Senior Executive Assistant, Enterprise & Financial Solutions
Financial Industry Regulatory Authority, Inc., Rockville, MD, United States
Senior Executive Assistant, Enterprise & Financial Solutions page is loaded## Senior Executive Assistant, Enterprise & Financial Solutionslocations:
Washington, DC (Job Posting):
Tysons, VA (Job Posting):
Rockville, MD (Job Posting)time type:
Full timeposted on:
Posted 18 Days Agojob requisition id:
R-009757The Senior Executive Assistant, Enterprise & Financial Solutions (EFS), provides comprehensive and confidential administrative support to the Executive Vice President, Chief Financial & Administrative Officer (CFAO) and the Chief of Staff & Vice President, Strategic Operations (COS). This involves an advanced technical and administrative skill set in a C-Suite environment and the ability to work with autonomy and discretion in managing sensitive and confidential information on a daily basis.**Essential Job Functions:*** Experienced calendar management for CFAO, including scheduling appointments for in-person, conference, and virtual Zoom meetings – for both internal and external parties. Ensures that appropriate materials are available for meetings, and arranges all meeting logistics as applicable (e.g., building security clearances, video conferencing, meeting room set-up, presentation materials, food and beverage, etc.).* Manages incoming and outgoing calls and prioritizes messages, emails, and other correspondence. Handles all calls and visitors to the Office of the CFAO and the C- Suite in general with utmost professionalism. Directs/delegates handling of correspondence to appropriate staff.* Attends and reports out on relevant updates and agenda, and scribes for weekly EFS senior leadership direct report meetings.* Acts as a proxy to the CFAO in expense report and time approval tasks for direct reports and other senior leaders on an as needed basis, as designated by the CFAO.* Manages complex travel arrangements for the CFAO, COS and direct reports to the CFAO, as appropriate for Board meetings, conferences, off-site meetings, and other events, and addresses any time-sensitive changes or cancellations, ensuring compliance with all corporate travel and expense policies.* Prepares and tracks expense reports for CFAO and COS and direct reports to the CFAO as appropriate.* Prepares correspondence and other written materials at the direction of the CFAO, the COS, and direct reports to the CFAO as appropriate.* Prioritizes inquiries and requests utilizing sound judgment, while troubleshooting conflicts with minimal guidance.* Assists with the preparation and editing of PowerPoint presentations, as well as Word and Excel documents. Compiles and distributes reports and other documents which may require some analysis.* Acts as a back-up to other Executive Assistants (EAs) in the FINRA C-Suite as appropriate. This includes collaborating with other EAs to ensure administrative coverage in the FINRA C-Suite at all times.* Provides other related administrative support of a highly sensitive and confidential nature, including Board of Governors and Management Committee support.* Demonstration of FINRA’s values.* Collaboration, both in-person and virtually, in furtherance of FINRA’s mission of investor protection and market integrity.**Education/Experience Requirements:*** High school diploma or equivalent.
Additional education or training preferred.* Minimum ten (10) years of directly relevant administrative experience. Substantial experience providing executive administrative support and experience in a C-Suite required.* Significant experience utilizing Microsoft Office, including Word, PowerPoint, and Excel applications.* Significant experience utilizing and working on travel and expense tools, including preparing, approving expense reports, and making complex travel reservations. Concur experience a plus.* Expertise utilizing Zoom (scheduling, virtual meeting tools, etc.) or other virtual meeting software.* Demonstrated ability to handle confidential and sensitive information with a high-level of discretion and professionalism.* Exceptional attention to detail and proven ability to manage multiple competing priorities and meet deadlines, and exercise high-level of judgment.* Exceptional verbal and communication skills.**Work Conditions:*** Hybrid work environment, with defined in-person presence requirements.* Occasional travel between FINRA offices may be required.* May require overtime, as well as flexibility to work hours that correspond with the CFAO.For work that is performed in CO, FL, TX, IL, PA, MA, MD, VA, Washington, DC, NY and NJ, please refer to the chart below for the salary range for the corresponding location. FINRA complies with all state and local pay transparency laws and regulations requiring the disclosure of salary ranges for the position. In addition to location, actual compensation is based on various factors, including but not limited to, the candidate’s skill set, level of experience, education, and market considerations. CO/FL/TX: Minimum Hourly Rate $33.95, Maximum Hourly Rate $60.58IL/PA: Minimum Hourly Rate $37.46, Maximum Hourly Rate $66.74
MA/MD/VA/Washington, DC: Minimum Hourly Rate $39.09, Maximum Hourly Rate $69.72NY/NJ: Minimum Hourly Rate $39.09, Maximum Hourly Rate $72.75#LI-Hybrid**To be considered for this position, please submit an application.**
