Executive Assistant to the Athletic Director
University of Georgia, Athens, GA, United States
Posting Details
Posting Number: S14926P
Working Title: Executive Assistant to the Athletic Director
Department: Athletics-Director's Office
Posting Type: External
Retirement Plan: TRS
Employment Type: Employee
Benefits Eligibility: Benefits Eligible
Full/Part time: Full Time
Work Schedule: Ability to work nontraditional hours to include nights, weekends, and some holidays. Ability to travel. Ability to drive.
Posting Date: 03/26/2026
Closing Date: 04/03/2026
Proposed Starting Date: 05/01/2026
Location of Vacancy: Athens Area
About the University of Georgia Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
EEO Policy Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Position Summary This is a highly responsible position involving independent performance of administrative functions by directing the planning, organizing, and execution of the day-to-day operations of the Office of the J. Reid Parker Director of Athletics. Coordinate administrative matters and special projects that flow through the Athletic Director's office. This position supervises the individuals who provide administrative support for the Sr. Deputy Athletic Director and Deputy Athletic Director for Finance & Administration.
Minimum Qualifications High school diploma or equivalent and 2 years of related experience.
Knowledge, Skills, Abilities and/or Competencies
Excellent public relations and customer service skills.
Thorough knowledge of Microsoft Office Suite.
Ability to use internet search engines for a variety of purposes.
Ability to learn new software tools, as needed.
Excellent interpersonal and critical thinking skills.
Ability to forecast and plan accordingly.
Working knowledge of NCAA, SEC, and UGA policies, procedures, and systems.
Ability to read and write business correspondence and to communicate proficiently with individuals within and outside the University by telephone and email.
Ability to effectively respond to questions from a diverse constituency of stakeholders.
Ability to work independently and handle multiple tasks.
Physical Demands Sit at a desk for long periods of time; lift and/or move up to 20 pounds. Driving as needed to perform job duties.
Additional Responsibilities Driving is a responsibility of this position: Yes
This is a Position of Trust: Yes
This position has operation, access, or control of financial resources: Yes
This position requires a P-Card: No
Having a P-Card is an essential function of this position: No
Does this position have direct interaction or care of children under the age of 18 or direct patient care? No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)? No
Credit and P-Card Policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Administrative Support to the J. Reid Parker Director of Athletics
Direct, plan, organize, and execute the day-to-day operations of the J. Reid Parker Director of Athletics office.
Provide administrative support to multiple executive staff members to include scheduling and logistics of meetings, conferences, and events.
Screen and coordinate communications, draft correspondence for AD's signature, prioritize requests.
Manage the generic AD email account. Track and follow up on communications.
Responsible for coordination and prioritization of AD's calendar. Coordinate scheduling between the AD and various affiliates to include staff, current and prospective student-athletes, University leadership, athletic board members, external partners, etc.
Manage the scheduling of speaking engagements and interviews.
Ensure timely resolution of critical issues and other matters.
Handle confidential matters for the AD as requested.
Ensure the AD is appropriately supported for trips: arrange travel, prepare itineraries, prepare and organize all background materials in advance. Prepare travel reimbursements in a timely manner.
Manage requests for autographs and donated items as approved by the AD.
Serve as administrative liaison to various outside agencies.
Percentage of time: 45%
Office Administration
Oversee and manage day-to-day operations of the J. Reid Parker Director of Athletics office to include coordinating administrative matters and special projects that flow through the AD's office.
Maintain record keeping and filing systems including sensitive and confidential information.
Ensure information flow to and from the AD's office via all types of avenues (forums, correspondence, speeches, conferences, retreats, etc.).
Serve as a point of contact for AD on highly sensitive and complex issues, maintaining confidentiality.
Process expense reports and reimbursement requests.
Assist all sports units in organizing recruiting visits and meet the team meetings with the Athletic Director.
Manage information and paperwork related to University programs and initiatives.
Envision and propose new opportunities, particularly with respect to the AD's office.
Percentage of time: 20%
Event and Travel Management
Serve as the primary contact for Athletic Board of Directors and scheduling liaison for select committee meetings.
Assist in the coordination of travel arrangements for AD and University President for away football games and postseason season events. Coordinate AD ticket allotment, credentials, parking requests, etc. for football games.
Coordinate itineraries and travel arrangements for high-level position candidates.
Assist with the planning and execution of meetings and events coordinated by the AD's office such as Circle of Honor, coach spouses' luncheon, monthly head coaches' meetings, monthly senior staff meetings, other various special events, etc.
Percentage of time: 10%
Supervisory Responsibilities
Supervise full-time staff who offer administrative support for the Sr. Deputy Athletic Director and Deputy Athletic Director for Finance & Administration.
Provide guidance and training on administrative functions needed to perform successfully.
Percentage of time: 10%
Information Release and Communication Ensure pertinent information is released to the Athletic Board and Athletics staff in a timely manner, including but not limited to press releases, high profile position changes, congratulatory notices, etc.
Percentage of time: 5%
Backup Support Serve as backup for athletic-specific open records requests.
Percentage of time: 5%
Other Related Duties Other related duties as assigned by the Director of Athletics.
