Unclaimed Property Associate (Office Associate II) - Anticipated Vacancy
Maine, Augusta, ME, United States
Office of the State Treasurer
Unclaimed Property Associate - Anticipated Vacancy
Opening Date:
March 27, 2026
Closing Date:
April 10, 2026
Grade / Admin Unit:
13 / Administrative Services
Job Class Code:
6542
Salary:
$17.69 - $25.47 / Hourly (*Includes 2.25% recruitment and retention stipend)
Position Number:
076000211
Location:
Augusta
Telework:
None
Visa Sponsorship:
Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.
JOB DESCRIPTION This is an entry level position in the Maine Office of the Treasurer's Unclaimed Property area.
This position will:
Decide a minimum of 30 unclaimed property claims (daily, when backlog exists) in accordance with established procedures.
Receive phone calls from claimants, answer questions and provide assistance according to established procedures.
Manage document scanning and maintain high level of quality.
Retrieve, sort, open, and process Unclaimed Property mail.
This position does not qualify for telework at this time.
This is a classification in the Office & Administrative Support Job Family which provides office and administrative support to an agency, program, or operational unit requiring operation of office equipment and knowledge of office processes and diverse clerical functions. This job family is distinguished by its contributory role in meeting operational, production, and/or processing needs. This is office and administrative support work performing complex, varied office support tasks often requiring established skill sets which include a solid knowledge of modern office practices and office equipment necessary to perform divergent clerical functions. Responsibilities require independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures.
REPRESENTATIVE TASKS
Complies with the requirements of State policies, including those concerning human resource components of security protocols of agency information security and confidentiality policies for state business purposes.
Create and use varied correspondence formats and compose standard business correspondence.
Create basic graphics/illustration/publication work to produce informational materials including maps, charts, and graphs involving drafting, formatting, illustrating, lettering, and manipulating text and graphics in electronic and written form.
Develop and use computerized formats and/or graphics for forms, pamphlets, graphs, charts, tables, and/or maps.
Post to, amend, and/or update web pages using established content and knowledge of modern office software.
Examine documents/information, determine facts, detect errors and irregularities, and take action as authorized; perform routine, occasional secretarial duties such as complete work schedules, arrange appointments, arrange travel/lodging, and review documents to respond to requests.
Coordinate and present workshops, training, and orientation sessions.
Write regular and/or periodic reports.
Administer and/or score applicable examinations in accordance with set procedures.
Track and/or monitor contracts and/or licenses.
Collect, count, reconcile and/or deposit fees in accordance with set procedures.
Reconcile funds and perform calculations for reports.
Receive and greet visitors, and determine customer needs.
Advise others requesting technical assistance.
Apply to routine individual cases an explanation and interpretation of applicable rules, regulations, policies, procedures, codes, and/or documentation requirements.
Develop standard work procedures within established guidelines.
May provide ongoing leadership for a work team with responsibility to schedule, instruct, assign, review, and monitor the work.
May confer with supervisor on performance appraisals of work team members.
KNOWLEDGES, SKILLS, AND ABILITIES
Knowledge of the principles, practices, and equipment used in graphics, illustration, and publication work.
Knowledge of information distribution through use of the internet.
Knowledge of the principles and practices of informational presentations.
Ability to create and use varied correspondence formats and compose standard business correspondence.
Ability to prepare standard reports.
Ability to develop and use computerized formats and/or graphics.
Ability to perform basic secretarial duties.
Ability to administer, score and/or correct standard examinations.
Ability to collect, count, reconcile and/or deposit fees in accordance with set procedures.
Ability to reconcile funds.
Ability to stay current and understand, discuss, explain, and apply applicable laws, rules, regulations, policies, procedures, paperwork, and terminology.
Ability to apply to routine individual cases an explanation and interpretation of applicable rules, regulations, policies, procedures, codes, and/or documentation requirements.
Ability to create basic graphics/illustration/publication work to produce informational materials.
Ability to make standard changes to web page content.
Ability to coordinate and present workshops, training, and orientation sessions.
Ability to effectively present information to individuals/groups.
Ability to determine facts, detect errors and irregularities, and take appropriate action in accordance with established procedures.
Ability to effectively resolve problems.
Ability to exercise good judgment in appraising situations and making decisions/recommendations.
Ability to provide ongoing leadership for a work team.
Ability to confer with supervisor on performance appraisals of work team members.
Representative Tasks & KSA’s are cumulative across the Office & Administrative Support Job Family.
Positions in this classification assume ALL the Distinguishing Characteristics & KSA’s of: Office Assistant I, Office Assistant II, and Office Associate I.
MINIMUM QUALIFICATIONS Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, and Office Associate I.
APPLICATION INSTRUCTIONS Please submit a cover letter along with a current resume.
In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes the month and year for any relevant experience listed. Your resume should include the duties and responsibilities associated with each position. Any experience that was not full-time employment should be identified as such.
CONTACT INFORMATION For more information or questions specific to the position, please contact the recruiting team at maine.gov (recruiting.ggsc@maine.gov).
The selected candidate will be required to pass the required background checks (fingerprinting may be required) as a condition of employment.
Benefits and Equal Opportunity Benefits of working for the State of Maine:
State employees are eligible for a comprehensive benefits package, including health, retirement, paid time off, and other programs. Benefits may vary by collective bargaining agreements and are prorated for part-time roles.
Equal Opportunity:
As an Equal Opportunity employer, Maine State Government embraces a culture of respect and inclusion. We are committed to creating a strong sense of belonging for all team members and a welcoming environment for applicants of diverse backgrounds.
Thinking about applying?
We encourage applicants from historically excluded communities to apply and to share how their experience and passion set them apart.
