Marketing Specialists
University of Utah, Campus, IL, United States
Working Title Marketing Specialists (Account & Operations Coordination)
Career Progression Track P00
FLSA Code
FLSA Code Professional
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift
Shift Day
Work Schedule Summary
Monday-Friday 8am-5pm
VP Area
VP Area President
Department
Department 00639 - VP for Research
Location
Location Campus
City
City Salt Lake City, UT
Type of Recruitment
Type of Recruitment External Posting
Pay Rate Range
Pay Rate Range $50,000 - $75,000
Close Date
Close Date 05/17/2026
Job Summary Under general supervision, the Marketing Specialist supports the centralized Marketing & Communications (M+C) team within the Office of the Vice President for Research (OVPR). This role serves as the primary coordinator for marketing projects and accounts, supporting initiatives across multiple research and innovation units, including OVPR, the Technology Licensing Office (TLO), Utah Venture Hub (UVH), the Applied Medical Engineering (AME) Lab, and other OVPR-supported programs. The Marketing Specialist is responsible for managing the flow of marketing work—from intake and planning through execution, review, and follow-up. The role coordinates timelines, workflows, website and content reviews, and performance check-ins to ensure work moves efficiently, stays aligned with priorities, and delivers measurable impact. As marketing activity continues to scale across the research enterprise, this position provides the operational structure and accountability that allow writers, designers, digital staff, and event leads to focus on high-quality creative and strategic work.
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.
Responsibilities Marketing Project & Account Management (Primary Responsibility – ~70%)
Serves as the primary point of contact for marketing requests from OVPR-supported units.
Leads intake of marketing requests and translates needs into clear scope, priorities, timelines, and deliverables.
Manages stakeholder expectations related to sequencing, feasibility, and delivery timelines.
Maintains visibility across all active projects, tracking status, dependencies, risks, and next steps.
Manages shared project dashboards and task systems (e.g., Monday.com) to ensure transparency and accountability.
Supports regular workflow and production planning meetings to keep work moving forward.
Ensures deliverables move smoothly through review and approval and are completed on schedule.
Website, CMS & Content Review Coordination
Plans, schedules, and coordinates periodic website, list and content reviews across OVPR-supported units.
Uses the CMS (e.g., WordPress) to audit existing content, identify needed updates, and coordinate revisions with writers, designers, and digital staff.
Supports content publishing, updates, and maintenance using established templates and guidelines.
Helps ensure web content remains current, accurate, accessible, and aligned with marketing priorities.
Coordinates periodic reviews of marketing performance and impact across campaigns, content, and channels.
Maintains and updates simple impact dashboards and summaries (e.g., content performance, campaign status, engagement indicators).
Gathers input from team members to ensure metrics are accurate, timely, and useful.
Uses insights from reviews to inform prioritization, content updates, and future workplans.
Marketing Operations & Systems Support
Assists with maintaining SOPs, intake forms, templates, and workflow documentation.
Helps manage shared content calendars and planning tools.
Ensures file organization, asset naming, and documentation practices are followed.
Supports post-campaign documentation and basic reporting.
Marketing Execution Support (Secondary)
Supports day-to-day marketing execution using established templates and guidelines, including:
CMS-based publishing and updates (e.g., WordPress)
Newsletter assembly and scheduling
Presentation and document formatting
Light copy edits for clarity, consistency, and accuracy
Coordinates handoffs between writers, designers, digital specialists, and event staff.
Provides logistical and coordination support during high-volume or fast-turn periods.
Works closely with the Director of Research & Innovation Communications and M+C team members.
Coordinates marketing activity across OVPR, TLO, UVH, AME Lab, and affiliated research units.
Communicates project status, timelines, and next steps clearly to internal partners.
Maintains documentation of workflows, schedules, and process updates.
WORK ENVIRONMENT
Nearly continuously: Office and computer-based work; coordination and planning meetings.
Often: Repetitive hand motion (typing), collaboration across teams.
Seldom: Support during events or peak campaign periods outside normal hours.
ESTIMATED TIME ALLOCATION (Approximate)
Marketing Project & Account Management (incl. CMS, content reviews, impact reviews) – 70%
Marketing Operations & Systems Support – 15%
Marketing Execution Support – 15%
Minimum Qualifications EQUIVALENCY STATEMENT :
1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Marketing Specialist, II:
Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.
Marketing Specialist, III :
Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.
Marketing Specialist, IV:
Requires a bachelor’s (or equivalency) + 8 years or a master’s (or equivalency) + 6 years of directly related work experience.
Preferences
Experience supporting marketing campaigns, content development, or communications initiatives.
Familiarity with marketing workflows, content lifecycles, and cross-functional collaboration.
Experience coordinating website content updates and reviews using a CMS (e.g., WordPress).
Comfort working with project management tools such as Monday.com (or similar).
Experience supporting basic marketing metrics, dashboards, or performance reviews.
Strong organizational, time-management, and communication skills.
Additional Information The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions Required fields are indicated with an asterisk (*).
* What is your highest level of completed education?
None
High School Diploma or Equivalent
Associate Degree
Bachelor's Degree
Master's Degree
Doctorate Degree
* How many years of related work experience do you have?
Less than 2 years
2 years or more, but less than 4 years
4 years or more, but less than 6 years
6 years or more, but less than 8 years
8 years or more, but less than 10 years
10 years or more, but less than 12 years
12 years or more, but less than 14 years
14 years or more
Are you legally authorized to work in the United States?
Yes
No
Will you now or in the future require sponsorship for employment visa status (e.g., H-1B status)?