Percentage of time: 5%
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Working Title: Executive Assistant to the Athletic Director
Department: Athletics-Director's Office
Posting Type: External
Retirement Plan: TRS
Employment Type: Employee
Benefits Eligibility: Benefits Eligible
Full/Part time: Full Time
Work Schedule: Ability to work nontraditional hours to include nights, weekends, and some holidays. Ability to travel. Ability to drive.
Posting Date: 03/26/2026
Closing Date: 04/03/2026
Proposed Starting Date: 05/01/2026
Location of Vacancy: Athens Area
About the University of Georgia Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
EEO Policy Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Position Summary This is a highly responsible position involving independent performance of administrative functions by directing the planning, organizing, and execution of the day-to-day operations of the Office of the J. Reid Parker Director of Athletics. Coordinate administrative matters and special projects that flow through the Athletic Director's office. This position supervises the individuals who provide administrative support for the Sr. Deputy Athletic Director and Deputy Athletic Director for Finance & Administration.
Minimum Qualifications High school diploma or equivalent and 2 years of related experience.
Knowledge, Skills, Abilities and/or Competencies
Excellent public relations and customer service skills.
Thorough knowledge of Microsoft Office Suite.
Ability to use internet search engines for a variety of purposes.
Ability to learn new software tools, as needed.
Excellent interpersonal and critical thinking skills.
Ability to forecast and plan accordingly.
Working knowledge of NCAA, SEC, and UGA policies, procedures, and systems.
Ability to read and write business correspondence and to communicate proficiently with individuals within and outside the University by telephone and email.
Ability to effectively respond to questions from a diverse constituency of stakeholders.
Ability to work independently and handle multiple tasks.
Physical Demands Sit at a desk for long periods of time; lift and/or move up to 20 pounds. Driving as needed to perform job duties.
Additional Responsibilities Driving is a responsibility of this position: Yes
This is a Position of Trust: Yes
This position has operation, access, or control of financial resources: Yes
This position requires a P-Card: No
Having a P-Card is an essential function of this position: No
Does this position have direct interaction or care of children under the age of 18 or direct patient care? No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)? No
Credit and P-Card Policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Administrative Support to the J. Reid Parker Director of Athletics
Direct, plan, organize, and execute the day-to-day operations of the J. Reid Parker Director of Athletics office.
Provide administrative support to multiple executive staff members to include scheduling and logistics of meetings, conferences, and events.
Screen and coordinate communications, draft correspondence for AD's signature, prioritize requests.
Manage the generic AD email account. Track and follow up on communications.
Responsible for coordination and prioritization of AD's calendar. Coordinate scheduling between the AD and various affiliates to include staff, current and prospective student-athletes, University leadership, athletic board members, external partners, etc.
Manage the scheduling of speaking engagements and interviews.
Ensure timely resolution of critical issues and other matters.
Handle confidential matters for the AD as requested.
Ensure the AD is appropriately supported for trips: arrange travel, prepare itineraries, prepare and organize all background materials in advance. Prepare travel reimbursements in a timely manner.
Manage requests for autographs and donated items as approved by the AD.
Serve as administrative liaison to various outside agencies.
Percentage of time: 45%
Office Administration
Oversee and manage day-to-day operations of the J. Reid Parker Director of Athletics office to include coordinating administrative matters and special projects that flow through the AD's office.
Maintain record keeping and filing systems including sensitive and confidential information.
Ensure information flow to and from the AD's office via all types of avenues (forums, correspondence, speeches, conferences, retreats, etc.).
Serve as a point of contact for AD on highly sensitive and complex issues, maintaining confidentiality.
Process expense reports and reimbursement requests.
Assist all sports units in organizing recruiting visits and meet the team meetings with the Athletic Director.
Manage information and paperwork related to University programs and initiatives.
Envision and propose new opportunities, particularly with respect to the AD's office.
Percentage of time: 20%
Event and Travel Management
Serve as the primary contact for Athletic Board of Directors and scheduling liaison for select committee meetings.
Assist in the coordination of travel arrangements for AD and University President for away football games and postseason season events. Coordinate AD ticket allotment, credentials, parking requests, etc. for football games.
Coordinate itineraries and travel arrangements for high-level position candidates.
Assist with the planning and execution of meetings and events coordinated by the AD's office such as Circle of Honor, coach spouses' luncheon, monthly head coaches' meetings, monthly senior staff meetings, other various special events, etc.
Percentage of time: 10%
Supervisory Responsibilities
Supervise full-time staff who offer administrative support for the Sr. Deputy Athletic Director and Deputy Athletic Director for Finance & Administration.
Provide guidance and training on administrative functions needed to perform successfully.
Percentage of time: 10%
Information Release and Communication Ensure pertinent information is released to the Athletic Board and Athletics staff in a timely manner, including but not limited to press releases, high profile position changes, congratulatory notices, etc.
Percentage of time: 5%
Backup Support Serve as backup for athletic-specific open records requests.
Percentage of time: 5%
Other Related Duties Other related duties as assigned by the Director of Athletics.
Percentage of time: 5%
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