If you require a paper application, please download and print one. If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.
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Opening Date:
March 27, 2026
Closing Date:
April 10, 2026
Grade / Admin Unit:
13 / Administrative Services
Job Class Code:
6542
Salary:
$17.69 - $25.47 / Hourly (*Includes 2.25% recruitment and retention stipend)
Position Number:
076000211
Location:
Augusta
Telework:
None
Visa Sponsorship:
Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.
JOB DESCRIPTION This is an entry level position in the Maine Office of the Treasurer's Unclaimed Property area.
This position will:
Decide a minimum of 30 unclaimed property claims (daily, when backlog exists) in accordance with established procedures.
Receive phone calls from claimants, answer questions and provide assistance according to established procedures.
Manage document scanning and maintain high level of quality.
Retrieve, sort, open, and process Unclaimed Property mail.
This position does not qualify for telework at this time.
This is a classification in the Office & Administrative Support Job Family which provides office and administrative support to an agency, program, or operational unit requiring operation of office equipment and knowledge of office processes and diverse clerical functions. This job family is distinguished by its contributory role in meeting operational, production, and/or processing needs. This is office and administrative support work performing complex, varied office support tasks often requiring established skill sets which include a solid knowledge of modern office practices and office equipment necessary to perform divergent clerical functions. Responsibilities require independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures.
REPRESENTATIVE TASKS
Complies with the requirements of State policies, including those concerning human resource components of security protocols of agency information security and confidentiality policies for state business purposes.
Create and use varied correspondence formats and compose standard business correspondence.
Create basic graphics/illustration/publication work to produce informational materials including maps, charts, and graphs involving drafting, formatting, illustrating, lettering, and manipulating text and graphics in electronic and written form.
Develop and use computerized formats and/or graphics for forms, pamphlets, graphs, charts, tables, and/or maps.
Post to, amend, and/or update web pages using established content and knowledge of modern office software.
Examine documents/information, determine facts, detect errors and irregularities, and take action as authorized; perform routine, occasional secretarial duties such as complete work schedules, arrange appointments, arrange travel/lodging, and review documents to respond to requests.
Coordinate and present workshops, training, and orientation sessions.
Write regular and/or periodic reports.
Administer and/or score applicable examinations in accordance with set procedures.
Track and/or monitor contracts and/or licenses.
Collect, count, reconcile and/or deposit fees in accordance with set procedures.
Reconcile funds and perform calculations for reports.
Receive and greet visitors, and determine customer needs.
Advise others requesting technical assistance.
Apply to routine individual cases an explanation and interpretation of applicable rules, regulations, policies, procedures, codes, and/or documentation requirements.
Develop standard work procedures within established guidelines.
May provide ongoing leadership for a work team with responsibility to schedule, instruct, assign, review, and monitor the work.
May confer with supervisor on performance appraisals of work team members.
KNOWLEDGES, SKILLS, AND ABILITIES
Knowledge of the principles, practices, and equipment used in graphics, illustration, and publication work.
Knowledge of information distribution through use of the internet.
Knowledge of the principles and practices of informational presentations.
Ability to create and use varied correspondence formats and compose standard business correspondence.
Ability to prepare standard reports.
Ability to develop and use computerized formats and/or graphics.
Ability to perform basic secretarial duties.
Ability to administer, score and/or correct standard examinations.
Ability to collect, count, reconcile and/or deposit fees in accordance with set procedures.
Ability to reconcile funds.
Ability to stay current and understand, discuss, explain, and apply applicable laws, rules, regulations, policies, procedures, paperwork, and terminology.
Ability to apply to routine individual cases an explanation and interpretation of applicable rules, regulations, policies, procedures, codes, and/or documentation requirements.
Ability to create basic graphics/illustration/publication work to produce informational materials.
Ability to make standard changes to web page content.
Ability to coordinate and present workshops, training, and orientation sessions.
Ability to effectively present information to individuals/groups.
Ability to determine facts, detect errors and irregularities, and take appropriate action in accordance with established procedures.
Ability to effectively resolve problems.
Ability to exercise good judgment in appraising situations and making decisions/recommendations.
Ability to provide ongoing leadership for a work team.
Ability to confer with supervisor on performance appraisals of work team members.
Representative Tasks & KSA’s are cumulative across the Office & Administrative Support Job Family.
Positions in this classification assume ALL the Distinguishing Characteristics & KSA’s of: Office Assistant I, Office Assistant II, and Office Associate I.
MINIMUM QUALIFICATIONS Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, and Office Associate I.
APPLICATION INSTRUCTIONS Please submit a cover letter along with a current resume.
In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes the month and year for any relevant experience listed. Your resume should include the duties and responsibilities associated with each position. Any experience that was not full-time employment should be identified as such.
CONTACT INFORMATION For more information or questions specific to the position, please contact the recruiting team at maine.gov (recruiting.ggsc@maine.gov).
The selected candidate will be required to pass the required background checks (fingerprinting may be required) as a condition of employment.
Benefits and Equal Opportunity Benefits of working for the State of Maine:
State employees are eligible for a comprehensive benefits package, including health, retirement, paid time off, and other programs. Benefits may vary by collective bargaining agreements and are prorated for part-time roles.
Equal Opportunity:
As an Equal Opportunity employer, Maine State Government embraces a culture of respect and inclusion. We are committed to creating a strong sense of belonging for all team members and a welcoming environment for applicants of diverse backgrounds.
Thinking about applying?
We encourage applicants from historically excluded communities to apply and to share how their experience and passion set them apart.
If you require a paper application, please download and print one. If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.
#J-18808-Ljbffr