Senior Coordinator, Development and Communications

Who We Are Amica Center for Immigrant Rights ("Amica Center" for short) is the Capital Area Immigrants’ Rights (CAIR) Coalition, renamed to better reflect our expanded mission and geographic reach. Since our founding in 1999 we have grown significantly and added new services to support immigrants in detention. Position Summary The Senior Coordinator provides essential administrative and project support to the Development and Communications department, enabling the team to function effectively and efficiently. The Senior Coordinator executes assigned tasks and leads projects on behalf of the team, working with regular oversight to complete and solve routine and moderately complex issues that contribute to the success of the department. Responsibilities include completing a variety of administrative and database‑management outreach/event coordination tasks, and assisting with leading select projects or initiatives aligned with Amica Center’s mission. General Duties and Responsibilities Administrative Tasks Serve as the primary contact for the department by responding timely to internal and external inquiries Organize, prioritize, and manage incoming and outgoing communications (email, mail, phone) Maintain inventory of office and event supplies Maintain department calendars and provide support for internal and external meetings by scheduling meetings, coordinating logistics, booking rooms/spaces, distributing agendas, preparing meeting materials, and taking meeting notes Organize and maintain department files, including appeals, contracts, award letters, grant agreements, donor correspondence, etc. Organize and maintain communication assets, including client stories, photos, media hits/clippings, etc. Track expenses, manage invoices, and submit credit card receipts Data and Database Management Reconcile daily deposits received via bankcard, wire transfers, and third‑party platforms Enter gifts, pledges, and grants received via checks, wire transfers, and third‑party platforms, accurately and promptly in EveryAction (EA) Manage third‑party donation platforms by maintaining log‑in credentials, ensuring all information is up to date, downloading reports, and troubleshooting issues Create, update, and maintain constituent records regularly to ensure data integrity Generate contribution reports using EA and assist the Finance team with monthly reconciliation Generate various types of lists using EA, including acknowledgement lists, event registration lists, appeal lists, and work with vendors to complete mailings Outreach and Event Support Research and secure venues, create timelines, and manage vendor relationships for select virtual and in‑person events Attend select events, and assist with event set‑up, breakdown, check‑in/registration, and troubleshoot to ensure a seamless experience Handle invitations, manage registration lists, assist with event promotion, prepare event briefings and provide post‑event reports Serve as the primary contact for outreach events by responding to external inquiries and working with internal teams to identify participants, preparing materials, and coordinating logistics between staff and hosts Work with leadership, communications, program staff, and external participants to align event goals and ensure a successful event [1] This list is illustrative and not intended to be a complete classification of all job functions or tasks. Qualifications Required To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals to perform the essential functions outlined above. The Senior Coordinator has excellent communication skills, can follow instructions, articulate challenges, anticipate issues, and request support as needed. They demonstrate practical decision‑making, adaptability, and timely follow‑through on assigned projects. At least three years of relevant nonprofit operations and fundraising/development experience, including use of EveryAction. Prior or additional experience in immigration is beneficial. Superior organizational skills and attention to detail, ability to multi‑task and prioritize, and experience with database management and timely communication of delays or plan changes. Demonstrates flexibility to ensure productive relationships with colleagues and external constituents; patience and ability to adjust and provide appropriate action when emerging needs arise. Additional Role‑Specific Details Position Type : Full‑time, non‑exempt Reports To : Development and Communications Director Supervisory Responsibility : None Hiring Timeline : Applications will be reviewed on a rolling basis Salary : $53,500 - $77,000 (Amica Center uses a compensation framework based on position and years of experience to promote equity) Location and/or Travel Requirements : The position will be based in the Washington, D.C. or Baltimore, MD office. Candidates should live within 30 miles of the primary office. Telework : Amica Center operates a hybrid work environment; staff are required to work at least one day per week in‑office, with additional attendance or travel as needed COVID‑19 Vaccination All employees are required to be fully vaccinated and boosted against COVID‑19. To be fully vaccinated means completing the full dosages for the vaccine type obtained as designated by the CDC. If boosters are recommended, employees must receive the booster within thirty (30) days of eligibility. Benefits Free gym access in Washington, D.C. (dependent on primary office) Flexible working hours after successful completion of trainings and supervisor approval Pre‑tax commuter benefits for those living in the DMV Subsidized health, dental, and vision insurance (High deductible plan with employer contribution to HSAs; 403(b) matching after one year) Life Insurance ($50,000), long‑ and short‑term disability Data reimbursement payments up to $300 annually Flexible Spending Account options High Deductible Health Plan with $350 one‑time employer contribution to HSA 403(b) savings account with employer match after one year Paid Time Off Includes 23 Personal Days per calendar year Up to 20 days of Sick Time per calendar year 7 hours of Volunteer Time Off per calendar year Federal holidays Paid winter break closure 12 weeks of parental leave EEO Statement Amica Center for Immigrants’ Rights is an equal opportunity employer. In accordance with anti‑discrimination law, this policy’s purpose is to effectuate these principles and mandates. Amica Center prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Amica Center conforms to the spirit as well as to the letter of all applicable laws and regulations. Anti‑Racism Statement https://amicacenter.org/becoming-anti‑racist/ How To Apply Submit your resume, a cover letter that explains your interest in this role, and a writing sample with your Paylocity application. Please refrain from sending application materials separately via email. Contact If you are a candidate with a disability and require accommodations to apply for this position, please contact us at HR@amicacenter.org. #J-18808-Ljbffr