**Applications are accepted on an ongoing basis.***The information provided above has been designed to indicate the general nature and level of work of the position. It is not a comprehensive inventory of all duties, responsibilities and qualifications required.****Please note: If the “Apply Now” button on a job board posting does not take you directly to the FINRA Careers site, enter www.finra.org/careers***Employees may be eligible for a discretionary bonus in addition to base pay. Non-exempt employees are also eligible for overtime pay in accordance with federal, state, or local law. As part of its dedication to employee wellness, FINRA provides comprehensive health, dental and vision insurance. Additional insurance includes basic life, accidental death and dismemberment, supplemental life, spouse/domestic partner and dependent life, and spouse/domestic partner and dependent accidental death and dismemberment, short- and long-term disability, long-term care, business travel accident, disability and legal. FINRA offers immediate participation and vesting in a 401(k) plan with company match and eligibility for participation in an additional FINRA-funded retirement contribution, tuition reimbursement, commuter benefits, and other benefits that support employee wellness, such as adoption assistance, backup family care, surrogacy benefits, employee assistance, and wellness programs.Time Off and Paid Leave\*FINRA encourages its employees to focus on their health and wellness in many ways, including through a generous time-off program of 15 days of paid time off, 5 personal days and 9 sick days, unless otherwise required by law (all pro-rated in the first year). Additionally, we are proud to support our communities by providing two volunteer service days (based on full-time schedule). Other paid leave includes military leave, jury duty leave, bereavement leave, voting and election official leave for federal, state or local primary and general elections, care of a family member leave (available after 90 days of employment); and childbirth and parental leave (available after 90 days of employment). Full-time employees receive nine paid holidays.\*Based on full-time schedule**Important Information**FINRA’s Code of Conduct imposes restrictions on employees’ investments and requires financial disclosures that are uniquely related to our role as a securities regulator. FINRA employees are required to disclose to FINRA all brokerage accounts that they maintain, and those in which they control trading or have a financial interest (including any trust account of which they are a trustee or #J-18808-Ljbffr
Washington, DC (Job Posting):
Tysons, VA (Job Posting):
Rockville, MD (Job Posting)time type:
Full timeposted on:
Posted 18 Days Agojob requisition id:
R-009757The Senior Executive Assistant, Enterprise & Financial Solutions (EFS), provides comprehensive and confidential administrative support to the Executive Vice President, Chief Financial & Administrative Officer (CFAO) and the Chief of Staff & Vice President, Strategic Operations (COS). This involves an advanced technical and administrative skill set in a C-Suite environment and the ability to work with autonomy and discretion in managing sensitive and confidential information on a daily basis.**Essential Job Functions:*** Experienced calendar management for CFAO, including scheduling appointments for in-person, conference, and virtual Zoom meetings – for both internal and external parties. Ensures that appropriate materials are available for meetings, and arranges all meeting logistics as applicable (e.g., building security clearances, video conferencing, meeting room set-up, presentation materials, food and beverage, etc.).* Manages incoming and outgoing calls and prioritizes messages, emails, and other correspondence. Handles all calls and visitors to the Office of the CFAO and the C- Suite in general with utmost professionalism. Directs/delegates handling of correspondence to appropriate staff.* Attends and reports out on relevant updates and agenda, and scribes for weekly EFS senior leadership direct report meetings.* Acts as a proxy to the CFAO in expense report and time approval tasks for direct reports and other senior leaders on an as needed basis, as designated by the CFAO.* Manages complex travel arrangements for the CFAO, COS and direct reports to the CFAO, as appropriate for Board meetings, conferences, off-site meetings, and other events, and addresses any time-sensitive changes or cancellations, ensuring compliance with all corporate travel and expense policies.* Prepares and tracks expense reports for CFAO and COS and direct reports to the CFAO as appropriate.* Prepares correspondence and other written materials at the direction of the CFAO, the COS, and direct reports to the CFAO as appropriate.* Prioritizes inquiries and requests utilizing sound judgment, while troubleshooting conflicts with minimal guidance.* Assists with the preparation and editing of PowerPoint presentations, as well as Word and Excel documents. Compiles and distributes reports and other documents which may require some analysis.* Acts as a back-up to other Executive Assistants (EAs) in the FINRA C-Suite as appropriate. This includes collaborating with other EAs to ensure administrative coverage in the FINRA C-Suite at all times.* Provides other related administrative support of a highly sensitive and confidential nature, including Board of Governors and Management Committee support.* Demonstration of FINRA’s values.* Collaboration, both in-person and virtually, in furtherance of FINRA’s mission of investor protection and market integrity.**Education/Experience Requirements:*** High school diploma or equivalent.
