AR Account Specialist New Mahwah, NJ
Chefman, Mahwah, NJ, United States
Chefman is seeking a detail-oriented and motivated AR Account Specialist to support day-to-day accounts receivable operations. This role owns accurate invoicing, account maintenance, payment reconciliation, and resolution of discrepancies that impact collections and cash flow. We are specifically looking for someone with hands‑on experience supporting Amazon accounts (Vendor Central or similar), who understands how Amazon billing, deductions, and dispute processes work. This role is ideal for someone who is proactive, detail-oriented, and comfortable operating in a fast‑paced, high‑volume environment.
This role is based in our Mahwah, NJ office.
Responsibilities
Generate and distribute accurate customer invoices in a timely manner
Monitor EDI invoicing platforms to ensure successful transmission of all invoices
Maintain and update customer account records, including balances, payment history, and account activity
Apply and reconcile incoming payments, including checks, wires, credit cards, and other remittances
Investigate and resolve payment discrepancies, short pays, deductions, and chargebacks, particularly within Amazon and other large retailer accounts
Manage and resolve Amazon‑related deductions, disputes, and portal activity in a timely manner
Proactively monitor aging reports and outstanding balances to drive timely collections and resolution
Review customer credit limits and payment status to determine appropriate sales order releases
Prepare accounts receivable reports, including aging, cash receipts, and other reporting for internal stakeholders
Communicate account issues, risks, or collection concerns to the Controller and accounting leadership
Qualifications
3 years of experience in accounts receivable or related accounting functions
Hands‑on experience working with Amazon accounts
(Vendor Central, deductions, disputes, chargebacks, etc.) and other high‑volume retailer accounts/vendor portals
Experience working with accounting ERP systems (NetSuite strongly preferred)
Proficiency in Microsoft Excel and financial reporting tools
Experience with HighRadius is a plus
Strong attention to detail with the ability to manage multiple priorities in a deadline‑driven environment
Analytical, resourceful, and persistent with a strong follow‑through mindset
Salary Range (commensurate with experience)
$65,000 - $75,000 USD
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This role is based in our Mahwah, NJ office.
Responsibilities
Generate and distribute accurate customer invoices in a timely manner
Monitor EDI invoicing platforms to ensure successful transmission of all invoices
Maintain and update customer account records, including balances, payment history, and account activity
Apply and reconcile incoming payments, including checks, wires, credit cards, and other remittances
Investigate and resolve payment discrepancies, short pays, deductions, and chargebacks, particularly within Amazon and other large retailer accounts
Manage and resolve Amazon‑related deductions, disputes, and portal activity in a timely manner
Proactively monitor aging reports and outstanding balances to drive timely collections and resolution
Review customer credit limits and payment status to determine appropriate sales order releases
Prepare accounts receivable reports, including aging, cash receipts, and other reporting for internal stakeholders
Communicate account issues, risks, or collection concerns to the Controller and accounting leadership
Qualifications
3 years of experience in accounts receivable or related accounting functions
Hands‑on experience working with Amazon accounts
(Vendor Central, deductions, disputes, chargebacks, etc.) and other high‑volume retailer accounts/vendor portals
Experience working with accounting ERP systems (NetSuite strongly preferred)
Proficiency in Microsoft Excel and financial reporting tools
Experience with HighRadius is a plus
Strong attention to detail with the ability to manage multiple priorities in a deadline‑driven environment
Analytical, resourceful, and persistent with a strong follow‑through mindset
Salary Range (commensurate with experience)
$65,000 - $75,000 USD
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