Communications Coordinator

We are seeking a highly organized, proactive, and detail-oriented Operations & Communications Coordinator to support the smooth day-to-day functioning of our team, office, communications, and ongoing programming. This role bridges internal coordination, limited HR support, building operations, communications, and e-commerce—making it essential to the overall effectiveness and professionalism of our organization. The ideal candidate is a flexible problem-solver who can manage multiple priorities, collaborate across departments, and contribute positively to our mission-driven team culture at the Institute for Girls’ Development and Flourish Therapy + Wellness Center in Pasadena. The ideal candidate also enjoys the variety of responsibilities included in this part time position (12 – 20 hours per week) Classification: Part Time Hourly ($20 – 25 per hour) Key Responsibilities: Communications: Help draft and distribute weekly team emails and texts Coordinate with schools, organizations, and outside collaborators to schedule speaking engagements and trainings Assist with scheduling and managing team meetings, speakers, and trainers Update team calendars regularly Track webinar and training registrations, manage pre/post event communications, and respond to inquiries Support creation and distribution of tenant newsletter Serve as a liaison for schools and Regional Centers regarding contracts HR Activities: Monitor and manage the HR mailbox Forward applicants and questions to leadership; communicate with candidates throughout hiring process Schedule online and in-person interviews Send offer letters or declining emails as needed Office & Building Oversight: Coordinate logistics for room rentals and events (e.g., SGVPA), including signage and setup Liaise with building owners/vendors to resolve maintenance issues and keep team informed Maintain and oversee office equipment functionality and cleanliness Communicate regularly about building updates and needs Team Support: Assist with onboarding new team members (e.g., tech setup, HR paperwork, supplies) Organize periodic team lunches and support internal culture-building activities Help rearrange furniture and organize offices as needed Order and track group and office supplies Print and assemble manuals and program materials Assist billing department with administrative tasks Fulfill orders for the Stand Up! Speak Out!® curriculum Continuing Education: Coordinate with leadership on CE projects and necessary documentation Administrative & Organizational Tasks: Maintain and update internal documents and shared drive files Coordinate and schedule meetings; support file organization for projects Show office spaces to prospective tenants Onboard new tenants and manage communications for ongoing tenant needs Communicate building-related updates to tenants IT & E-Commerce Support: Coordinate with IT to troubleshoot issues related to website, WiFi, computers, and servers Website Projects & Online Store: Handle workshop, camp, and webinar registration processes Qualifications: Exceptional organizational, communication, and multitasking skills Strong interpersonal skills and a collaborative spirit Comfort working with a variety of digital platforms (Teams, e-commerce systems, etc.) Experience in administrative support, operations, or HR is a plus Tech-savvy and proactive in solving logistical challenges Ability to manage sensitive information with confidentiality and professionalism To apply: Provide a cover letter, explaining your interest in this position. In the subject line, please note your last name and specify your interest, i.e. Perez Operations & Communications Coordinator. #J-18808-Ljbffr