Human Resources Specialist (0077177)
University of Hawaii System, Honolulu, HI, United States
Title: Human Resources Specialist
Position Number: 0077177
Hiring Unit: C OF NAT SCI, NAT SCI DEANS OFF, NAT SCI DEANS OFF
Location: UH at Manoa
Date Posted: March 23, 2026
Closing Date: April 6, 2026
Band: B
Salary: salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Permanent
Duties and Responsibilities
Responsible for administering and keeping abreast of laws, state and University policies and procedures as it relates to human resources and understanding and interpreting collective bargaining agreements. Provides HR technical advice, assistance and recommended actions to employees.
Participates in the formulation of College of Natural Sciences internal policies and procedures and ensures all internal policies and procedures conform to all federal, state and University policies and procedures, rules and regulations and collective bargaining agreements.
Advise/provide guidance in the development of position descriptions, including conducting classification and compensation studies and comparison to maintain uniformity, equity and consistency of staffing.
Reviews, analyzes, evaluates and processes all position descriptions based on specifications of established position classifications and certifies compliance with policies, procedures, collective bargaining agreements, etc.
Plans, initiates and supervises recruitment and selection of vacant positions including providing guidance on recruitment efforts, reviewing vacancy announcements for compliance, content, accuracy and proper formats, conducting EEO/AA committee orientations and briefing sessions and providing guidance on hire actions.
Facilitates the processing of new hire, termination and other job data and pay actions. Reviews, audits and executes HR documentation and transactions for accuracy and compliance with applicable collective bargaining provisions, federal and state laws, and University policies and procedures.
Responsible for employee relations and benefits administration for all employees within the College. Includes conducting new hire orientations and off-boarding tasks to ensure proper enrollment, changes and terminations of benefits are executed.
Handles unemployment insurance claims and follow-ups which include preparing timely submission of responses and appeals.
Plans, develops, implements and conducts various training activities for professional and clerical personnel and directs staff members to educational training and programs in order to promote professional growth.
Implements and facilitates the Employee Performance Appraisal System and the Online Performance Evaluation System with all supervisors and employees.
Plans, initiates and conducts internal investigations upon receipt of a complaint. Resolves conflicts by coordinating work with departmental heads as it relates to progressive disciplinary actions, grievances and other problematic areas.
Oversees the maintenance and updating of all personnel folders and records, both active and inactive.
Maintains and updates organizational charts and functional statement in accordance with established procedures, including tracking and all actions affecting changes to these charts.
Prepares various reports, manuals, correspondences and other informational materials.
Other duties as assigned.
Minimum Qualifications
Possession of a baccalaureate degree in human resources, business administration, education or related field and 3 years of progressively responsible professional experience with responsibilities for human resources, business administration, or related field; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Considerable working knowledge of principles, practices and techniques in the field of human resources or business administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with human resources or business administration.
Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
Demonstrated ability to establish and maintain effective working relationships within internal and external organizations, groups, team leaders and members, and individuals.
Demonstrated ability to operate a personal computer and apply word processing software.
For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
Demonstrated ability to work in a fast-paced work environment with changing deadlines
Demonstrated ability to work with a diverse team of internal and external stakeholders.
Desirable Qualifications
Working knowledge of administrative policies and procedures typical of an institution of higher education.
Working knowledge of the University of Hawaii's organizational structure, policies and procedures.
Working Knowledge of collective bargaining agreements.
Working knowledge of UH PeopleSoft and other electronic systems.
To Apply Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following:
Resume;
Cover letter indicating interest in the position and how the minimum and desirable qualifications of the position are met;
The names and contact information (telephone number and email addresses) of at least three professional references;
Copies of educational transcripts with confidential data redacted. If requested transcripts are unobtainable by closing date, please indicate so where transcripts are required as an attachment. You will have a grace period of 7 days from the closing date (04/06/2026) to email copies of your transcripts to cnshr@hawaii.edu. Official transcripts will be required if selected to fill the position.
INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED. Note: If you have not applied for a position before using NeoGov, you will need to create an account.
