Sales Administrator
Kelly, Chatsworth, CA, United States
Sales Administrator
We are seeking a highly detail-oriented and organized Sales Coordinator to support our Sales Management team within a fast-paced apparel wholesale environment. This role is integral to the effective execution of sales operations, ensuring accuracy, consistency, and timeliness across all stages of the order lifecycle. The Sales Coordinator will serve as a key operational partner, responsible for managing high volumes of complex data while maintaining strict attention to detail. This position requires a high level of accountability, strong organizational discipline, and the ability to coordinate effectively across multiple internal functions. Key Responsibilities
Accurately process and manage sales orders from initial entry through final fulfillment, ensuring all detailsincluding pricing, quantities, and delivery timelinesare correct and aligned with customer requirements Monitor and track orders throughout production, shipping, invoicing, and delivery to ensure timely and accurate execution Maintain, validate, and reconcile order data across internal systems, sales platforms, and customer documentation Serve as a primary point of coordination between Sales Management and cross-functional teams, including Production, Shipping, Finance, and Customer Service Prepare and distribute sales reports, order summaries, and forecasting data to support Sales leadership Identify and resolve discrepancies, inconsistencies, or potential risks in orders or timelines in a proactive and timely manner Maintain accurate and up-to-date records related to customer accounts, product styles, pricing agreements, and seasonal programs Support sales meetings, line reviews, and key account presentations by preparing accurate and organized materials Ensure adherence to internal procedures as well as customer-specific compliance requirements Coordinate the preparation and shipment of garment samples for customer presentations, photoshoots, and internal needs Qualifications
Demonstrated ability to manage large volumes of data with a high degree of accuracy and attention to detail Prior experience supporting sales teams within wholesale, apparel, or consumer goods industries Strong organizational and time management skills, with the ability to prioritize competing demands effectively Excellent written and verbal communication skills High level of accountability, reliability, and follow-through Proficiency in Microsoft Excel and experience with ERP or order management systems (e.g., NetSuite, SAP, or equivalent) Ability to perform effectively in a fast-paced, deadline-driven environment Preferred Qualifications
Experience in apparel or fashion wholesale environments Familiarity with seasonal sales cycles, production schedules, and delivery timelines Experience supporting senior sales leadership or managing key accounts Working knowledge of retail math Core Competencies
Meticulous attention to detail and commitment to accuracy Strong problem-solving skills with a proactive approach to issue resolution Collaborative mindset with the ability to work effectively across cross-functional teams Professional discretion in handling sensitive financial and operational information
We are seeking a highly detail-oriented and organized Sales Coordinator to support our Sales Management team within a fast-paced apparel wholesale environment. This role is integral to the effective execution of sales operations, ensuring accuracy, consistency, and timeliness across all stages of the order lifecycle. The Sales Coordinator will serve as a key operational partner, responsible for managing high volumes of complex data while maintaining strict attention to detail. This position requires a high level of accountability, strong organizational discipline, and the ability to coordinate effectively across multiple internal functions. Key Responsibilities
Accurately process and manage sales orders from initial entry through final fulfillment, ensuring all detailsincluding pricing, quantities, and delivery timelinesare correct and aligned with customer requirements Monitor and track orders throughout production, shipping, invoicing, and delivery to ensure timely and accurate execution Maintain, validate, and reconcile order data across internal systems, sales platforms, and customer documentation Serve as a primary point of coordination between Sales Management and cross-functional teams, including Production, Shipping, Finance, and Customer Service Prepare and distribute sales reports, order summaries, and forecasting data to support Sales leadership Identify and resolve discrepancies, inconsistencies, or potential risks in orders or timelines in a proactive and timely manner Maintain accurate and up-to-date records related to customer accounts, product styles, pricing agreements, and seasonal programs Support sales meetings, line reviews, and key account presentations by preparing accurate and organized materials Ensure adherence to internal procedures as well as customer-specific compliance requirements Coordinate the preparation and shipment of garment samples for customer presentations, photoshoots, and internal needs Qualifications
Demonstrated ability to manage large volumes of data with a high degree of accuracy and attention to detail Prior experience supporting sales teams within wholesale, apparel, or consumer goods industries Strong organizational and time management skills, with the ability to prioritize competing demands effectively Excellent written and verbal communication skills High level of accountability, reliability, and follow-through Proficiency in Microsoft Excel and experience with ERP or order management systems (e.g., NetSuite, SAP, or equivalent) Ability to perform effectively in a fast-paced, deadline-driven environment Preferred Qualifications
Experience in apparel or fashion wholesale environments Familiarity with seasonal sales cycles, production schedules, and delivery timelines Experience supporting senior sales leadership or managing key accounts Working knowledge of retail math Core Competencies
Meticulous attention to detail and commitment to accuracy Strong problem-solving skills with a proactive approach to issue resolution Collaborative mindset with the ability to work effectively across cross-functional teams Professional discretion in handling sensitive financial and operational information