Real Estate Coordinator-CWS at Leap Brands New Jersey
Itlearn360, Trenton, NJ, United States
Real Estate Coordinator-CWS job at Leap Brands. New Jersey.
Position Overview We are seeking a detail-oriented Commercial Real Estate Coordinator to support our commercial real estate team in managing complex transactions from initial listing through closing. The ideal candidate will have hands-on experience in real estate coordination and a strong understanding of commercial property transactions. This role is critical to ensuring smooth deal flow and exceptional client service.
Key Responsibilities Transaction Coordination & Management
Coordinate all aspects of commercial real estate transactions including sales, leases, and investment properties
Manage contract preparation, review, and execution for purchase agreements, lease agreements, and related documents
Track and monitor critical deadlines including due diligence periods, financing contingencies, and closing dates
Ensure compliance with all federal, state, and local regulations affecting commercial real estate transactions
Coordinate with attorneys, lenders, inspectors, appraisers, and other third-party professionals
Prepare and maintain transaction timelines and checklists to ensure nothing falls through the cracks
Client Communication & Scheduling
Serve as primary point of contact for clients, prospects, and professional partners throughout transaction process
Schedule and coordinate property showings, inspections, appraisals, and closing meetings
Maintain regular communication with all parties to provide transaction updates and address concerns
Prepare client presentations and marketing materials as needed
Handle incoming calls and emails with professionalism and urgency
Document Management & Administration
Prepare, review, and file all transaction-related documents including contracts, disclosures, financial statements, and closing documents
Maintain organized digital and physical filing systems for all client and property records
Ensure accuracy and completeness of all documentation prior to submission
Assist in preparation of offering memorandums, property flyers, and marketing packages
Coordinate document execution and collection of signatures from all parties
Database & Technology Management
Maintain and update CRM systems with current client information, property details, and transaction status
Input and manage commercial property listings in MLS and other commercial real estate databases
Generate reports and analysis using real estate software and databases
Ensure data accuracy across all platforms and systems
Assist with technology troubleshooting and system updates
Market Research & Support
Conduct market research and compile comparable sales and lease data
Assist in property valuations and financial analysis
Maintain knowledge of local market conditions, zoning regulations, and development trends
Support due diligence efforts including document review and information gathering
Required Qualifications Experience Requirements
Minimum 2-3 years of real estate coordination experience required
Proven experience with transaction coordination from contract to closing
Experience managing multiple concurrent transactions and deadlines
Background in commercial real estate preferred, but strong residential experience will be considered
Demonstrated experience with document preparation and review
Experience coordinating with multiple parties including agents, attorneys, lenders, and clients
Technical Skills
Proficiency with CRM systems (Salesforce, HubSpot, or similar preferred)
Experience with MLS systems and commercial real estate databases (LoopNet, CoStar preferred)
Advanced Microsoft Office Suite skills (Word, Excel, PowerPoint, Outlook)
Experience with document management systems and electronic signature platforms
Familiarity with real estate transaction management software (Dotloop, DocuSign, etc.)
Core Competencies
Strong written and verbal communication skills
Exceptional attention to detail and accuracy
Excellent organizational and time management abilities
Ability to prioritize multiple tasks and meet tight deadlines
Professional demeanor when interacting with high-level clients and partners
Problem-solving skills and ability to work independently
Strong customer service orientation
Preferred Qualifications
Real Estate License (or willingness to obtain within 6 months)
Bachelor's degree in Business, Real Estate, or related field
Experience with commercial lease negotiations and analysis
Knowledge of zoning laws, environmental regulations, and commercial development processes
Bilingual capabilities (Spanish preferred)
Previous experience in a fast-paced, deadline-driven environment
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Position Overview We are seeking a detail-oriented Commercial Real Estate Coordinator to support our commercial real estate team in managing complex transactions from initial listing through closing. The ideal candidate will have hands-on experience in real estate coordination and a strong understanding of commercial property transactions. This role is critical to ensuring smooth deal flow and exceptional client service.
Key Responsibilities Transaction Coordination & Management
Coordinate all aspects of commercial real estate transactions including sales, leases, and investment properties
Manage contract preparation, review, and execution for purchase agreements, lease agreements, and related documents
Track and monitor critical deadlines including due diligence periods, financing contingencies, and closing dates
Ensure compliance with all federal, state, and local regulations affecting commercial real estate transactions
Coordinate with attorneys, lenders, inspectors, appraisers, and other third-party professionals
Prepare and maintain transaction timelines and checklists to ensure nothing falls through the cracks
Client Communication & Scheduling
Serve as primary point of contact for clients, prospects, and professional partners throughout transaction process
Schedule and coordinate property showings, inspections, appraisals, and closing meetings
Maintain regular communication with all parties to provide transaction updates and address concerns
Prepare client presentations and marketing materials as needed
Handle incoming calls and emails with professionalism and urgency
Document Management & Administration
Prepare, review, and file all transaction-related documents including contracts, disclosures, financial statements, and closing documents
Maintain organized digital and physical filing systems for all client and property records
Ensure accuracy and completeness of all documentation prior to submission
Assist in preparation of offering memorandums, property flyers, and marketing packages
Coordinate document execution and collection of signatures from all parties
Database & Technology Management
Maintain and update CRM systems with current client information, property details, and transaction status
Input and manage commercial property listings in MLS and other commercial real estate databases
Generate reports and analysis using real estate software and databases
Ensure data accuracy across all platforms and systems
Assist with technology troubleshooting and system updates
Market Research & Support
Conduct market research and compile comparable sales and lease data
Assist in property valuations and financial analysis
Maintain knowledge of local market conditions, zoning regulations, and development trends
Support due diligence efforts including document review and information gathering
Required Qualifications Experience Requirements
Minimum 2-3 years of real estate coordination experience required
Proven experience with transaction coordination from contract to closing
Experience managing multiple concurrent transactions and deadlines
Background in commercial real estate preferred, but strong residential experience will be considered
Demonstrated experience with document preparation and review
Experience coordinating with multiple parties including agents, attorneys, lenders, and clients
Technical Skills
Proficiency with CRM systems (Salesforce, HubSpot, or similar preferred)
Experience with MLS systems and commercial real estate databases (LoopNet, CoStar preferred)
Advanced Microsoft Office Suite skills (Word, Excel, PowerPoint, Outlook)
Experience with document management systems and electronic signature platforms
Familiarity with real estate transaction management software (Dotloop, DocuSign, etc.)
Core Competencies
Strong written and verbal communication skills
Exceptional attention to detail and accuracy
Excellent organizational and time management abilities
Ability to prioritize multiple tasks and meet tight deadlines
Professional demeanor when interacting with high-level clients and partners
Problem-solving skills and ability to work independently
Strong customer service orientation
Preferred Qualifications
Real Estate License (or willingness to obtain within 6 months)
Bachelor's degree in Business, Real Estate, or related field
Experience with commercial lease negotiations and analysis
Knowledge of zoning laws, environmental regulations, and commercial development processes
Bilingual capabilities (Spanish preferred)
Previous experience in a fast-paced, deadline-driven environment
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