Director of Finance

Job Description

General Summary

The Director of Finance is responsible for all financial aspects of the organization and ensures internal efficiency, integrity of reporting, and the achievement of financial goals. The Director of Finance oversees the financial planning, budgeting, general ledger, procurement, investment, property and liability insurance requirements, payroll, risk management, and maintains compliance for legal and regulatory reporting.

Essential Job Functions

• Prepares and/or supervises preparation of financial analyses, reports and statements for the guidance of the Executive Director and National Finance Committee.
• Coordinates Oversees monthly close and taxes, including annual tax return preparation and financial statement audit by an external CPA firm.
• Plans and supervises production of the monthly and annual budget; conducts and/or coordinates research, analyses, audits, and forecasting.
• Conducts investment and cost containment analysis, creates alternative expense resolutions, and partners with the Executive Director and National Finance Committee for strategic planning.
• Develops internal control policies, guidelines, and procedures for budget administration, cash and credit management, and accounting. Reviews and confirms existing accounting practices are in compliance with GAAP.
• Institutes and maintains planning and control procedures and analyzes report variances. Supervises preparation of year-end audit for independent auditors, and monitors compliance with federal and state non-profit reporting requirements.
• Evaluates, recommends, and secures insurance coverage for protection against property losses and potential liabilities. Manages Fidelity Bond claims, interacting with bonding company, insurance broker, Departments, Units, and members as necessary to provide and/or collect information, process claims, etc.
• Executes/authorizes and controls cash disbursements in accordance with budget and fiscal policy practices. Monitors cash flow and reserve levels. Oversees bank balances, maintains banking relationships, works with financial advisors, and coordinates cash needs.
• Reconcile ALA and ALAF investment accounts. Monitors alternative investments and brings new alternative investment opportunities recommended by the investment advisors to the Finance Committee for their approval.
• Oversees net asset progressions for ALA and ALAF and provides to the auditors at year-end.
• Prepares Finance Committee Minutes. Assists with Risk and Compliance Minutes. Prepares internal documents needed by Finance Committee, Risk and Compliance Committee and NEC as requested.
• Meets individually with members of the Team to provide guidance and assistance as needed to meet tasks and deadlines.
• Performs group bi-weekly in-person meetings with the team to review status of month-end close deadlines and assist with removing obstacles affecting staff reaching deadlines.
• Meets weekly with the AEF Committee and works with Development to make sure timely and accurate payments are made to those receiving assistance.
• Verifies cash disbursements are in accordance with budget and fiscal policy practices, reviews bank activity, maintains banking relationships, and recommends cash transfers from/to investment funds which are then made by the investment advisors.
• Provides accounting advice and supports 501c3 foundation activities to include compliance for year-end audits, property taxes, and state charity registrations.
• Reviews contracts and develops policies pertaining to regulatory compliance.
• Leads, develops and motivates staff. Empowers team members to take responsibility and accountability. Oversees all finance, accounting and payroll functions.
• Provides statistical and financial reports to officers, other divisions, chairs and committees as needed. Makes recommendations and presents information as requested.
• Supervises the maintenance of the organization’s system of accounts, to include books and records on all transactions and assets.
• Acts as a Liaison to the National Finance Committee and assists the liaison to the Risk and Compliance Committee as needed.
• Performs all other duties as requested.

Knowledge, Skills and Abilities

• Thorough knowledge of administrative and business practices, accounting procedures, principles, techniques, laws, and regulations pertinent to ALA operations, knowledge of non-profit tax laws and guidelines, banking procedures, financial markets and forecasting, and fiscal administration.
• Demonstrated success in senior-level staff positions preferably in a nonprofit organization.
• Previous experience of final responsibility for financial data, reporting and audit coordination.
• Understanding and experience overseeing payroll, employee benefits and HRIS functions preferably experience with ADP Total Source.
• Creative problem solver and conceptual thinker that considers the relative costs and benefits of potential actions. Able to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to a problem.
• Excellent written and oral communication skills with the ability to present information to staff, vendors, clients, and the American Legion Auxiliary members.
• Must be able to work in a fast-paced environment with demonstrated ability to complete multiple competing tasks and demands.
• Must have a high sense of integrity and level of confidentiality.
• Proficiency in the use of personal computers and a variety of software applications in word processing, spreadsheets, database and presentation software (e.g. Microsoft products) in a networked environment.
• A strong personal commitment for veterans and military families. Understanding of ALA mission, policies and procedures and ability to apply to relevant situations.
• Ability to participate in meetings as required, including some weekends; travel to out-of-state meetings such as National Convention and/or meetings in Washington, D.C.; may be required to be gone as long as 14 days at a time.

Education and Experience

• Bachelor's degree in accounting, finance, business administration with an emphasis in accounting or related field.
• At least 8 years of overall professional experience with preferably 3 years of broad financial and/or operations management experience within a non-profit environment.
• Master’s Degree preferred.
• CPA designation is required.

Company Description

Over the years, The American Legion Family has influenced considerable social change in America, won hundreds of benefits for veterans, helped military families through transition, and produced many important programs for our country’s youth. Today, ALA members across the country are helping military families cope with the effects of multiple deployments. The toll on our all-volunteer force and their families has been enormous. The Auxiliary’s efforts are focused in three primary areas:

• Veterans/Military Support & Advocacy
• Family Support
• Youth Development

American Legion Auxiliary is always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this applicant friendly, online job application!

American Legion Auxiliary is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, age, national origin, ancestry, citizenship, disability, or veteran status.

Benefits

Competitive benefit and compensation package includes:

• Competitive Base Salary with Annual Increases
• Flexible work option with start/end times and hybrid schedule
• Generous Paid Time Off and Volunteer Time Off
• 15 Paid Days Off for Holidays
• Medical coverage with multiple plan options, with FSA or HSA
• Dental and Vision coverage
• Wellness Support with EAP services
• Employer paid Short Term and Long Term Disability Coverage
• Employer paid Basic Life and AD&D Coverage
• Additional ancillary insurance available for election
• 401K Retirement with 100% match up to 3%. Pre‑tax and Roth Deferral Accounts
• Financial Planning Resources and other Employee Discount Services
• Cell Phone Reimbursement based upon eligibility
• Professional Development
• Onsite Parking
• Direct Deposit

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