Education Event Specialist
Straumann Group, Andover, MA, United States
Position Summary
This position will be responsible for the strategic planning and execution of a wide range of events for Straumann Group North America and will be expected to create and drive cross-functional teams across departments to effectively meet or exceed expectations regarding content, theme, messaging, communications, logistics, staffing, and budget. This role is fast paced and requires a collaborative, agile and curious mindset. This position will report into the Sr Education Manager. This position is hybrid with 3 days in our Andover, MA corporate office. Job Responsibilities
Strong Event Management & Execution
Lead end-to-end event planning for mid-to large-scale national education events (50-250 participants), Congresses, Symposia (100-1,000 participants), while supporting select local programs as needed. Lead event project timelines, task assignments, and deliverables across internal teams and external partners. Develop event budgets, including forecasting, reconciliation and vendor negotiations to ensure cost-effectiveness. Oversee all event logistics, including registration platform and event webpage setup, venue selection, contract negotiation, AV setup, food & beverage arrangements, and speaker coordination, event budgets, and coordination of event materials. Maintain compliance with Continuing Education (CE) accreditation standards (AGD, ADA, etc.). Ensure programs align with organizational goals and KPIs by working cross-functionally with Sales, Marketing, and Education teams. Develop and implement marketing strategies, including email campaigns, social media promotions, website advertising, and direct attendee outreach in collaboration with the Sales team. Manage vendor and faculty relationships, ensuring top-tier speaker engagement and program quality. Lead event execution on the day of the event, troubleshooting in real time to ensure smooth operations. Support development of event support team on the day of the event. Travel over nights/weekends up to 20%.
Data, Reporting and Continuous Improvement
Conduct comprehensive post-event evaluations to assess attendee experience, ROI, and program effectiveness. Track event performance metrics, including attendance, engagement, budget reconciliation, and revenue recognition. Develop and present detailed reports on event success, key insights, and recommendations for improvement. Utilize CRM and event management platforms (SAP, Cvent, and MS Office) to maintain accurate event records and attendee data. Lead post event analysis learnings and recommendations for continuous improvement, and present insights to Education and Marketing leadership.
Leadership & Team Collaboration
Mentor and coach Education Planner team members, providing guidance on event execution and best practices. Collaborate with Sales, Marketing, and Senior Leadership to align event strategies with company goals. Serve as a key point of contact for internal and external stakeholders, ensuring seamless communication and execution. Proactively identify efficiency improvements and best practices in event planning and logistics. Take ownership of special projects as assigned by the Manager or Director.
Physical Attributes
May sit for extended periods of time. Utilize dexterity abilities to perform typing, operate a computer and other office equipment, to perform filing, and related job responsibilities and attention to detail competence. Moderate lifting (30 lbs and under). Work Environment
General office environment. Noise level in the work environment is usually moderate to loud. Minimum Qualifications
Bachelor’s degree in business administration, marketing, or related field Experience owning and executing 10+ large-scale events 5+ years of experience in meeting and event management within hotels or resorts, including event sales and tradeshow coordination Preferred Qualifications
Execution-Focused: Delivers accurate, timely, and detail-oriented event support. Collaborative: Works effectively with cross-functional teams, vendors, and attendees. Problem-Solver: Anticipates challenges and responds calmly and resourcefully. Customer-Centric Mindset: Prioritizes the needs of attendees, faculty, and stakeholders. Adaptability: Flexible and able to pivot plans as needed in fast-changing environments. Ability to work in a fast-paced team environment with multiple priorities CMP Preferred Salary: $78,000- $82,000/Annually. The final pay for this position will vary based on geographic location and candidate experience relative to what the company reasonably anticipates for this position. Whether you’re looking to build your career, improve your health, or brighten your SMILE, we offer generous benefits to help you achieve your goals. Very Competitive total compensation plans (some positions include discretionary bonus, or Performance Share Units). A 401(K) plan to help you plan for your future with an employer match Great health, dental and vision insurance packages to fit your needs to ensure you’re happy and healthy. Straumann contributes a healthy portion towards employees’ premium. Generous PTO allowance - plenty of time to recharge those batteries! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability. Employment Type:
Full Time Alternative Locations:
United States : Andover (MA) TravelPercentage:
0 - 20% Requisition ID:
20361
