Police Records Specialist (Entry-Level and Lateral)
City Of Longview WA, Longview, WA, United States
Salary :
$54,012.00 - $69,276.00 Annually Location :
Longview, WA Job Type:
Full-time Job Number:
26-12 Department:
Longview Police Opening Date:
03/23/2026 Closing Date:
4/3/2026 12:00 PM Pacific
Job Description Police Records Specialist (Entry-Level and Lateral) - Longview Police Department Position, recruitment and testing process information Application period: March 23, 2026 to April 3, 2026 at 12:00pm Application materials (application, cover letter, and resume)
must
be completed along with complete responses to supplemental questions. Incomplete applications will not be accepted. This position may be assigned to support the Police Department front counter, the Police Records Unit and/or the Criminal Investigations Unit.
If applying for an Entry-Level position:
This position requires applicants to pass a pre-employment exam. We have partnered with Lower Columbia College (LCC) in Longview, WA, to administer our exams.
Applicants must take the ACT work keys exam no later than April 7, 2026. ***To register for a testing time go to or call the Testing Center directly at 360-442-2353. Select City of Longview Employment Testing and select the City of Longview Clerical Exam. The exam cost is $90.00. Applicants will need a Level 4 or higher in each category to be considered. Test scores are good for 5 years.
*** Financial assistance is available through LCC. Inquire and apply with the LCC Testing Center.
If you have already taken this exam within the 5 year period, please attach the scores to this application. If applying for a Lateral Position:
**You do not need to take the pre-employment exam.** Please see Lateral minimum qualifications to ensure you qualify as a lateral candidate. Candidates will be ranked on an eligibility list based on cumulative interview scores. Those deemed most qualified for the position will be referred to the Police Department for final consideration and selection.
The final candidate for this position will be subject to an extensive background investigation completed by the Longview Police Department.
This position is represented by the Longview Police Support Guild. Visit to see the most recent contract information.
Position Information: The first level of the Administrative Support Series is responsible for efficiently performing administrative support duties that could include: filing and copying a variety of materials; entering and reconciling data for a variety of law enforcement records; verifying accuracy of information entered into criminal justice systems, removing entries into criminal justice databases as required by law, typing; answering telephones; assisting with public disclosure and records retention/destruction; cashiering; ensuring confidentiality of information, providing excellent customer service; working with other agencies in the criminal justice system and assisting the public with a variety of services provided by the police department. Essential Job Duties
Performs various routine clerical duties, utilizing standard office equipment, to include: screening incoming calls; taking and transmitting messages; making photocopies; performing data entry; validations, data removal/clearing data from criminal justice systems, faxing documents; keyboarding; and word processing.
Processes, receives, sorts, and distributes a variety of information, reports, background checks, correspondence, deliveries, and mail.
Responds to requests for information and public disclosure requests from the general public and/or other interested parties; answers routine questions; and directs visitors to appropriate locations.
Files documents alphabetically, numerically, or by other prescribed methods. Assists with preparing and reconciling a variety of basic reports in assigned area of responsibility.
Provides back up assistance to front counter staff as needed.
Monitors and restocks office supplies and materials.
Assists with preparing and reconciling a variety of basic reports in assigned area of responsibility.
Performs other duties of a similar nature or level. Minimum Qualifications
Training and Experience Entry-Level: High School Diploma or GED; and up to 1 year of general office experience. Must complete and pass ACCESS Level II certification upon hiring.
Lateral: High School Diploma or GED; and up to 1 year of Police Records work experience. ACCESS Level II Certified
Note: Additional qualifying experience may, at the discretion of the hiring manager, substitute for the required education of the assigned position.
Licensing Requirements Valid Washington State Driver's License Ideal Candidate Information
Knowledge of: Customer service principles; Modern office procedures, methods, and equipment; Invoice and voucher processing Basic filing and recordkeeping principles Public disclosure/records retention/destruction rules/laws Basic filing and recordkeeping principles. Skill in: Filing; Keyboarding; Writing Using modern office equipment; Providing customer service; remaining calm in tense situations Using computers and related software applications; Auditing, monitoring, proofing and preparing a variety of department-specific invoices, reports, budgets, check-lists, licensing, etc. Prioritizing workload to ensure job tasks with firm deadlines are met Quality control/ensuring accuracy of work product Communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
The City provides a comprehensive benefits package that is predominantly employer-paid for full family coverage, which includes medical, dental, vision, employee assistance program, long-term disability insurance, and basic life insurance with buy-up options for the employee, employee's spouse and dependents. All employees are required to participate in the Washington State Department of Retirement Systems programs and have the option to participate in a 457 deferred compensation program. Other benefits include generous paid leave such as vacation, holidays, and sick leave, and voluntary participation in a tax-deferred medical or dependent 125 plans. 01
Are you applying for an Entry-Level or Lateral position? 02
If applying for a Lateral position, please describe how you meet the Lateral minimum requirements. 03
Do you have at least one year of basic office/clerical experience? If yes, please describe. Required Question
$54,012.00 - $69,276.00 Annually Location :
Longview, WA Job Type:
Full-time Job Number:
26-12 Department:
Longview Police Opening Date:
03/23/2026 Closing Date:
4/3/2026 12:00 PM Pacific
Job Description Police Records Specialist (Entry-Level and Lateral) - Longview Police Department Position, recruitment and testing process information Application period: March 23, 2026 to April 3, 2026 at 12:00pm Application materials (application, cover letter, and resume)
must
be completed along with complete responses to supplemental questions. Incomplete applications will not be accepted. This position may be assigned to support the Police Department front counter, the Police Records Unit and/or the Criminal Investigations Unit.
