Real Estate Transaction Coordinator
ICON Real Estate Advisors, West Orange, NJ, United States
ICON Real Estate Advisors is a partner‑led team with decades of multifamily experience across New Jersey, New York, Pennsylvania, and the broader Mid‑Atlantic region.
Position:
Transaction Coordinator
Onsite position, hybrid flexibility
Job Description:
The Transaction Coordinator position will support a partner‑led team with all areas of administrative support related to real estate transactions.
Seeking a flexible and organized team player who enjoys being a hands‑on self‑start and an integral part of a high‑performing team!
Job Responsibilities Minimum Required Qualifications
High school diploma or equivalent; college degree a plus
3+ years’ administrative experience within real estate is a plus
Strong interpersonal skills, ability to work independently and as part of a team
Proficient in managing organized digital transactions files via Microsoft Office Suite and CRM
Well organized with excellent time management skills
Basic knowledge of rules, regulations and real estate laws
Maintain regular and punctual attendance
Comply with all company policies and procedures
Dependability a must
Professional Image
Ability to exercise reasonable emotional intelligence
A positive attitude
Travel off‑site as needed
Administrative/Transaction Duties
Handle all administrative duties as needed
Supports the entire team with any scheduling needs, client responses and administrative tasks
Coordination of multiple on‑going transactions details/files via Excel, ShareFile, One Drive and CRM
Organize and consistently upkeep CRM database up to date with client information
Work closely with accounting department on invoices, due diligence, reimbursements etc.
Answer calls and email inquiries promptly from both internal and external parties
Provide clear status updates to team daily
Additional administrative and client required duties as assigned
Safety
Learn and ensure compliance with all company, local, state and federal safety rules
Ensure that unsafe conditions are corrected in a timely manner
Direct staff to follow a “safety first” principle
Physical/Mental Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk.
Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.
Effectively read, think, organize, analyze and perform mathematical calculations
Offered for employees who work 30 hours or more per week (anything less than 30 hours would not qualify for benefits)
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Position:
Transaction Coordinator
Onsite position, hybrid flexibility
Job Description:
The Transaction Coordinator position will support a partner‑led team with all areas of administrative support related to real estate transactions.
Seeking a flexible and organized team player who enjoys being a hands‑on self‑start and an integral part of a high‑performing team!
Job Responsibilities Minimum Required Qualifications
High school diploma or equivalent; college degree a plus
3+ years’ administrative experience within real estate is a plus
Strong interpersonal skills, ability to work independently and as part of a team
Proficient in managing organized digital transactions files via Microsoft Office Suite and CRM
Well organized with excellent time management skills
Basic knowledge of rules, regulations and real estate laws
Maintain regular and punctual attendance
Comply with all company policies and procedures
Dependability a must
Professional Image
Ability to exercise reasonable emotional intelligence
A positive attitude
Travel off‑site as needed
Administrative/Transaction Duties
Handle all administrative duties as needed
Supports the entire team with any scheduling needs, client responses and administrative tasks
Coordination of multiple on‑going transactions details/files via Excel, ShareFile, One Drive and CRM
Organize and consistently upkeep CRM database up to date with client information
Work closely with accounting department on invoices, due diligence, reimbursements etc.
Answer calls and email inquiries promptly from both internal and external parties
Provide clear status updates to team daily
Additional administrative and client required duties as assigned
Safety
Learn and ensure compliance with all company, local, state and federal safety rules
Ensure that unsafe conditions are corrected in a timely manner
Direct staff to follow a “safety first” principle
Physical/Mental Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk.
Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.
Effectively read, think, organize, analyze and perform mathematical calculations
Offered for employees who work 30 hours or more per week (anything less than 30 hours would not qualify for benefits)
#J-18808-Ljbffr