Human Resources Specialist (0081753)
University of Hawaii System, Honolulu, HI, United States
Title: Human Resources Specialist
Position Number: 0081753
Hiring Unit: VP for Administration, Office of Human Resources (ITS)
Location: Manoa Campus
Date Posted: March 24, 2026
Closing Date: April 09, 2026; 11:59 PM, HST
Salary: salary schedules and placement information
Additional Salary Info: Band A, minimum $4,458 per month
Band B, minimum $5,434 per month
Full Time/Part Time: Full-time
Temporary/Permanent: Permanent
Funding: General
Other Conditions: Position is excluded from collective bargaining. Multi-level recruitment at Band A and B.
Pay Band A
Duties and Responsibilities
(*Denotes Essential Functions) Assists with all areas of Human Resources Management which includes recruitment and selection, classification and compensation, employee benefits and labor relations involving application of standard UH policies and regulations and widely accepted methods and practices. Acts as the first point of contact for general HR inquiries. Answers basic questions regarding UH policies and refers complex labor relations or misconduct issues to senior HR leadership. Assists in the recruitment and selection process by preparing vacancy announcements, drafting offer letters, coordinating background checks, and new hire tasks for selectees. Meets with new employees, provides new hire and benefits orientation and ensures new hire forms are properly completed and processed. Arranges orientation meeting with appropriate collective bargaining unit representative. Prepares, reviews, and/or audits all personnel transactions to ensure proper compliance with University, State, and/or Federal policies and procedures. Generates and processes Personnel Notification Forms (PNFs) and casual/overload (Form 6). Ensures transactions are submitted to Payroll in a timely manner to meet all payroll deadlines. Advises employees on employee benefit programs, determines eligibility and calculates payment (as applicable), reviews, audits and processes forms (i.e. FMLA, leave share, TDB, Workers Compensation, etc.) in compliance with applicable policies, procedures, laws, collective bargaining agreements and/or practices within established deadlines. Assists with investigations for informal and formal complaints and grievances involving misconduct, performance problems, etc. Assist with reviewing and recommending appropriate APT classification, in-band, change-in-band, and above designated new hire rate (DNHR) actions. Serves as custodian of official personnel files to ensure all required employment documents, certifications, background checks are kept according to established policies, procedures, and retention schedules. Conducts training for staff in various areas of personnel including, but not limited to, recruitment process, classification, employee performance appraisals, leaves and fringe benefits. Monitors the online leave system. Verifies leave balances, audits edit/warning, forfeiture listings, and assists employees with corrections and troubleshooting leave issues. Assists in the preparation of monthly or annual personnel reports by pulling data from HR databases. Other duties as assigned Minimum Qualifications
Possession of a baccalaureate degree in business administration, human resources management or related field and 0 years of progressively responsible professional experience with responsibilities for N/A; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. Functional knowledge of principles, practices and techniques in the area of human resources administration demonstrated by knowledge, understanding and ability to apply concepts, terminology. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with human resources administration. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of human resources administration. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals. Demonstrated ability to operate a personal computer, apply word processing software, and spreadsheet software. Ability to multi-task to meet expected deadlines. Ability to exercise tact, diplomacy, good judgment in relations with others and communicate effectively in a variety of situations. Desirable Qualifications
Knowledge of UH personnel and administrative policies and procedures. Pay Band B
Duties and Responsibilities
(*Denotes Essential Functions) Independently performs complex assignments of limited scope in all areas of Human Resources management which includes recruitment and selection, classification and compensation, employee benefits and labor relations involving application of standard UH policies and regulations and widely accepted methods and practices. Assesses, analyzes and advises supervisors and managers on a variety of personnel actions regarding the hiring process, classification of positions, compensation adjustments, employee misconduct and job performance by interpreting appropriate policies, procedures, guidelines, and collective bargaining agreements. Coordinates the recruitment and selection processes with hiring managers, which includes but is not limited to preparing vacancy announcements, drafting offer letters, coordinating background checks, and new hire tasks for selectees. Meets with new employees, provides new hire and benefits orientation and ensures new hire forms are properly completed and processed. Arranges orientation meeting with appropriate collective bargaining unit representative. Prepares, reviews, and/or audits all personnel transactions to ensure proper compliance with University, State, and/or Federal policies and procedures. Generates and processes Personnel Notification Forms (PNFs) and casual/overload (Form 6). Ensures transactions are submitted to Payroll in a timely manner to meet all payroll deadlines. Advises employees on employee benefit programs, determines eligibility and calculates payment (as applicable), reviews, audits and processes forms (i.e. FMLA, leave share, Temporary Disability Benefits, Workers Compensation, etc.) in compliance with applicable policies, procedures, laws, collective bargaining agreements and/or practices within established deadlines. Conducts investigations for informal and formal complaints and grievances involving misconduct, performance problems, etc. and recommends appropriate