Records Specialist
Aditi Consulting, Medford, MA, United States
Payrate:
$20.00 - $22.00/hr.
Summary: Reporting to the Manager of Admin and Accounting, the Records Specialist is responsible for creating, maintaining and enhancing permit records in the Blue Sky Outsourcing department. The Records Specialist is expected to model core values by mirroring one's words with action - fostering diversity and inclusion, valuing and respecting differences, demonstrating and inspiring high ethical standards and actions, showing greater concern for the well-being of others over self, honoring commitments and promises, and acting decisively.
Responsibilities:
This job description indicates the general level and nature of work expected of the incumbent. It is not a comprehensive list of specific duties or activities associated with the position. The incumbent may be asked to perform other duties as assigned. Under the supervision of the Manager of Admin and Accounting, the Records Specialist will support the outsourcing team (1) print and organize filings that need to be sent to the state; (2) send UPS packages out daily in coordination with the mailroom; (3) match paper or emails to retained back up to create client records; and (4) scan records, rename them and store them in the LNRS Network. Learn how to use Blue Sky Solution to support the operation. On a daily basis working as a team, assist adding filings to print batches, assist with printing batched filings, and assist matching checks to filings. Identify the daily paper filings that need to be mailed and working with the mail room, organize, review and prepare mail packages, retaining back up required for pending folders. Upon receiving state responses, match state response to stored back up. Scan original content or extract content from emails and organize all new content in the same folder structure on the LNRS Network. Maintain accurate digital records as directed by Management in an organized manner that makes retrieval of records efficient, including using consistent naming conventions that are clear to understand. Organize, sort and file paper permit records into paper folders. Opening, sorting, date-stamping all incoming mail (correspondence from the states). Work with Compliance Specialists to retrieve permits electronically off of state databases, if needed
Education and Experience :
Associates Degree in Business or Diploma/Certificate from Secretarial School, or comparable business experience Entry Level: 0-2 years of experience A team player with outstanding interpersonal skills and strong communication skills. Strong organizational skills with great attention to detail and a significantly high "I care quotient".
Skills:
Computer literate, with a strong aptitude in the Microsoft Office Suite, specifically with Word, Excel, Outlook, SharePoint and Teams. Organizational skills; verbal and written communication skills; attention to detail; able to manage competing priorities and to handle tight deadlines. Makes good decisions based on a mixture of analysis, wisdom, experience and judgment. Quickly grasps the complexities of problems and uses sound analyses to identify solutions, foresee obstacles, and recognize opportunities for the organization. Encourages alternative approaches and new ideas; provides analysis and solutions to complex problems to others, as requested; brings strategic perspective to challenging situations, makes decisions based on organization's goals; identifies patterns and trends in complex data and uses those patterns to outline a path forward. Results driven by doing everything possible to contribute to strategic goals, persisting in the face of obstacles, maintaining and communicating a clear vision of the desired results, holding self and other accountable for achieving results, leading or championing efforts to increase productivity and goal accomplishment throughout the organization. Team orientation, customer focus, flexibility and adaptability, integrity and trust, organizational skills, attention to detail, good follow through, understanding and appreciation of regulatory functions and issues. Actively develops strong supportive and collaborative working relationships with others across all career levels, functions, cultural and organizational boundaries to achieve objectives. Gains the trust and respect of others by encouraging and enabling cooperation, resolving/addressing conflicts that effect performance, building and cultivating diverse teams, and actively seeks opportunities to work with others across the organization.
Pay Transparency:
The typical base pay for this role across the U.S. is:
$20.00 - $22.00/hr.
Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience and the benefits package you select. Full-time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, 10 paid days off, 401(k) plan participation, commuter benefits and life and disability insurance.
Consent to Communication and Use of AI Technology: By submitting your application for this position and providing your email address(es) and/or phone number(s), you consent to receive text (SMS), email, and/or voice communication whether automated (including auto telephone dialing systems or automatic text messaging systems), pre-recorded, AI-assisted, or individually initiated from Aditi Consulting, our agents, representatives, or affiliates at the phone number and/or email address you have provided. These communications may include information about potential opportunities and information. Message and data rates may apply. Message frequency may vary.
You represent and warrant that the email address(es) and/or telephone number(s) you provided to us belong to you and that you are permitted to receive calls, text (SMS) messages, and/or emails at these contacts. You also acknowledge and agree to Aditi Consulting LLC's use of AI technology during the sourcing process, including calls from an AI Voice Recruiter. AI is used solely to gather data and does not replace human-based decision-making in employment decisions. Calls may be recorded.
Consent is not a condition of purchasing any property, goods, or services. You may revoke your consent at any time by replying "STOP" to messages or by contacting privacy@aditiconsulting.com.
For information about our collection, use, and disclosure of applicant's personal information as well as applicants' rights over their personal information, please see our Privacy Policy
#AditiConsulting #
26-01743
$20.00 - $22.00/hr.