Additional education or training preferred.* Minimum ten (10) years of directly relevant administrative experience. Substantial experience providing executive administrative support and experience in a C-Suite required.* Significant experience utilizing Microsoft Office, including Word, PowerPoint, and Excel applications.* Significant experience utilizing and working on travel and expense tools, including preparing, approving expense reports, and making complex travel reservations. Concur experience a plus.* Expertise utilizing Zoom (scheduling, virtual meeting tools, etc.) or other virtual meeting software.* Demonstrated ability to handle confidential and sensitive information with a high-level of discretion and professionalism.* Exceptional attention to detail and proven ability to manage multiple competing priorities and meet deadlines, and exercise high-level of judgment.* Exceptional verbal and communication skills.**Work Conditions:*** Hybrid work environment, with defined in-person presence requirements.* Occasional travel between FINRA offices may be required.* May require overtime, as well as flexibility to work hours that correspond with the CFAO.For work that is performed in CO, FL, TX, IL, PA, MA, MD, VA, Washington, DC, NY and NJ, please refer to the chart below for the salary range for the corresponding location. FINRA complies with all state and local pay transparency laws and regulations requiring the disclosure of salary ranges for the position. In addition to location, actual compensation is based on various factors, including but not limited to, the candidate’s skill set, level of experience, education, and market considerations. CO/FL/TX: Minimum Hourly Rate $33.95, Maximum Hourly Rate $60.58IL/PA: Minimum Hourly Rate $37.46, Maximum Hourly Rate $66.74
MA/MD/VA/Washington, DC: Minimum Hourly Rate $39.09, Maximum Hourly Rate $69.72NY/NJ: Minimum Hourly Rate $39.09, Maximum Hourly Rate $72.75#LI-Hybrid**To be considered for this position, please submit an application.**
**Applications are accepted on an ongoing basis.***The information provided above has been designed to indicate the general nature and level of work of the position. It is not a comprehensive inventory of all duties, responsibilities and qualifications required.****Please note: If the “Apply Now” button on a job board posting does not take you directly to the FINRA Careers site, enter www.finra.org/careers***Employees may be eligible for a discretionary bonus in addition to base pay. Non-exempt employees are also eligible for overtime pay in accordance with federal, state, or local law. As part of its dedication to employee wellness, FINRA provides comprehensive health, dental and vision insurance. Additional insurance includes basic life, accidental death and dismemberment, supplemental life, spouse/domestic partner and dependent life, and spouse/domestic partner and dependent accidental death and dismemberment, short- and long-term disability, long-term care, business travel accident, disability and legal. FINRA offers immediate participation and vesting in a 401(k) plan with company match and eligibility for participation in an additional FINRA-funded retirement contribution, tuition reimbursement, commuter benefits, and other benefits that support employee wellness, such as adoption assistance, backup family care, surrogacy benefits, employee assistance, and wellness programs.Time Off and Paid Leave\*FINRA encourages its employees to focus on their health and wellness in many ways, including through a generous time-off program of 15 days of paid time off, 5 personal days and 9 sick days, unless otherwise required by law (all pro-rated in the first year). Additionally, we are proud to support our communities by providing two volunteer service days (based on full-time schedule). Other paid leave includes military leave, jury duty leave, bereavement leave, voting and election official leave for federal, state or local primary and general elections, care of a family member leave (available after 90 days of employment); and childbirth and parental leave (available after 90 days of employment). Full-time employees receive nine paid holidays.\*Based on full-time schedule**Important Information**FINRA’s Code of Conduct imposes restrictions on employees’ investments and requires financial disclosures that are uniquely related to our role as a securities regulator. FINRA employees are required to disclose to FINRA all brokerage accounts that they maintain, and those in which they control trading or have a financial interest (including any trust account of which they are a trustee or #J-18808-Ljbffr