Inquiries: Charles Luk, cluk@hawaii.edu
EEO, Clery Act, ADA
The University of Hawaiʻi is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaiʻi may be viewed at https://www.hawaii.edu/titleix/help/campus-security/ , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawaiʻi complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case‑by‑case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
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Position Number: 0077177
Hiring Unit: C OF NAT SCI, NAT SCI DEANS OFF, NAT SCI DEANS OFF
Location: UH at Manoa
Date Posted: March 23, 2026
Closing Date: April 6, 2026
Band: B
Salary: salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Permanent
Duties and Responsibilities
Responsible for administering and keeping abreast of laws, state and University policies and procedures as it relates to human resources and understanding and interpreting collective bargaining agreements. Provides HR technical advice, assistance and recommended actions to employees.
Participates in the formulation of College of Natural Sciences internal policies and procedures and ensures all internal policies and procedures conform to all federal, state and University policies and procedures, rules and regulations and collective bargaining agreements.
Advise/provide guidance in the development of position descriptions, including conducting classification and compensation studies and comparison to maintain uniformity, equity and consistency of staffing.
Reviews, analyzes, evaluates and processes all position descriptions based on specifications of established position classifications and certifies compliance with policies, procedures, collective bargaining agreements, etc.
Plans, initiates and supervises recruitment and selection of vacant positions including providing guidance on recruitment efforts, reviewing vacancy announcements for compliance, content, accuracy and proper formats, conducting EEO/AA committee orientations and briefing sessions and providing guidance on hire actions.
Facilitates the processing of new hire, termination and other job data and pay actions. Reviews, audits and executes HR documentation and transactions for accuracy and compliance with applicable collective bargaining provisions, federal and state laws, and University policies and procedures.
Responsible for employee relations and benefits administration for all employees within the College. Includes conducting new hire orientations and off-boarding tasks to ensure proper enrollment, changes and terminations of benefits are executed.
Handles unemployment insurance claims and follow-ups which include preparing timely submission of responses and appeals.
Plans, develops, implements and conducts various training activities for professional and clerical personnel and directs staff members to educational training and programs in order to promote professional growth.
Implements and facilitates the Employee Performance Appraisal System and the Online Performance Evaluation System with all supervisors and employees.
Plans, initiates and conducts internal investigations upon receipt of a complaint. Resolves conflicts by coordinating work with departmental heads as it relates to progressive disciplinary actions, grievances and other problematic areas.
Oversees the maintenance and updating of all personnel folders and records, both active and inactive.
Maintains and updates organizational charts and functional statement in accordance with established procedures, including tracking and all actions affecting changes to these charts.
Prepares various reports, manuals, correspondences and other informational materials.
Other duties as assigned.
Minimum Qualifications
Possession of a baccalaureate degree in human resources, business administration, education or related field and 3 years of progressively responsible professional experience with responsibilities for human resources, business administration, or related field; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Considerable working knowledge of principles, practices and techniques in the field of human resources or business administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with human resources or business administration.
Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
Demonstrated ability to establish and maintain effective working relationships within internal and external organizations, groups, team leaders and members, and individuals.
Demonstrated ability to operate a personal computer and apply word processing software.
For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
Demonstrated ability to work in a fast-paced work environment with changing deadlines
Demonstrated ability to work with a diverse team of internal and external stakeholders.
Desirable Qualifications
Working knowledge of administrative policies and procedures typical of an institution of higher education.
Working knowledge of the University of Hawaii's organizational structure, policies and procedures.
Working Knowledge of collective bargaining agreements.
Working knowledge of UH PeopleSoft and other electronic systems.
To Apply Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following:
Resume;
Cover letter indicating interest in the position and how the minimum and desirable qualifications of the position are met;
The names and contact information (telephone number and email addresses) of at least three professional references;
Copies of educational transcripts with confidential data redacted. If requested transcripts are unobtainable by closing date, please indicate so where transcripts are required as an attachment. You will have a grace period of 7 days from the closing date (04/06/2026) to email copies of your transcripts to cnshr@hawaii.edu. Official transcripts will be required if selected to fill the position.
INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED. Note: If you have not applied for a position before using NeoGov, you will need to create an account.
Inquiries: Charles Luk, cluk@hawaii.edu
EEO, Clery Act, ADA
The University of Hawaiʻi is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaiʻi may be viewed at https://www.hawaii.edu/titleix/help/campus-security/ , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawaiʻi complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case‑by‑case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
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