Administrative Specialist Senior
Commonwealth of Kentucky, Frankfort, KY, United States
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4/2/2026 (8:00 PM EDT)
26-01532
Administrative Specialist Senior
Pay Grade13
Salary
$39,284.88 - $58,927.20 Annually
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
Click here for more details on state employment.
Hiring Agency
Justice & Public Safety Cabinet | Department of Juvenile Justice
Location
1025 Capital Center Drive 3rd Floor Frankfort, KY 40601 USA
Description
The Kentucky Department of Juvenile Justice is a multi-faceted agency that serves juveniles of thecommonwealth. While striving to hold youth accountable for their actions, the department creates opportunitiesfor sentenced, committed, probated, or detained youth to develop social and career skills that will equip themfor re-entry into their communities as productive and responsible citizens.
The Kentucky Department of Juvenile Justice seeks to serve youth in the least restrictive, appropriateplacement possible. We aspire to be a premier team of professionals committed to providing life-changingservices resulting in the positive transformation of children, families, and communities.
For more information about the Department of Juvenile Justice please visit: https://djj.ky.gov/Pages/index.aspx
This is a highly responsible position in the Justice and Public Safety Cabinet. The employee is expected toperform all duties to the best of their ability, act in a responsible manner at all times, demonstrateleadership qualities, and treat all staff, youth, and persons with respect. This is a demanding position thatrequires maturity, reliability, and self-discipline. Career growth and advancement are encouraged throughtraining and mentoring opportunities.
Responsibilities include, but are not limited to, the following: Provides professional support to the division director of program services and the division director ofplacement services in the review, development, and implementation of Department of Juvenile Justice (DJJ)activities. Develops, implements, and maintains various complex projects regarding the activities of two divisions, including the branches contained therein. Interprets and applies rules, regulations, policies, and procedures to research and compile various reports. Prepares monthly and quarterly status reports. Drafts correspondence for review. Responds to inquiries from state agencies, the public, and families of youth. Serves as records custodian for division staff. Prepares personnel actions, provides technical assistance and recommendations, and maintains personnelfiles. Assists in the hiring process, including scheduling applicants for interviews, preparing packets, andmaintaining interview records. Conducts new employee orientation. Assists in evaluation preparation and maintains related files. Maintains time and attendance records on assigned staff, such as reviewing timesheets, entering data, auditing leavemaintenance, maintaining files, and reviewing edits. Updates and maintains manuals, files, databases, and logs as assigned. Arranges DJJ training for staff and maintains training files. Archives division files in accordance with the retention schedule and maintains all related files. Distributes incoming mail. Assists with scheduling appointments and meetings, as well as makes travelarrangements. Attends meetings and trainings as required. Please be advised that although medical cannabis has been legalized in the Commonwealth of Kentucky, due toother applicable state or federal laws, employees in this position are prohibited from using medical cannabis.If you need additional information about this prohibition, you may contact the agency point of contact foradditional information.
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Tamara Hart at TamaraL.Hart@ky.gov or 502-762-2370.
An Equal Opportunity Employer M/F/D
4/2/2026 (8:00 PM EDT)
26-01532
Administrative Specialist Senior
Pay Grade13
Salary
$39,284.88 - $58,927.20 Annually
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
Click here for more details on state employment.
Hiring Agency
Justice & Public Safety Cabinet | Department of Juvenile Justice
Location
1025 Capital Center Drive 3rd Floor Frankfort, KY 40601 USA
Description
The Kentucky Department of Juvenile Justice is a multi-faceted agency that serves juveniles of thecommonwealth. While striving to hold youth accountable for their actions, the department creates opportunitiesfor sentenced, committed, probated, or detained youth to develop social and career skills that will equip themfor re-entry into their communities as productive and responsible citizens.
The Kentucky Department of Juvenile Justice seeks to serve youth in the least restrictive, appropriateplacement possible. We aspire to be a premier team of professionals committed to providing life-changingservices resulting in the positive transformation of children, families, and communities.
For more information about the Department of Juvenile Justice please visit: https://djj.ky.gov/Pages/index.aspx
This is a highly responsible position in the Justice and Public Safety Cabinet. The employee is expected toperform all duties to the best of their ability, act in a responsible manner at all times, demonstrateleadership qualities, and treat all staff, youth, and persons with respect. This is a demanding position thatrequires maturity, reliability, and self-discipline. Career growth and advancement are encouraged throughtraining and mentoring opportunities.
Responsibilities include, but are not limited to, the following: Provides professional support to the division director of program services and the division director ofplacement services in the review, development, and implementation of Department of Juvenile Justice (DJJ)activities. Develops, implements, and maintains various complex projects regarding the activities of two divisions, including the branches contained therein. Interprets and applies rules, regulations, policies, and procedures to research and compile various reports. Prepares monthly and quarterly status reports. Drafts correspondence for review. Responds to inquiries from state agencies, the public, and families of youth. Serves as records custodian for division staff. Prepares personnel actions, provides technical assistance and recommendations, and maintains personnelfiles. Assists in the hiring process, including scheduling applicants for interviews, preparing packets, andmaintaining interview records. Conducts new employee orientation. Assists in evaluation preparation and maintains related files. Maintains time and attendance records on assigned staff, such as reviewing timesheets, entering data, auditing leavemaintenance, maintaining files, and reviewing edits. Updates and maintains manuals, files, databases, and logs as assigned. Arranges DJJ training for staff and maintains training files. Archives division files in accordance with the retention schedule and maintains all related files. Distributes incoming mail. Assists with scheduling appointments and meetings, as well as makes travelarrangements. Attends meetings and trainings as required. Please be advised that although medical cannabis has been legalized in the Commonwealth of Kentucky, due toother applicable state or federal laws, employees in this position are prohibited from using medical cannabis.If you need additional information about this prohibition, you may contact the agency point of contact foradditional information.
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Tamara Hart at TamaraL.Hart@ky.gov or 502-762-2370.
An Equal Opportunity Employer M/F/D