Administrative Clerk / Court Clerk
Cityofzebulonga, New York, NY, United States
City Administrator, Finance Administrative Clerk, and/or Police Chief (for assigned duties)
Position Summary Performs responsible administrative, clerical, and customer service work in support of municipal operations and the Municipal Court. This position provides clerical and administrative assistance to the Finance Administrative Clerk, Police Department administrative operations, and the department’s TAC Officer. The position also serves as a backup to the Water Administrative Clerk when needed. Duties include maintaining records, assisting with court documentation and procedures, processing payments, supporting departmental operations, and providing customer service to the public. Work requires attention to detail, confidentiality, and the ability to coordinate tasks across multiple departments.
Essential Duties and Responsibilities The following duties are representative of the work required and are not intended to be all-inclusive.
Assists with maintaining Municipal Court records, files, and documentation.
Processes court-related paperwork including citations, case files, and correspondence.
Assists with preparing court dockets, notices, and documentation for court sessions.
Maintains accurate court records and ensures proper filing and record retention.
Assists with receiving and processing court payments and maintaining payment records in accordance with established procedures.
Provides general information to the public regarding court schedules, procedures, and payment options.
Administrative and Financial Support
Provides clerical and administrative support to the Financial Administrative Clerk including data entry, filing, document preparation, and recordkeeping.
Assists with maintaining financial documentation and administrative records as assigned.
Assists with processing payments and maintaining accurate records of transactions when needed.
Provides general office support including mail processing, filing, and document management.
Police Department Administrative Support
Provides administrative support to the Police Department including records management, data entry, and report filing.
Assists the Police Department’s
TAC Officer (Terminal Agency Coordinator)
with administrative tasks related to law enforcement records systems as permitted by policy.
Maintains confidentiality of law enforcement records and sensitive information.
Assists with organizing departmental files, reports, and documentation.
Cross-Departmental Support
Serves as a
backup to the Water Administrative Clerk , assisting with customer service, payment processing, and administrative tasks when necessary.
Provides support to other city departments as assigned to ensure continuity of operations.
Assists with customer inquiries and directs requests to the appropriate department.
Customer Service and Public Interaction
Serves as a point of contact for residents and visitors seeking information regarding court matters, city services, and departmental procedures.
Responds to inquiries in person, by phone, and electronically in a professional and courteous manner.
Assists citizens with forms, documentation, and service requests.
General Administrative Duties
Performs data entry and maintains electronic and physical filing systems.
Assists with maintaining office supplies and administrative materials.
Prepares reports, correspondence, and documentation as assigned.
Performs related duties as assigned.
Minimum Qualifications Education and Experience
High school diploma or GED required.
Associate degree in Business Administration, Criminal Justice, Public Administration, or related field preferred.
One (1) to three (3) years of clerical, administrative, court, financial, or municipal office experience preferred.
Knowledge, Skills, and Abilities
Knowledge of general office procedures and administrative practices.
Knowledge of court administrative procedures or municipal court operations preferred.
Knowledge of basic financial recordkeeping and payment processing practices.
Ability to maintain accurate records and documentation.
Ability to maintain confidentiality, particularly regarding court and law enforcement records.
Ability to communicate effectively with the public, coworkers, and law enforcement personnel.
Strong organizational and customer service skills.
Proficiency in Microsoft Office and standard office software.
Physical Requirements Work is primarily performed in an office environment. The position requires the ability to sit or stand for extended periods, operate standard office equipment, and occasionally lift materials weighing up to 20 pounds.
Work is performed in a municipal office and court environment with frequent interaction with the public, city staff, and law enforcement personnel. The employee may occasionally deal with individuals who are upset or under legal stress and must maintain professionalism at all times.
Disclaimer This job description does not constitute an employment agreement and is subject to change based on the operational needs of the municipality.
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Position Summary Performs responsible administrative, clerical, and customer service work in support of municipal operations and the Municipal Court. This position provides clerical and administrative assistance to the Finance Administrative Clerk, Police Department administrative operations, and the department’s TAC Officer. The position also serves as a backup to the Water Administrative Clerk when needed. Duties include maintaining records, assisting with court documentation and procedures, processing payments, supporting departmental operations, and providing customer service to the public. Work requires attention to detail, confidentiality, and the ability to coordinate tasks across multiple departments.
Essential Duties and Responsibilities The following duties are representative of the work required and are not intended to be all-inclusive.
Assists with maintaining Municipal Court records, files, and documentation.
Processes court-related paperwork including citations, case files, and correspondence.
Assists with preparing court dockets, notices, and documentation for court sessions.
Maintains accurate court records and ensures proper filing and record retention.
Assists with receiving and processing court payments and maintaining payment records in accordance with established procedures.
Provides general information to the public regarding court schedules, procedures, and payment options.
Administrative and Financial Support
Provides clerical and administrative support to the Financial Administrative Clerk including data entry, filing, document preparation, and recordkeeping.
Assists with maintaining financial documentation and administrative records as assigned.
Assists with processing payments and maintaining accurate records of transactions when needed.
Provides general office support including mail processing, filing, and document management.
Police Department Administrative Support
Provides administrative support to the Police Department including records management, data entry, and report filing.
Assists the Police Department’s
TAC Officer (Terminal Agency Coordinator)
with administrative tasks related to law enforcement records systems as permitted by policy.
Maintains confidentiality of law enforcement records and sensitive information.
Assists with organizing departmental files, reports, and documentation.
Cross-Departmental Support
Serves as a
backup to the Water Administrative Clerk , assisting with customer service, payment processing, and administrative tasks when necessary.
Provides support to other city departments as assigned to ensure continuity of operations.
Assists with customer inquiries and directs requests to the appropriate department.
Customer Service and Public Interaction
Serves as a point of contact for residents and visitors seeking information regarding court matters, city services, and departmental procedures.
Responds to inquiries in person, by phone, and electronically in a professional and courteous manner.
Assists citizens with forms, documentation, and service requests.
General Administrative Duties
Performs data entry and maintains electronic and physical filing systems.
Assists with maintaining office supplies and administrative materials.
Prepares reports, correspondence, and documentation as assigned.
Performs related duties as assigned.
Minimum Qualifications Education and Experience
High school diploma or GED required.
Associate degree in Business Administration, Criminal Justice, Public Administration, or related field preferred.
One (1) to three (3) years of clerical, administrative, court, financial, or municipal office experience preferred.
Knowledge, Skills, and Abilities
Knowledge of general office procedures and administrative practices.
Knowledge of court administrative procedures or municipal court operations preferred.
Knowledge of basic financial recordkeeping and payment processing practices.
Ability to maintain accurate records and documentation.
Ability to maintain confidentiality, particularly regarding court and law enforcement records.
Ability to communicate effectively with the public, coworkers, and law enforcement personnel.
Strong organizational and customer service skills.
Proficiency in Microsoft Office and standard office software.
Physical Requirements Work is primarily performed in an office environment. The position requires the ability to sit or stand for extended periods, operate standard office equipment, and occasionally lift materials weighing up to 20 pounds.
Work is performed in a municipal office and court environment with frequent interaction with the public, city staff, and law enforcement personnel. The employee may occasionally deal with individuals who are upset or under legal stress and must maintain professionalism at all times.
Disclaimer This job description does not constitute an employment agreement and is subject to change based on the operational needs of the municipality.
#J-18808-Ljbffr