action. Advises program administrators and administrative staff and interprets BOR policy to properly establish, redescribe, extend, or abolish positions for Administrative, Professional and Technical (APT) employees. Reviews and recommends appropriate APT classification, in-band, change-in-band, and salary requests above Designated New Hire Rate (DNHR). Serves as custodian of official personnel files to ensure all required employment documents, certifications, background checks are kept according to established policies, procedures, and retention schedules. Develops and updates personnel procedures to efficiently service Information Technology Services (ITS) as policies, procedures and guidelines change. Conducts training for staff in various areas of personnel including, but not limited to, recruitment process, classification of positions, employee performance appraisals, leaves and fringe benefits. Monitors the online leave system. Verifies leave balances, audits edit/warning/forfeiture listings and assists employees with corrections and troubleshooting leave issues. Assists in the preparation of personnel reports for reporting purposes, etc. Other duties as assigned Minimum Qualifications
Possession of a baccalaureate degree in business administration, human resources management or related field and 3 years of progressively responsible professional experience with responsibilities for human resources administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. Considerable working knowledge of principles, practices and techniques in the area of human resources administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with human resources administration, or related field. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals. Demonstrated ability to operate a personal computer, apply word processing software, and spreadsheet software. If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations. Demonstrated ability to multi-task to meet expected deadlines. Demonstrated ability to exercise tact, diplomacy, good judgment in relations with others and communicate effectively in a variety of situations. Desirable Qualifications
Demonstrated ability to address and resolve human resources issues of a sensitive and complex nature. Knowledge of UH personnel and administrative policies and procedures. To Apply
Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) resume, (2) cover letter indicating your preference at the Band A or Band B level, how the minimum and desirable qualifications of the position are met, (3) the names and contact information (telephone number and email addresses) of at least three professional references, and (4) copies of educational transcripts with CONFIDENTIAL DATA (ie. social security number, birth date, etc.) REDACTED. If requested transcripts are unobtainable by closing date, please indicate so where transcripts are required as an attachment. You will have a grace period of 7 days from closing date to email copies of your transcripts to systempo@hawaii.edu. Official transcripts will be required if selected to fill the position. INCOMPLETE APPLICATIONS MAY NOT BE CONSIDERED. Note: If you have not applied for a position before using NeoGov, you will need to create an account. Sierra Uchima-Pyun, 808-956-3169, systempo@hawaii.edu EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/. Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/.
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Duties and Responsibilities
(*Denotes Essential Functions) Assists with all areas of Human Resources Management which includes recruitment and selection, classification and compensation, employee benefits and labor relations involving application of standard UH policies and regulations and widely accepted methods and practices. Acts as the first point of contact for general HR inquiries. Answers basic questions regarding UH policies and refers complex labor relations or misconduct issues to senior HR leadership. Assists in the recruitment and selection process by preparing vacancy announcements, drafting offer letters, coordinating background checks, and new hire tasks for selectees. Meets with new employees, provides new hire and benefits orientation and ensures new hire forms are properly completed and processed. Arranges orientation meeting with appropriate collective bargaining unit representative. Prepares, reviews, and/or audits all personnel transactions to ensure proper compliance with University, State, and/or Federal policies and procedures. Generates and processes Personnel Notification Forms (PNFs) and casual/overload (Form 6). Ensures transactions are submitted to Payroll in a timely manner to meet all payroll deadlines. Advises employees on employee benefit programs, determines eligibility and calculates payment (as applicable), reviews, audits and processes forms (i.e. FMLA, leave share, TDB, Workers Compensation, etc.) in compliance with applicable policies, procedures, laws, collective bargaining agreements and/or practices within established deadlines. Assists with investigations for informal and formal complaints and grievances involving misconduct, performance problems, etc. Assist with reviewing and recommending appropriate APT classification, in-band, change-in-band, and above designated new hire rate (DNHR) actions. Serves as custodian of official personnel files to ensure all required employment documents, certifications, background checks are kept according to established policies, procedures, and retention schedules. Conducts training for staff in various areas of personnel including, but not limited to, recruitment process, classification, employee performance appraisals, leaves and fringe benefits. Monitors the online leave system. Verifies leave balances, audits edit/warning, forfeiture listings, and assists employees with corrections and troubleshooting leave issues. Assists in the preparation of monthly or annual personnel reports by pulling data from HR databases. Other duties as assigned Minimum Qualifications