Summary: Reporting to the Manager of Admin and Accounting, the Records Specialist is responsible for creating, maintaining and enhancing permit records in the Blue Sky Outsourcing department. The Records Specialist is expected to model core values by mirroring one's words with action - fostering diversity and inclusion, valuing and respecting differences, demonstrating and inspiring high ethical standards and actions, showing greater concern for the well-being of others over self, honoring commitments and promises, and acting decisively.
Responsibilities:
This job description indicates the general level and nature of work expected of the incumbent. It is not a comprehensive list of specific duties or activities associated with the position. The incumbent may be asked to perform other duties as assigned. Under the supervision of the Manager of Admin and Accounting, the Records Specialist will support the outsourcing team (1) print and organize filings that need to be sent to the state; (2) send UPS packages out daily in coordination with the mailroom; (3) match paper or emails to retained back up to create client records; and (4) scan records, rename them and store them in the LNRS Network. Learn how to use Blue Sky Solution to support the operation. On a daily basis working as a team, assist adding filings to print batches, assist with printing batched filings, and assist matching checks to filings. Identify the daily paper filings that need to be mailed and working with the mail room, organize, review and prepare mail packages, retaining back up required for pending folders. Upon receiving state responses, match state response to stored back up. Scan original content or extract content from emails and organize all new content in the same folder structure on the LNRS Network. Maintain accurate digital records as directed by Management in an organized manner that makes retrieval of records efficient, including using consistent naming conventions that are clear to understand. Organize, sort and file paper permit records into paper folders. Opening, sorting, date-stamping all incoming mail (correspondence from the states). Work with Compliance Specialists to retrieve permits electronically off of state databases, if needed
Education and Experience :
Associates Degree in Business or Diploma/Certificate from Secretarial School, or comparable business experience Entry Level: 0-2 years of experience A team player with outstanding interpersonal skills and strong communication skills. Strong organizational skills with great attention to detail and a significantly high "I care quotient".
Skills:
Computer literate, with a strong aptitude in the Microsoft Office Suite, specifically with Word, Excel, Outlook, SharePoint and Teams. Organizational skills; verbal and written communication skills; attention to detail; able to manage competing priorities and to handle tight deadlines. Makes good decisions based on a mixture of analysis, wisdom, experience and judgment. Quickly grasps the complexities of problems and uses sound analyses to identify solutions, foresee obstacles, and recognize opportunities for the organization. Encourages alternative approaches and new ideas; provides analysis and solutions to complex problems to others, as requested; brings strategic perspective to challenging situations, makes decisions based on organization's goals; identifies patterns and trends in complex data and uses those patterns to outline a path forward. Results driven by doing everything possible to contribute to strategic goals, persisting in the face of obstacles, maintaining and communicating a clear vision of the desired results, holding self and other accountable for achieving results, leading or championing efforts to increase productivity and goal accomplishment throughout the organization. Team orientation, customer focus, flexibility and adaptability, integrity and trust, organizational skills, attention to detail, good follow through, understanding and appreciation of regulatory functions and issues. Actively develops strong supportive and collaborative working relationships with others across all career levels, functions, cultural and organizational boundaries to achieve objectives. Gains the trust and respect of others by encouraging and enabling cooperation, resolving/addressing conflicts that effect performance, building and cultivating diverse teams, and actively seeks opportunities to work with others across the organization.
Pay Transparency:
The typical base pay for this role across the U.S. is:
$20.00 - $22.00/hr.
Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience and the benefits package you select. Full-time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, 10 paid days off, 401(k) plan participation, commuter benefits and life and disability insurance.
Consent to Communication and Use of AI Technology: By submitting your application for this position and providing your email address(es) and/or phone number(s), you consent to receive text (SMS), email, and/or voice communication whether automated (including auto telephone dialing systems or automatic text messaging systems), pre-recorded, AI-assisted, or individually initiated from Aditi Consulting, our agents, representatives, or affiliates at the phone number and/or email address you have provided. These communications may include information about potential opportunities and information. Message and data rates may apply. Message frequency may vary.
You represent and warrant that the email address(es) and/or telephone number(s) you provided to us belong to you and that you are permitted to receive calls, text (SMS) messages, and/or emails at these contacts. You also acknowledge and agree to Aditi Consulting LLC's use of AI technology during the sourcing process, including calls from an AI Voice Recruiter. AI is used solely to gather data and does not replace human-based decision-making in employment decisions. Calls may be recorded.
Consent is not a condition of purchasing any property, goods, or services. You may revoke your consent at any time by replying "STOP" to messages or by contacting privacy@aditiconsulting.com.
For information about our collection, use, and disclosure of applicant's personal information as well as applicants' rights over their personal information, please see our Privacy Policy
#AditiConsulting #
26-01743