Transaction Coordinator
Da Silva Team, Newark, NJ, United States
The Da Silva Team is one of the fastest-growing real estate teams serving the Greater Newark, NJ market. We specialize in delivering a high-level client experience while operating with strong systems, accountability, and a team-first culture.
Our mission is simple:
provide exceptional service and create real opportunities through real estate.
Position Overview We are looking for a
highly organized, detail-driven Transaction Coordinator
who thrives in a fast-paced environment and takes ownership of the contract-to-close process.
This role is critical to the success of our operations. You will be the
central hub of communication and execution —ensuring every deal moves smoothly, deadlines are met, and clients have a seamless experience.
This is not an entry-level admin role—we are looking for someone who can
think, problem-solve, and take initiative .
Key Responsibilities Transaction Management
Manage all transactions from
contract to close
with speed, accuracy, and accountability
Create and maintain timelines to ensure all key deadlines are met
Proactively identify and resolve issues before they impact closing
Coordination & Communication
Serve as the primary point of contact between
clients, agents, attorneys, lenders, and vendors
Coordinate:
Certificate of Occupancy (CO)
Fire inspections
City inspections
Appraisals
Mortgage milestones
Closing logistics
Provide consistent updates to all parties throughout the transaction
Documentation & Compliance
Review contracts, addendums, and disclosures for accuracy and completeness
Ensure all required documents are collected, signed, and properly filed
Maintain clean, organized, and up-to-date transaction files
Client Experience
Deliver a
5-star experience
to every client
Act as a calm, professional guide throughout the transaction
Ensure no client ever feels out of the loop
What Success Looks Like in This Role
Files are
on time, organized, and fully compliant
Transactions close
without unnecessary delays or surprises
Agents trust you completely to handle the backend
Clients consistently have a
smooth, professional experience
Qualifications Required
1–2+ years of experience in real estate transaction coordination or similar role
Strong organizational and time management skills
Excellent communication (written & verbal)
Ability to manage multiple transactions at once without dropping details
High level of accountability and ownership
Preferred
Experience with
Follow Up Boss (FUB)
and/or
Open To Close (OTC)
Familiarity with New Jersey real estate processes (COs, inspections, attorneys, etc.)
Experience working in a
high-volume real estate environment
#J-18808-Ljbffr
Our mission is simple:
provide exceptional service and create real opportunities through real estate.
Position Overview We are looking for a
highly organized, detail-driven Transaction Coordinator
who thrives in a fast-paced environment and takes ownership of the contract-to-close process.
This role is critical to the success of our operations. You will be the
central hub of communication and execution —ensuring every deal moves smoothly, deadlines are met, and clients have a seamless experience.
This is not an entry-level admin role—we are looking for someone who can
think, problem-solve, and take initiative .
Key Responsibilities Transaction Management
Manage all transactions from
contract to close
with speed, accuracy, and accountability
Create and maintain timelines to ensure all key deadlines are met
Proactively identify and resolve issues before they impact closing
Coordination & Communication
Serve as the primary point of contact between
clients, agents, attorneys, lenders, and vendors
Coordinate:
Certificate of Occupancy (CO)
Fire inspections
City inspections
Appraisals
Mortgage milestones
Closing logistics
Provide consistent updates to all parties throughout the transaction
Documentation & Compliance
Review contracts, addendums, and disclosures for accuracy and completeness
Ensure all required documents are collected, signed, and properly filed
Maintain clean, organized, and up-to-date transaction files
Client Experience
Deliver a
5-star experience
to every client
Act as a calm, professional guide throughout the transaction
Ensure no client ever feels out of the loop
What Success Looks Like in This Role
Files are
on time, organized, and fully compliant
Transactions close
without unnecessary delays or surprises
Agents trust you completely to handle the backend
Clients consistently have a
smooth, professional experience
Qualifications Required
1–2+ years of experience in real estate transaction coordination or similar role
Strong organizational and time management skills
Excellent communication (written & verbal)
Ability to manage multiple transactions at once without dropping details
High level of accountability and ownership
Preferred
Experience with
Follow Up Boss (FUB)
and/or
Open To Close (OTC)
Familiarity with New Jersey real estate processes (COs, inspections, attorneys, etc.)
Experience working in a
high-volume real estate environment
#J-18808-Ljbffr