If applying for an Entry-Level position:
This position requires applicants to pass a pre-employment exam. We have partnered with Lower Columbia College (LCC) in Longview, WA, to administer our exams.
Applicants must take the ACT work keys exam no later than April 7, 2026. ***To register for a testing time go to or call the Testing Center directly at 360-442-2353. Select City of Longview Employment Testing and select the City of Longview Clerical Exam. The exam cost is $90.00. Applicants will need a Level 4 or higher in each category to be considered. Test scores are good for 5 years.
*** Financial assistance is available through LCC. Inquire and apply with the LCC Testing Center.
If you have already taken this exam within the 5 year period, please attach the scores to this application. If applying for a Lateral Position:
**You do not need to take the pre-employment exam.** Please see Lateral minimum qualifications to ensure you qualify as a lateral candidate. Candidates will be ranked on an eligibility list based on cumulative interview scores. Those deemed most qualified for the position will be referred to the Police Department for final consideration and selection.
The final candidate for this position will be subject to an extensive background investigation completed by the Longview Police Department.
This position is represented by the Longview Police Support Guild. Visit to see the most recent contract information.
Position Information: The first level of the Administrative Support Series is responsible for efficiently performing administrative support duties that could include: filing and copying a variety of materials; entering and reconciling data for a variety of law enforcement records; verifying accuracy of information entered into criminal justice systems, removing entries into criminal justice databases as required by law, typing; answering telephones; assisting with public disclosure and records retention/destruction; cashiering; ensuring confidentiality of information, providing excellent customer service; working with other agencies in the criminal justice system and assisting the public with a variety of services provided by the police department. Essential Job Duties
Performs various routine clerical duties, utilizing standard office equipment, to include: screening incoming calls; taking and transmitting messages; making photocopies; performing data entry; validations, data removal/clearing data from criminal justice systems, faxing documents; keyboarding; and word processing.
Processes, receives, sorts, and distributes a variety of information, reports, background checks, correspondence, deliveries, and mail.
Responds to requests for information and public disclosure requests from the general public and/or other interested parties; answers routine questions; and directs visitors to appropriate locations.
Files documents alphabetically, numerically, or by other prescribed methods. Assists with preparing and reconciling a variety of basic reports in assigned area of responsibility.
Provides back up assistance to front counter staff as needed.
Monitors and restocks office supplies and materials.
Assists with preparing and reconciling a variety of basic reports in assigned area of responsibility.
Performs other duties of a similar nature or level. Minimum Qualifications
Training and Experience Entry-Level: High School Diploma or GED; and up to 1 year of general office experience. Must complete and pass ACCESS Level II certification upon hiring.
Lateral: High School Diploma or GED; and up to 1 year of Police Records work experience. ACCESS Level II Certified
Note: Additional qualifying experience may, at the discretion of the hiring manager, substitute for the required education of the assigned position.
Licensing Requirements Valid Washington State Driver's License Ideal Candidate Information
Knowledge of: Customer service principles; Modern office procedures, methods, and equipment; Invoice and voucher processing Basic filing and recordkeeping principles Public disclosure/records retention/destruction rules/laws Basic filing and recordkeeping principles. Skill in: Filing; Keyboarding; Writing Using modern office equipment; Providing customer service; remaining calm in tense situations Using computers and related software applications; Auditing, monitoring, proofing and preparing a variety of department-specific invoices, reports, budgets, check-lists, licensing, etc. Prioritizing workload to ensure job tasks with firm deadlines are met Quality control/ensuring accuracy of work product Communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
The City provides a comprehensive benefits package that is predominantly employer-paid for full family coverage, which includes medical, dental, vision, employee assistance program, long-term disability insurance, and basic life insurance with buy-up options for the employee, employee's spouse and dependents. All employees are required to participate in the Washington State Department of Retirement Systems programs and have the option to participate in a 457 deferred compensation program. Other benefits include generous paid leave such as vacation, holidays, and sick leave, and voluntary participation in a tax-deferred medical or dependent 125 plans. 01
Are you applying for an Entry-Level or Lateral position? 02
If applying for a Lateral position, please describe how you meet the Lateral minimum requirements. 03
Do you have at least one year of basic office/clerical experience? If yes, please describe. Required Question