Executive Administrative Sales Assistant
VRC (Valuation Research Corporation), Boston, MA, United States
About this role
VRC is a full-service, independent, global valuation firm that focuses exclusively on valuation and advisory services. Since 1975, we have delivered valuation and financial opinions for M&A transactions and the financial and tax reporting requirements of Fortune 500 companies, private equity firms and their portfolio companies, and more. We welcome you to learn more about us.
This position provides a broad scope of executive assistant, office management, and administrative services for valuation professionals and business development professional staff. General responsibilities include administrative support, overseeing general office operations, and functioning as on-site contact for certain personnel functions.
This position is primarily on-site, in our Boston office.
What you will do Perform or correlate varied administrative, business development, and professional staff support duties requiring professionalism, awareness of the impact of developing situations, and exercise of judgment and timely action.
Specific functions include but are not limited to:
Office Administration
Assist in the office move from Norwood to Boston (Prudential Building) in March 2026
Coordinate daily use of offices and desks as needed once in Boston office
Process and review incoming and outgoing correspondence, reports and communications
Maintain and communicate activity calendars and travel itineraries, as required
In the absence of the Managing Director or staff members, act as a central reporting and coordinating point within the organization for matters requiring immediate attention
Ensure conformance to VRC requirements for timely and accurate client engagement records and status, and sub-contractor assignments, agreements, and invoices
Assist members of the Boston office with monthly expense reporting
Assist in the hiring process
Coordinate orientation of new employees regarding general office procedures
Assist Corporate with processing of new employee entry documents and the employee exit process
Control inventory of office supplies and coordinate equipment maintenance
Organize periodic office outings
Perform general administrative duties as needed, which may include filing, photocopying, and mailing
Business Development
Assist in scheduling calls and meetings
Prepare schedules, materials, and arrangements for sales meetings and internal meetings
Work with Business Development to conceptualize and organize client outings and engagements
Manage guest list and relevant post-event follow up
Help update and maintain CRM databases with customer and prospect information
Assist in preparation of client engagement letters, correspondence, reports and presentations
Other tasks as needed to support office and business development needs
What you will need
Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position
Excellent knowledge of Microsoft Office
Proficiency in English
Exemplary planning, attention to detail, and time management skills
Up-to-date experience with advancements in office gadgets and applications
Ability to multitask and prioritize daily workloadHigh level verbal and written communications skills
Discretion and confidentiality
High School degree; additional qualification as personal assistant would be considered an advantage
What we offer you
Medical/Dental/Vision insurance, Life Insurance, Disability, Health Savings Account, Dependent Care Reimbursement, Commuter Benefits, 401k match program, and voluntary insurance options
Generous time off/ Flexible work arrangements
Reimbursement for admission fees and study material for professional designations
Growth - VRC is growing, and so can your career
For more information on our various benefit offerings visit our Careers page
Our Commitment to Diversity & Inclusion VRC is an equal opportunity employer committed to creating a diverse team. We are committed to diversity, inclusion, and the equitable treatment of our colleagues, the communities in which we live and work, and our clients. We value creating and working within a team-based environment where each person’s talent, ideas, opinions, and expertise are respected. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability, or veteran status, among other factors. Applicants with a disability who need assistance applying for a position with VRC are asked to emailcareers@valuationresearch.com
#J-18808-Ljbffr
This position provides a broad scope of executive assistant, office management, and administrative services for valuation professionals and business development professional staff. General responsibilities include administrative support, overseeing general office operations, and functioning as on-site contact for certain personnel functions.
This position is primarily on-site, in our Boston office.
What you will do Perform or correlate varied administrative, business development, and professional staff support duties requiring professionalism, awareness of the impact of developing situations, and exercise of judgment and timely action.
Specific functions include but are not limited to:
Office Administration
Assist in the office move from Norwood to Boston (Prudential Building) in March 2026
Coordinate daily use of offices and desks as needed once in Boston office
Process and review incoming and outgoing correspondence, reports and communications
Maintain and communicate activity calendars and travel itineraries, as required
In the absence of the Managing Director or staff members, act as a central reporting and coordinating point within the organization for matters requiring immediate attention
Ensure conformance to VRC requirements for timely and accurate client engagement records and status, and sub-contractor assignments, agreements, and invoices
Assist members of the Boston office with monthly expense reporting
Assist in the hiring process
Coordinate orientation of new employees regarding general office procedures
Assist Corporate with processing of new employee entry documents and the employee exit process
Control inventory of office supplies and coordinate equipment maintenance
Organize periodic office outings
Perform general administrative duties as needed, which may include filing, photocopying, and mailing
Business Development
Assist in scheduling calls and meetings
Prepare schedules, materials, and arrangements for sales meetings and internal meetings
Work with Business Development to conceptualize and organize client outings and engagements
Manage guest list and relevant post-event follow up
Help update and maintain CRM databases with customer and prospect information
Assist in preparation of client engagement letters, correspondence, reports and presentations
Other tasks as needed to support office and business development needs
What you will need
Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position
Excellent knowledge of Microsoft Office
Proficiency in English
Exemplary planning, attention to detail, and time management skills
Up-to-date experience with advancements in office gadgets and applications
Ability to multitask and prioritize daily workloadHigh level verbal and written communications skills
Discretion and confidentiality
High School degree; additional qualification as personal assistant would be considered an advantage
What we offer you
Medical/Dental/Vision insurance, Life Insurance, Disability, Health Savings Account, Dependent Care Reimbursement, Commuter Benefits, 401k match program, and voluntary insurance options
Generous time off/ Flexible work arrangements
Reimbursement for admission fees and study material for professional designations
Growth - VRC is growing, and so can your career
For more information on our various benefit offerings visit our Careers page
Our Commitment to Diversity & Inclusion VRC is an equal opportunity employer committed to creating a diverse team. We are committed to diversity, inclusion, and the equitable treatment of our colleagues, the communities in which we live and work, and our clients. We value creating and working within a team-based environment where each person’s talent, ideas, opinions, and expertise are respected. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability, or veteran status, among other factors. Applicants with a disability who need assistance applying for a position with VRC are asked to emailcareers@valuationresearch.com
#J-18808-Ljbffr