Possession of a baccalaureate degree in business administration, human resources management or related field and 0 years of progressively responsible professional experience with responsibilities for N/A; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. Functional knowledge of principles, practices and techniques in the area of human resources administration demonstrated by knowledge, understanding and ability to apply concepts, terminology. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with human resources administration. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of human resources administration. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals. Demonstrated ability to operate a personal computer, apply word processing software, and spreadsheet software. Ability to multi-task to meet expected deadlines. Ability to exercise tact, diplomacy, good judgment in relations with others and communicate effectively in a variety of situations. Desirable Qualifications
Knowledge of UH personnel and administrative policies and procedures. Pay Band B
Duties and Responsibilities
(*Denotes Essential Functions) Independently performs complex assignments of limited scope in all areas of Human Resources management which includes recruitment and selection, classification and compensation, employee benefits and labor relations involving application of standard UH policies and regulations and widely accepted methods and practices. Assesses, analyzes and advises supervisors and managers on a variety of personnel actions regarding the hiring process, classification of positions, compensation adjustments, employee misconduct and job performance by interpreting appropriate policies, procedures, guidelines, and collective bargaining agreements. Coordinates the recruitment and selection processes with hiring managers, which includes but is not limited to preparing vacancy announcements, drafting offer letters, coordinating background checks, and new hire tasks for selectees. Meets with new employees, provides new hire and benefits orientation and ensures new hire forms are properly completed and processed. Arranges orientation meeting with appropriate collective bargaining unit representative. Prepares, reviews, and/or audits all personnel transactions to ensure proper compliance with University, State, and/or Federal policies and procedures. Generates and processes Personnel Notification Forms (PNFs) and casual/overload (Form 6). Ensures transactions are submitted to Payroll in a timely manner to meet all payroll deadlines. Advises employees on employee benefit programs, determines eligibility and calculates payment (as applicable), reviews, audits and processes forms (i.e. FMLA, leave share, Temporary Disability Benefits, Workers Compensation, etc.) in compliance with applicable policies, procedures, laws, collective bargaining agreements and/or practices within established deadlines. Conducts investigations for informal and formal complaints and grievances involving misconduct, performance problems, etc. and recommends appropriate action. Advises program administrators and administrative staff and interprets BOR policy to properly establish, redescribe, extend, or abolish positions for Administrative, Professional and Technical (APT) employees. Reviews and recommends appropriate APT classification, in-band, change-in-band, and salary requests above Designated New Hire Rate (DNHR). Serves as custodian of official personnel files to ensure all required employment documents, certifications, background checks are kept according to established policies, procedures, and retention schedules. Develops and updates personnel procedures to efficiently service Information Technology Services (ITS) as policies, procedures and guidelines change. Conducts training for staff in various areas of personnel including, but not limited to, recruitment process, classification of positions, employee performance appraisals, leaves and fringe benefits. Monitors the online leave system. Verifies leave balances, audits edit/warning/forfeiture listings and assists employees with corrections and troubleshooting leave issues. Assists in the preparation of personnel reports for reporting purposes, etc. Other duties as assigned Minimum Qualifications
Possession of a baccalaureate degree in business administration, human resources management or related field and 3 years of progressively responsible professional experience with responsibilities for human resources administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. Considerable working knowledge of principles, practices and techniques in the area of human resources administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with human resources administration, or related field. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals. Demonstrated ability to operate a personal computer, apply word processing software, and spreadsheet software. If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations. Demonstrated ability to multi-task to meet expected deadlines. Demonstrated ability to exercise tact, diplomacy, good judgment in relations with others and communicate effectively in a variety of situations. Desirable Qualifications
Demonstrated ability to address and resolve human resources issues of a sensitive and complex nature. Knowledge of UH personnel and administrative policies and procedures. To Apply
Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) resume, (2) cover letter indicating your preference at the Band A or Band B level, how the minimum and desirable qualifications of the position are met, (3) the names and contact information (telephone number and email addresses) of at least three professional references, and (4) copies of educational transcripts with CONFIDENTIAL DATA (ie. social security number, birth date, etc.) REDACTED. If requested transcripts are unobtainable by closing date, please indicate so where transcripts are required as an attachment. You will have a grace period of 7 days from closing date to email copies of your transcripts to systempo@hawaii.edu. Official transcripts will be required if selected to fill the position. INCOMPLETE APPLICATIONS MAY NOT BE CONSIDERED. Note: If you have not applied for a position before using NeoGov, you will need to create an account. Sierra Uchima-Pyun, 808-956-3169, systempo@hawaii.edu EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/. Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/.
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