Sr. Sponsored Programs Specialist
University of Miami, Miami, FL, United States
Current Employees:
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here (https://www.myworkday.com/umiami/d/task/1422$7248.htmld) to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet (https://my.it.miami.edu/wda/erpsec/tipsheets/ER_eRecruiting_ApplyforaJob.pdf) .
The University of Miami/UHealth Department of Public Health has an exciting opportunity for a full-time Sr. Sponsored Programs Specialist
The senior sponsored programs specialist coordinates administrative and financial functions for the assigned department. This position also oversees junior staff and takes on the review of more complex grant activities in order to ensure departmental compliance with applicable guidelines, rules, and regulations.
CORE JOB FUNCTIONS
Provides technical assistance and guidance to faculty and administrators in the development and preparation of funding proposals.
Responds to general inquiries regarding sponsored program policies and procedures.
Reviews grant applications to ensure accuracy.
Accesses applicable database(s) to verify regulatory compliance approvals before establishing the project account.
Maintains the internal proposal documents and electronic records for assigned portfolio.
Processes and disseminate various non-financial post-award actions such as award notifications, amendments, and related documents.
Assists in the coordination of the project closeout.
Coordinates with faculty on possible need for budget revisions to be consistent with award amount as received.
Reviews award terms and conditions and discusses flagged items with faculty.
Oversee all audits and bank reconciliations of petty cash accounts.
Monitors sponsored programs subcontracting activity and submits to accounts payable all received and endorsed invoices and tracks timely payments for assigned portfolio.
Adheres to University and unit-level policies and procedures and safeguards University assets.
Department Specific Functions
Assists with grant submissions following FOA/agency guidelines and University of Miami policies.
Supports post-award activities, including reconciliations, contracts, and effort certifications.
Assists review departmental accounts to ensure accuracy and alignment with grant reports.
Assists with post-award account management, including preparation of monthly financial reports with expenditure tracking, cost analysis, and projections.
Assists with payroll distribution and effort allocation; met regularly with assigned PIs and supervisor to review updates.
Assists in coordinating effort certification approvals across departments.
Reviews expenses for compliance with sponsor and grant guidelines.
Serves as backup support across the team to ensure deadlines are met.
Performs other duties as assigned.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities, as necessary.
CORE QUALIFICATIONS
Bachelor’s degree in relevant field.
Minimum 3 years of relevant experience.
Skill in completing assignments accurately and with diligence.
Ability to analyze, organize and prioritize work under pressure while meeting deadlines.
Ability to process and manage confidential information with discretion.
Ability to work evenings, nights, and weekends, as necessary.
Commitment to the University’s core values.
Ability to work independently and/or in a collaborative environment.
Any relevant education, certifications and/or work experience may be considered.
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
Job Status:
Full time
Employee Type:
Staff
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here (https://www.myworkday.com/umiami/d/task/1422$7248.htmld) to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet (https://my.it.miami.edu/wda/erpsec/tipsheets/ER_eRecruiting_ApplyforaJob.pdf) .
The University of Miami/UHealth Department of Public Health has an exciting opportunity for a full-time Sr. Sponsored Programs Specialist
The senior sponsored programs specialist coordinates administrative and financial functions for the assigned department. This position also oversees junior staff and takes on the review of more complex grant activities in order to ensure departmental compliance with applicable guidelines, rules, and regulations.
CORE JOB FUNCTIONS
Provides technical assistance and guidance to faculty and administrators in the development and preparation of funding proposals.
Responds to general inquiries regarding sponsored program policies and procedures.
Reviews grant applications to ensure accuracy.
Accesses applicable database(s) to verify regulatory compliance approvals before establishing the project account.
Maintains the internal proposal documents and electronic records for assigned portfolio.
Processes and disseminate various non-financial post-award actions such as award notifications, amendments, and related documents.
Assists in the coordination of the project closeout.
Coordinates with faculty on possible need for budget revisions to be consistent with award amount as received.
Reviews award terms and conditions and discusses flagged items with faculty.
Oversee all audits and bank reconciliations of petty cash accounts.
Monitors sponsored programs subcontracting activity and submits to accounts payable all received and endorsed invoices and tracks timely payments for assigned portfolio.
Adheres to University and unit-level policies and procedures and safeguards University assets.
Department Specific Functions
Assists with grant submissions following FOA/agency guidelines and University of Miami policies.
Supports post-award activities, including reconciliations, contracts, and effort certifications.
Assists review departmental accounts to ensure accuracy and alignment with grant reports.
Assists with post-award account management, including preparation of monthly financial reports with expenditure tracking, cost analysis, and projections.
Assists with payroll distribution and effort allocation; met regularly with assigned PIs and supervisor to review updates.
Assists in coordinating effort certification approvals across departments.
Reviews expenses for compliance with sponsor and grant guidelines.
Serves as backup support across the team to ensure deadlines are met.
Performs other duties as assigned.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities, as necessary.
CORE QUALIFICATIONS
Bachelor’s degree in relevant field.
Minimum 3 years of relevant experience.
Skill in completing assignments accurately and with diligence.
Ability to analyze, organize and prioritize work under pressure while meeting deadlines.
Ability to process and manage confidential information with discretion.
Ability to work evenings, nights, and weekends, as necessary.
Commitment to the University’s core values.
Ability to work independently and/or in a collaborative environment.
Any relevant education, certifications and/or work experience may be considered.
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
Job Status:
Full time
Employee Type:
Staff