coherent message
Assist with Deltek Capture Management opportunities and associated reporting
Assist DNCPL and Client and Practice Leads and marketing administrator with organization of data, development of presentations, graphics, and compelling text for statements of qualifications, RFIs, and account planning and reporting
Capabilities and Credentials
Strong organizational skills and the ability to prioritize and self-schedule
Must be deadline oriented
Must be articulate and exhibit high energy, enthusiasm, positive attitude, and confidence
Ability to work and communicate effectively with diverse technical staff and teaming partners
Strong sense of teamwork and collaborative document development
Ability to give clear, concise directions and organize large volumes of information
Strong commitment to quality and ongoing process improvement
Strong proficiency in writing, editing, proofreading, and layout skills
Proficiency in use and application of Microsoft Office applications. Adobe InDesign, Adobe Photoshop, and Deltek Capture Management a plus
Ability to manage multiple concurrent proposal assignments
Exceptional written and verbal communication and collaboration skills
Strong interpersonal and customer service skills
Demonstrated ability to communicate and interact effectively with all levels of personnel, including Principals, management staff, and support staff
Education and Experience
Bachelor’s degree in English/Communications/Journalism/Marketing preferred
Fifteen or more years of relevant professional experience writing proposals in response to DOD/federal government RFQ/RFPs in the architecture/engineering and environmental consulting services industry
Experience in strategic proposal management and production (up-front planning, win strategy development, proposal design, and review teams) in a fast-paced environment
Experience managing teams of people with demonstrated ability to coach, mentor, and provide constructive criticism in a team setting as well as one‑on‑one
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best. #StayInquisitive
Pay Transparency:
In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.
Benefits Summary:
Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).
Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.
Primary Location:
United States | FL | Jacksonville Organization:
2374 EnvSvcs-US Government Services-Jacksonville FL Employee Status:
Regular Business Justification:
Replacement Travel:
No Schedule:
Full time Job Posting:
10/10/2025 03:10:23 Req ID:
1002619
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.
#J-18808-Ljbffr