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This position will be responsible for the strategic planning and execution of a wide range of events for Straumann Group North America and will be expected to create and drive cross-functional teams across departments to effectively meet or exceed expectations regarding content, theme, messaging, communications, logistics, staffing, and budget. This role is fast paced and requires a collaborative, agile and curious mindset. This position will report into the Sr Education Manager. This position is hybrid with 3 days in our Andover, MA corporate office. Job Responsibilities
Strong Event Management & Execution
Lead end-to-end event planning for mid-to large-scale national education events (50-250 participants), Congresses, Symposia (100-1,000 participants), while supporting select local programs as needed. Lead event project timelines, task assignments, and deliverables across internal teams and external partners. Develop event budgets, including forecasting, reconciliation and vendor negotiations to ensure cost-effectiveness. Oversee all event logistics, including registration platform and event webpage setup, venue selection, contract negotiation, AV setup, food & beverage arrangements, and speaker coordination, event budgets, and coordination of event materials. Maintain compliance with Continuing Education (CE) accreditation standards (AGD, ADA, etc.). Ensure programs align with organizational goals and KPIs by working cross-functionally with Sales, Marketing, and Education teams. Develop and implement marketing strategies, including email campaigns, social media promotions, website advertising, and direct attendee outreach in collaboration with the Sales team. Manage vendor and faculty relationships, ensuring top-tier speaker engagement and program quality. Lead event execution on the day of the event, troubleshooting in real time to ensure smooth operations. Support development of event support team on the day of the event. Travel over nights/weekends up to 20%.
Data, Reporting and Continuous Improvement
Conduct comprehensive post-event evaluations to assess attendee experience, ROI, and program effectiveness. Track event performance metrics, including attendance, engagement, budget reconciliation, and revenue recognition. Develop and present detailed reports on event success, key insights, and recommendations for improvement. Utilize CRM and event management platforms (SAP, Cvent, and MS Office) to maintain accurate event records and attendee data. Lead post event analysis learnings and recommendations for continuous improvement, and present insights to Education and Marketing leadership.
Leadership & Team Collaboration
Mentor and coach Education Planner team members, providing guidance on event execution and best practices. Collaborate with Sales, Marketing, and Senior Leadership to align event strategies with company goals. Serve as a key point of contact for internal and external stakeholders, ensuring seamless communication and execution. Proactively identify efficiency improvements and best practices in event planning and logistics. Take ownership of special projects as assigned by the Manager or Director.
Physical Attributes
May sit for extended periods of time. Utilize dexterity abilities to perform typing, operate a computer and other office equipment, to perform filing, and related job responsibilities and attention to detail competence. Moderate lifting (30 lbs and under). Work Environment
General office environment. Noise level in the work environment is usually moderate to loud. Minimum Qualifications
Bachelor’s degree in business administration, marketing, or related field Experience owning and executing 10+ large-scale events 5+ years of experience in meeting and event management within hotels or resorts, including event sales and tradeshow coordination Preferred Qualifications
Execution-Focused: Delivers accurate, timely, and detail-oriented event support. Collaborative: Works effectively with cross-functional teams, vendors, and attendees. Problem-Solver: Anticipates challenges and responds calmly and resourcefully. Customer-Centric Mindset: Prioritizes the needs of attendees, faculty, and stakeholders. Adaptability: Flexible and able to pivot plans as needed in fast-changing environments. Ability to work in a fast-paced team environment with multiple priorities CMP Preferred Salary: $78,000- $82,000/Annually. The final pay for this position will vary based on geographic location and candidate experience relative to what the company reasonably anticipates for this position. Whether you’re looking to build your career, improve your health, or brighten your SMILE, we offer generous benefits to help you achieve your goals. Very Competitive total compensation plans (some positions include discretionary bonus, or Performance Share Units). A 401(K) plan to help you plan for your future with an employer match Great health, dental and vision insurance packages to fit your needs to ensure you’re happy and healthy. Straumann contributes a healthy portion towards employees’ premium. Generous PTO allowance - plenty of time to recharge those batteries! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability. Employment Type:
Full Time Alternative Locations:
United States : Andover (MA) TravelPercentage:
0 - 20% Requisition ID:
20361
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