Executive Personal Assistant
Pocketbook Agency, Los Angeles, CA, United States
A high-growth tech company is seeking an exceptional Executive Personal Assistant to support its Founder and CEO. This is a highly demanding, high-trust role that is predominantly focused on personal support, with some executive coordination as needed. The principal operates at an extremely fast pace, with constant changes, high expectations, and a need for someone who can anticipate, adapt, and execute without hesitation. This role requires a true right hand who is relentlessly detail-oriented, resourceful, and solutions-driven, someone who will always find a way to get things done. The ideal candidate thrives in a high-pressure environment, is available around the clock when needed, and takes full ownership over both day-to-day logistics and more complex personal matters.
Responsibilities
Oversee a constantly evolving personal and professional calendar, ensuring seamless coordination across all priorities
Act as a true gatekeeper and right hand, managing all incoming requests, communications, and follow-ups
Heavily support the principal on the personal side, including lifestyle management, vendor coordination, ad hoc requests and handling personal projects from start to finish
Take full ownership of complex personal tasks (e.g., sourcing for specific requests, negotiating on behalf of the principal, managing household needs etc.)
Coordinate domestic travel, often on short notice, with detailed and efficient itineraries
Be available and responsive outside of standard hours, including evenings and weekends, as needs arise
Provide light executive support as needed, including helping to track action items, follow-ups, and internal meeting cadence
Anticipate needs before they arise and operate with a proactive, solutions-first mindset
Handle highly sensitive and confidential matters with discretion and sound judgment
Qualifications
5+ years of experience supporting a high-level executive or UHNW individual in a heavily PA-focused role
Proven ability to operate in a highly demanding, fast-paced, and ever-changing environment
Exceptional attention to detail, nothing slips through the cracks
Resourceful, scrappy, and persistent; able to figure things out and execute no matter the challenge
Strong experience on the personal side, including lifestyle management, travel, and high-touch support
Highly responsive, flexible, and comfortable with a 24/7 mentality when needed
Calm under pressure with excellent problem-solving instincts
Strong communication skills with the ability to act on behalf of the principal when required
Based in Los Angeles and comfortable working full-time in-office
Location
Daily in-office presence required, with flexibility to travel as needed with the Principal
Hours are fluid and extend beyond standard business hours as required
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Responsibilities
Oversee a constantly evolving personal and professional calendar, ensuring seamless coordination across all priorities
Act as a true gatekeeper and right hand, managing all incoming requests, communications, and follow-ups
Heavily support the principal on the personal side, including lifestyle management, vendor coordination, ad hoc requests and handling personal projects from start to finish
Take full ownership of complex personal tasks (e.g., sourcing for specific requests, negotiating on behalf of the principal, managing household needs etc.)
Coordinate domestic travel, often on short notice, with detailed and efficient itineraries
Be available and responsive outside of standard hours, including evenings and weekends, as needs arise
Provide light executive support as needed, including helping to track action items, follow-ups, and internal meeting cadence
Anticipate needs before they arise and operate with a proactive, solutions-first mindset
Handle highly sensitive and confidential matters with discretion and sound judgment
Qualifications
5+ years of experience supporting a high-level executive or UHNW individual in a heavily PA-focused role
Proven ability to operate in a highly demanding, fast-paced, and ever-changing environment
Exceptional attention to detail, nothing slips through the cracks
Resourceful, scrappy, and persistent; able to figure things out and execute no matter the challenge
Strong experience on the personal side, including lifestyle management, travel, and high-touch support
Highly responsive, flexible, and comfortable with a 24/7 mentality when needed
Calm under pressure with excellent problem-solving instincts
Strong communication skills with the ability to act on behalf of the principal when required
Based in Los Angeles and comfortable working full-time in-office
Location
Daily in-office presence required, with flexibility to travel as needed with the Principal
Hours are fluid and extend beyond standard business hours as required
#J-18808-Ljbffr