Loan Processor
American Bancshares Mortgage, LLC, Miami, FL, United States
Description
100% Remote within Florida
Position Summary The Loan Processor is responsible for managing the loan file from submission through closing, ensuring accuracy, compliance, and timely execution at every milestone. This role serves as the operational quarterback of the transaction, partnering closely with Loan Originators, Underwriting, and Closing to deliver a smooth and compliant borrower experience.
The Processor is accountable for maintaining benchmark turn times, proactively managing key dates, and ensuring loan quality prior to underwriting submission.
Key Responsibilities Pipeline & File Management
Manage a multi-state pipeline of mortgage loans from application through closing
Retrieve, review, and organize all documentation within Encompass eFolder
Maintain full ownership of file accuracy, completeness, and compliance prior to underwriting submission
Monitor and manage critical dates including:
Lock expiration
Contract and contingency deadlines
Credit and income documentation expiration
ECOA, Trid and other regulatory timelines
Analyze loan applications and supporting documentation for eligibility and completeness
Review title, payoffs, appraisal reports, income documents, hazard insurance, and all required conditions
Issue Change of Circumstance and revised Loan Estimate the same day once rate is locked
Request Early CD when appropriate to meet closing timelines
Document all file activity and communication notes in LOS per company standards
Communication & Client Experience
Conduct daily follow-ups with borrowers and third-party vendors to obtain outstanding documentation
Maintain weekly proactive status updates with borrowers
Respond to internal and external inquiries within two hours during business hours
Communicate delays, risks, or challenges to Regional Management, Branch Manager, and Loan Consultants promptly
Escalate potential fraud or risk concerns to Risk Management Leadership immediately
Compliance & Quality Control
Ensure all loans meet company, investor, and regulatory guidelines prior to submission
Utilize fraud detection tools and validate income, assets, and collateral documentation
Review Automated Underwriting findings (DU/DO/LP) and ensure documentation aligns with findings
Maintain detailed and accurate file documentation to support underwriting and audit reviews
Professional Development
Serve as a subject matter expert on ABSM policies, procedures, products, and systems
Complete all required ABSM continuing education courses timely
Stay current on investor guideline changes and regulatory updates
Requirements Qualifications & Requirements
Minimum 3+ years of mortgage processing experience in a high-volume environment
Recent Encompass experience required
Experience processing Conventional, FHA, VA, Down Payment Assistance, USDA
Strong knowledge of FHA and FNMA & Freddie guidelines
Experience with DU, LP systems, VA Portal
Ability to analyze complex income and documentation scenarios
Working knowledge of mortgage compliance regulations and fraud detection tools
Strong organizational and time management skills
Excellent written and verbal communication skills
Ability to work with urgency in a fast-paced, deadline-driven environment
Strong attention to detail and file quality
Core Competencies
File Ownership & Accountability
Compliance Precision
Timeline Management
Risk Awareness
Communication Discipline
Multi-Tasking & Prioritization
Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Travel is required.
Frequently required to stand, walk, sit, and travel between various locations.
Frequently required to use hands to finger, handle, or feel, and reach with hands and arms.
Occasionally required to climb or balance, stoop, kneel, crouch, or crawl.
Frequently lifts and/or moves up to 10 pounds and occasionally lifts and/or moves up to 20 pounds.
Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.
This description outlines the basic responsibilities and requirements for the position noted. This is not a comprehensive listing of all job duties. Duties, responsibilities and activities may change at any time with or without notice.
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100% Remote within Florida
Position Summary The Loan Processor is responsible for managing the loan file from submission through closing, ensuring accuracy, compliance, and timely execution at every milestone. This role serves as the operational quarterback of the transaction, partnering closely with Loan Originators, Underwriting, and Closing to deliver a smooth and compliant borrower experience.
The Processor is accountable for maintaining benchmark turn times, proactively managing key dates, and ensuring loan quality prior to underwriting submission.
Key Responsibilities Pipeline & File Management
Manage a multi-state pipeline of mortgage loans from application through closing
Retrieve, review, and organize all documentation within Encompass eFolder
Maintain full ownership of file accuracy, completeness, and compliance prior to underwriting submission
Monitor and manage critical dates including:
Lock expiration
Contract and contingency deadlines
Credit and income documentation expiration
ECOA, Trid and other regulatory timelines
Analyze loan applications and supporting documentation for eligibility and completeness
Review title, payoffs, appraisal reports, income documents, hazard insurance, and all required conditions
Issue Change of Circumstance and revised Loan Estimate the same day once rate is locked
Request Early CD when appropriate to meet closing timelines
Document all file activity and communication notes in LOS per company standards
Communication & Client Experience
Conduct daily follow-ups with borrowers and third-party vendors to obtain outstanding documentation
Maintain weekly proactive status updates with borrowers
Respond to internal and external inquiries within two hours during business hours
Communicate delays, risks, or challenges to Regional Management, Branch Manager, and Loan Consultants promptly
Escalate potential fraud or risk concerns to Risk Management Leadership immediately
Compliance & Quality Control
Ensure all loans meet company, investor, and regulatory guidelines prior to submission
Utilize fraud detection tools and validate income, assets, and collateral documentation
Review Automated Underwriting findings (DU/DO/LP) and ensure documentation aligns with findings
Maintain detailed and accurate file documentation to support underwriting and audit reviews
Professional Development
Serve as a subject matter expert on ABSM policies, procedures, products, and systems
Complete all required ABSM continuing education courses timely
Stay current on investor guideline changes and regulatory updates
Requirements Qualifications & Requirements
Minimum 3+ years of mortgage processing experience in a high-volume environment
Recent Encompass experience required
Experience processing Conventional, FHA, VA, Down Payment Assistance, USDA
Strong knowledge of FHA and FNMA & Freddie guidelines
Experience with DU, LP systems, VA Portal
Ability to analyze complex income and documentation scenarios
Working knowledge of mortgage compliance regulations and fraud detection tools
Strong organizational and time management skills
Excellent written and verbal communication skills
Ability to work with urgency in a fast-paced, deadline-driven environment
Strong attention to detail and file quality
Core Competencies
File Ownership & Accountability
Compliance Precision
Timeline Management
Risk Awareness
Communication Discipline
Multi-Tasking & Prioritization
Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Travel is required.
Frequently required to stand, walk, sit, and travel between various locations.
Frequently required to use hands to finger, handle, or feel, and reach with hands and arms.
Occasionally required to climb or balance, stoop, kneel, crouch, or crawl.
Frequently lifts and/or moves up to 10 pounds and occasionally lifts and/or moves up to 20 pounds.
Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.
This description outlines the basic responsibilities and requirements for the position noted. This is not a comprehensive listing of all job duties. Duties, responsibilities and activities may change at any time with or without notice.
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