Community Events Coordinator
City of Cedar Park, Cedar Park, TX, United States
About Cedar Park
The City of Cedar Park is a vibrant suburb of over 83,000 residents, located 17 miles northwest of downtown Austin and recognized for its quality of life in the fast‑growth dynamic Central Texas region. Cedar Park is the fourth largest city in the Austin metropolitan area, shares a border with Austin, and is ideally situated for corporate headquarters with a growing number of high‑tech and major manufacturing employers. With deep roots as a small community and the ability to retain a hometown feel, it is known for its outstanding schools, a pro‑business climate and a relaxed family environment. Named one of the Best Suburbs for Growing Families and Best Small City in America in 2020, Cedar Park offers all the benefits of life in an emerging first‑ring suburb in a region known for its high‑tech, innovation and live music, with desirable neighborhoods, an entrepreneurial business environment, and an effective, well‑managed city government.
Vision We image the City of Cedar Park as a family‑oriented community, one of compassion, integrity, diversity and many faiths. We are an attractive destination, a leader in business development and committed to an exceptional quality of life for all.
The Position The Community Events Coordinator leads the planning and execution of citywide events and recreational programs that support community engagement and quality of life. This position manages event operations, budgets, and partnerships to ensure efficient, high‑impact service delivery. Reporting to the Recreation Manager, the role supports departmental objectives and broader city operations through strategic coordination and program oversight.
Job Responsibilities
Plans, directs and coordinates community events and recreational activities for all age groups across departmental facilities, including recreation centers, parks, and trails;
Oversees all customer service functions related to events, including registrations, surveys, and communications;
Evaluates event performance and provides recommendations for continuous improvement;
Develops, implements, and updates departmental policies and procedures to enhance operational effectiveness;
Creates and manages sponsorship packages to support and expand event offerings;
Collaborates with internal divisions to produce marketing and promotional materials, including brochures, newsletters, website content and flyers;
Prepares and manages event budgets, including expense and revenue projections;
Prepares reports, including purchasing and monthly productivity reports and others as requested;
Monitors and analyzes trends in events and implements changes to event plans to ensure excellent experiences for all;
Communicates event requirements to internal staff and external vendors, including security, catering and technical services;
Manages special‑use permit requests for park events by outside organizations;
Assists with the coordination and administration of the pavilion reservation program;
Recruits, trains, schedules, and supervises part‑time recreation staff;
Coordinates and conducts special projects and programs as assigned;
Performs other related duties as may be assigned.
Acceptable Experience, Training, Certifications and Licenses
Bachelor’s Degree in Parks and Recreation Administration, Event Management or a closely related field, plus
At least three (3) years of progressively responsible experience in the supervision, operation and management of events and facilities, or
Any equivalent combination of experience and training which provides the required knowledge, skills and abilities.
Knowledge, Skills & Abilities (KSA)
Knowledge of event planning, recreation programming, budgeting, and applicable regulations;
Skill in project coordination, communication and relationship‑building with staff, vendors and the public;
Skill in analyzing data and supervising part‑time staff;
Ability to manage multiple priorities, solve problems and exercise sound judgment in fast‑paced settings;
Ability to interpret policies and work flexible hours, including evenings and weekends.
Work Conditions Physical Demand
Frequent standing, walking and light setup/tear‑down of event equipment;
Occasional lifting up to 30–50 pounds;
Use of standard office equipment and local travel between sites.
Environmental Demand
Indoor and outdoor work in varying weather conditions;
Exposure to moderate noise during events.
Benefits The City of Cedar Park provides a number of opportunities for all regular full‑time employees to participate in group medical, dental, life insurance and long‑term disability programs. Retirement options are provided by the Texas Municipal Retirement System (TMRS). Other programs such as paid vacation time, deferred compensation and educational assistance are also offered.
Click here to view our benefits.
#J-18808-Ljbffr
Vision We image the City of Cedar Park as a family‑oriented community, one of compassion, integrity, diversity and many faiths. We are an attractive destination, a leader in business development and committed to an exceptional quality of life for all.
The Position The Community Events Coordinator leads the planning and execution of citywide events and recreational programs that support community engagement and quality of life. This position manages event operations, budgets, and partnerships to ensure efficient, high‑impact service delivery. Reporting to the Recreation Manager, the role supports departmental objectives and broader city operations through strategic coordination and program oversight.
Job Responsibilities
Plans, directs and coordinates community events and recreational activities for all age groups across departmental facilities, including recreation centers, parks, and trails;
Oversees all customer service functions related to events, including registrations, surveys, and communications;
Evaluates event performance and provides recommendations for continuous improvement;
Develops, implements, and updates departmental policies and procedures to enhance operational effectiveness;
Creates and manages sponsorship packages to support and expand event offerings;
Collaborates with internal divisions to produce marketing and promotional materials, including brochures, newsletters, website content and flyers;
Prepares and manages event budgets, including expense and revenue projections;
Prepares reports, including purchasing and monthly productivity reports and others as requested;
Monitors and analyzes trends in events and implements changes to event plans to ensure excellent experiences for all;
Communicates event requirements to internal staff and external vendors, including security, catering and technical services;
Manages special‑use permit requests for park events by outside organizations;
Assists with the coordination and administration of the pavilion reservation program;
Recruits, trains, schedules, and supervises part‑time recreation staff;
Coordinates and conducts special projects and programs as assigned;
Performs other related duties as may be assigned.
Acceptable Experience, Training, Certifications and Licenses
Bachelor’s Degree in Parks and Recreation Administration, Event Management or a closely related field, plus
At least three (3) years of progressively responsible experience in the supervision, operation and management of events and facilities, or
Any equivalent combination of experience and training which provides the required knowledge, skills and abilities.
Knowledge, Skills & Abilities (KSA)
Knowledge of event planning, recreation programming, budgeting, and applicable regulations;
Skill in project coordination, communication and relationship‑building with staff, vendors and the public;
Skill in analyzing data and supervising part‑time staff;
Ability to manage multiple priorities, solve problems and exercise sound judgment in fast‑paced settings;
Ability to interpret policies and work flexible hours, including evenings and weekends.
Work Conditions Physical Demand
Frequent standing, walking and light setup/tear‑down of event equipment;
Occasional lifting up to 30–50 pounds;
Use of standard office equipment and local travel between sites.
Environmental Demand
Indoor and outdoor work in varying weather conditions;
Exposure to moderate noise during events.
Benefits The City of Cedar Park provides a number of opportunities for all regular full‑time employees to participate in group medical, dental, life insurance and long‑term disability programs. Retirement options are provided by the Texas Municipal Retirement System (TMRS). Other programs such as paid vacation time, deferred compensation and educational assistance are also offered.
Click here to view our benefits.
#J-18808-Ljbffr