Escrow Assistant
Old Republic Title, Castro Valley, CA, United States
Job Description
Old Republic Title (Western Title Division) is seeking an
Escrow Assistant
to open, process, and fund refinance and sale transactions. The role requires effective communication, confidentiality, and a personable, positive, and professional approach.
This is an office-based position located in Castro Valley; remote applicants will not be considered.
Essential Duties and Responsibilities
Verifies and reviews all information in the preliminary report/title commitment while clearing title requirements by researching discrepancies, obtaining lien releases and clearing any other encumbrances.
Requests payoff, HOA and utility demands that appear on the preliminary report/title commitment and/or Seller/Borrower Information Sheets.
Pulls tax roll from assessor and reviews for accuracy, potential assessments and/or liens.
Assists in quoting fees and charges.
Requests/authorises loans to fund, receives funds, disburses funds including sending out payoffs.
Schedules appointments, assembles documents for signing for both inside and outside of the office.
Uploads all documents in appropriate category in the electronic filing system.
Prepares funding packages; provides conditions; receives funds.
Complies with company policies, procedures, regulatory requirements and completes mandatory compliance training by prescribed deadlines.
Works from 8:30 a.m. to 5:00 p.m., Monday through Friday; may work overtime and attend after-hour company events.
Accepts supervision, constructive feedback, and collaborates effectively with all levels of management, employees, and customers via email, phone, video conferences, and in person.
Demonstrates courtesy, professionalism, and proactive responsiveness to supervisors, managers, co‑workers and customers.
Other duties as assigned.
Knowledge and Skills Required
Knowledge of title insurance policies, endorsements and title pricing.
Knowledge of escrow documents, escrow fees and terminology.
Basic computer skills, including proficiency in Microsoft Office Suite and Outlook.
Ability to work in a fast‑paced environment while meeting extreme time constraints and deadlines.
Strong attention to detail with excellent organizational skills; able to prioritise multiple tasks and projects.
Ability to act independently with sound judgment and take initiative.
Clear, grammatically correct written and verbal communication; business‑appropriate.
Active listening; mindful of body language, gestures and non‑verbal communication.
Position Pay Range $38.00 – $43.00 per hour.
Benefits May Include
Comprehensive medical, prescriptions, dental and vision plans
401(k) plan with discretionary company match
Shareholder Purchase and Reinvestment Plan
Basic life and accidental death & dismemberment insurance premium paid by the company
Voluntary supplemental life insurance for employees, spouses and dependent children
Fertility and Family Building Benefits
Paid Disability benefits
Paid time off programs
11 company paid holidays per year
Flexible spending account
Health savings account (available to High Deductible Health Plan participants only)
Employee Assistance Program
Educational Assistance Program
Voluntary benefits like Critical Illness, Hospital Indemnity, Pet Insurance and Accident Insurance
Title insurance policies and certain escrow services for the employee’s primary personal residence at no charge
Transportation benefit plan for mass transit, parking and vanpool in several markets
Additional Information Note: If you are currently employed by Old Republic Title (or one of its wholly owned affiliated companies) please contact your human resources representative regarding the application process.
For California applicants, please view our CCPA Applicant Notice.
Old Republic Title is an Equal Opportunity Employer.
#J-18808-Ljbffr
Escrow Assistant
to open, process, and fund refinance and sale transactions. The role requires effective communication, confidentiality, and a personable, positive, and professional approach.
This is an office-based position located in Castro Valley; remote applicants will not be considered.
Essential Duties and Responsibilities
Verifies and reviews all information in the preliminary report/title commitment while clearing title requirements by researching discrepancies, obtaining lien releases and clearing any other encumbrances.
Requests payoff, HOA and utility demands that appear on the preliminary report/title commitment and/or Seller/Borrower Information Sheets.
Pulls tax roll from assessor and reviews for accuracy, potential assessments and/or liens.
Assists in quoting fees and charges.
Requests/authorises loans to fund, receives funds, disburses funds including sending out payoffs.
Schedules appointments, assembles documents for signing for both inside and outside of the office.
Uploads all documents in appropriate category in the electronic filing system.
Prepares funding packages; provides conditions; receives funds.
Complies with company policies, procedures, regulatory requirements and completes mandatory compliance training by prescribed deadlines.
Works from 8:30 a.m. to 5:00 p.m., Monday through Friday; may work overtime and attend after-hour company events.
Accepts supervision, constructive feedback, and collaborates effectively with all levels of management, employees, and customers via email, phone, video conferences, and in person.
Demonstrates courtesy, professionalism, and proactive responsiveness to supervisors, managers, co‑workers and customers.
Other duties as assigned.
Knowledge and Skills Required
Knowledge of title insurance policies, endorsements and title pricing.
Knowledge of escrow documents, escrow fees and terminology.
Basic computer skills, including proficiency in Microsoft Office Suite and Outlook.
Ability to work in a fast‑paced environment while meeting extreme time constraints and deadlines.
Strong attention to detail with excellent organizational skills; able to prioritise multiple tasks and projects.
Ability to act independently with sound judgment and take initiative.
Clear, grammatically correct written and verbal communication; business‑appropriate.
Active listening; mindful of body language, gestures and non‑verbal communication.
Position Pay Range $38.00 – $43.00 per hour.
Benefits May Include
Comprehensive medical, prescriptions, dental and vision plans
401(k) plan with discretionary company match
Shareholder Purchase and Reinvestment Plan
Basic life and accidental death & dismemberment insurance premium paid by the company
Voluntary supplemental life insurance for employees, spouses and dependent children
Fertility and Family Building Benefits
Paid Disability benefits
Paid time off programs
11 company paid holidays per year
Flexible spending account
Health savings account (available to High Deductible Health Plan participants only)
Employee Assistance Program
Educational Assistance Program
Voluntary benefits like Critical Illness, Hospital Indemnity, Pet Insurance and Accident Insurance
Title insurance policies and certain escrow services for the employee’s primary personal residence at no charge
Transportation benefit plan for mass transit, parking and vanpool in several markets
Additional Information Note: If you are currently employed by Old Republic Title (or one of its wholly owned affiliated companies) please contact your human resources representative regarding the application process.
For California applicants, please view our CCPA Applicant Notice.
Old Republic Title is an Equal Opportunity Employer.
#J-18808-Ljbffr