Yes
No
Required Documents
Resume
Cover Letter
List of References
Optional Documents University Human Resource Management 250 East 200 South, Suite 125 Salt Lake City, UT 84111 Contact us: (801) 581-2169 By Email: employment@utah.edu
#J-18808-Ljbffr
Career Progression Track P00
FLSA Code
FLSA Code Professional
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift
Shift Day
Work Schedule Summary
Monday-Friday 8am-5pm
VP Area
VP Area President
Department
Department 00639 - VP for Research
Location
Location Campus
City
City Salt Lake City, UT
Type of Recruitment
Type of Recruitment External Posting
Pay Rate Range
Pay Rate Range $50,000 - $75,000
Close Date
Close Date 05/17/2026
Job Summary Under general supervision, the Marketing Specialist supports the centralized Marketing & Communications (M+C) team within the Office of the Vice President for Research (OVPR). This role serves as the primary coordinator for marketing projects and accounts, supporting initiatives across multiple research and innovation units, including OVPR, the Technology Licensing Office (TLO), Utah Venture Hub (UVH), the Applied Medical Engineering (AME) Lab, and other OVPR-supported programs. The Marketing Specialist is responsible for managing the flow of marketing work—from intake and planning through execution, review, and follow-up. The role coordinates timelines, workflows, website and content reviews, and performance check-ins to ensure work moves efficiently, stays aligned with priorities, and delivers measurable impact. As marketing activity continues to scale across the research enterprise, this position provides the operational structure and accountability that allow writers, designers, digital staff, and event leads to focus on high-quality creative and strategic work.
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.
Responsibilities Marketing Project & Account Management (Primary Responsibility – ~70%)
Serves as the primary point of contact for marketing requests from OVPR-supported units.
Leads intake of marketing requests and translates needs into clear scope, priorities, timelines, and deliverables.
Manages stakeholder expectations related to sequencing, feasibility, and delivery timelines.
Maintains visibility across all active projects, tracking status, dependencies, risks, and next steps.
Manages shared project dashboards and task systems (e.g., Monday.com) to ensure transparency and accountability.
Supports regular workflow and production planning meetings to keep work moving forward.
Ensures deliverables move smoothly through review and approval and are completed on schedule.
Website, CMS & Content Review Coordination
Plans, schedules, and coordinates periodic website, list and content reviews across OVPR-supported units.
Uses the CMS (e.g., WordPress) to audit existing content, identify needed updates, and coordinate revisions with writers, designers, and digital staff.
Supports content publishing, updates, and maintenance using established templates and guidelines.
Helps ensure web content remains current, accurate, accessible, and aligned with marketing priorities.
Coordinates periodic reviews of marketing performance and impact across campaigns, content, and channels.
Maintains and updates simple impact dashboards and summaries (e.g., content performance, campaign status, engagement indicators).
Gathers input from team members to ensure metrics are accurate, timely, and useful.
Uses insights from reviews to inform prioritization, content updates, and future workplans.
Marketing Operations & Systems Support
Assists with maintaining SOPs, intake forms, templates, and workflow documentation.
Helps manage shared content calendars and planning tools.
Ensures file organization, asset naming, and documentation practices are followed.
Supports post-campaign documentation and basic reporting.
Marketing Execution Support (Secondary)
Supports day-to-day marketing execution using established templates and guidelines, including:
CMS-based publishing and updates (e.g., WordPress)
Newsletter assembly and scheduling
Presentation and document formatting
Light copy edits for clarity, consistency, and accuracy
Coordinates handoffs between writers, designers, digital specialists, and event staff.
Provides logistical and coordination support during high-volume or fast-turn periods.
Works closely with the Director of Research & Innovation Communications and M+C team members.
Coordinates marketing activity across OVPR, TLO, UVH, AME Lab, and affiliated research units.
Communicates project status, timelines, and next steps clearly to internal partners.
Maintains documentation of workflows, schedules, and process updates.
WORK ENVIRONMENT
Nearly continuously: Office and computer-based work; coordination and planning meetings.
Often: Repetitive hand motion (typing), collaboration across teams.
Seldom: Support during events or peak campaign periods outside normal hours.
ESTIMATED TIME ALLOCATION (Approximate)
Marketing Project & Account Management (incl. CMS, content reviews, impact reviews) – 70%
Marketing Operations & Systems Support – 15%
Marketing Execution Support – 15%
Minimum Qualifications EQUIVALENCY STATEMENT :
1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Marketing Specialist, II:
Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.
Marketing Specialist, III :
Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.
Marketing Specialist, IV:
Requires a bachelor’s (or equivalency) + 8 years or a master’s (or equivalency) + 6 years of directly related work experience.
Preferences
Experience supporting marketing campaigns, content development, or communications initiatives.
Familiarity with marketing workflows, content lifecycles, and cross-functional collaboration.
Experience coordinating website content updates and reviews using a CMS (e.g., WordPress).
Comfort working with project management tools such as Monday.com (or similar).
Experience supporting basic marketing metrics, dashboards, or performance reviews.
Strong organizational, time-management, and communication skills.
Additional Information The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions Required fields are indicated with an asterisk (*).
* What is your highest level of completed education?
None
High School Diploma or Equivalent
Associate Degree
Bachelor's Degree
Master's Degree
Doctorate Degree
* How many years of related work experience do you have?
Less than 2 years
2 years or more, but less than 4 years
4 years or more, but less than 6 years
6 years or more, but less than 8 years
8 years or more, but less than 10 years
10 years or more, but less than 12 years
12 years or more, but less than 14 years
14 years or more
Are you legally authorized to work in the United States?
Yes
No
Will you now or in the future require sponsorship for employment visa status (e.g., H-1B status)?
Yes
No
Required Documents
Resume
Cover Letter
List of References
Optional Documents University Human Resource Management 250 East 200 South, Suite 125 Salt Lake City, UT 84111 Contact us: (801) 581-2169 By Email: employment@utah.edu
#J-18808-Ljbffr