Associate II, Real Estate & Support
First National Bank, Omaha, NE, United States
* Lead high-stakes lease negotiations for FNBO leased space and third-party tenant agreements, securing favorable terms that balance operational needs with cost efficiency* Orchestrate seamless move-in processes by coordinating lease execution, security deposits, vendor setup, rent payments, keys, build-out coordination, and tenant improvement allowances* Partner strategically with Projects, Property, and Security teams to ensure successful occupancy transitions* Cultivate and maintain productive relationships with landlords and tenants throughout the entire lease lifecycle* Engage and manage real estate brokers to market vacant space and properties, coordinating showings and optimizing occupancy rates* Prepare and ensure compliance with intercompany lease documents per Regulation W/23A requirements* Conduct market analysis
to review competitive rent information and adjust lease terms accordingly* Obtain landlord approvals for major renovations, alterations, and capital improvements* Manage insurance compliance for all tenant and landlord relationships* Champion the use of AI tools to abstract lease agreements, improving efficiency and accuracy in document processing* Own and enhance the comprehensive lease database by summarizing key lease terms, critical dates, notice requirements, and rent adjustment schedules* Ensure 100% compliance with all legal and lease requirements by proactively monitoring and meeting deadlines* Provide strategic alerts to management regarding upcoming renewals, rent changes, and other key lease milestones* Support continuous improvement in lease management processes through technology adoption and best practices* Bachelor's degree in Real Estate, Business Administration, Finance, or related field* 5+ years of commercial real estate lease administration experience, including:
+ Negotiating, reviewing, and preparing lease agreements and amendments
+ Managing lease portfolios with demonstrated success in securing favorable terms* Advanced proficiency in MS Office Suite, particularly Microsoft Word and Excel (including complex formulas, pivot tables, and data analysis)* Proven ability to work independently and manage multiple high-priority projects simultaneously in a fast-paced environment with minimal supervision* Strong analytical and problem-solving skills with ability to interpret complex lease documents and identify key terms and risks* Exceptional customer service orientation with consultative skills and demonstrated responsiveness to stakeholder needs* Excellent written and verbal communication skills for negotiation and stakeholder management* Experience with lease administration software (Archibus or similar platforms)* Demonstrated success leveraging AI tools to enhance lease creation, abstracting, and portfolio management* Professional certification such as RPA (Real Property Administrator), or paralegal certification* Financial analysis and budgeting experience related to real estate operations* Project management experience coordinating cross-functional teams* Vendor relationship management and contract negotiation expertise* Strategic thinking balanced with attention to detail* Strong business acumen with understanding of financial impacts* Adaptability and flexibility in a dynamic environment* Integrity and ethical judgment in all dealings* Solution-oriented mindset with creative problem-solving abilities* Technology embracing attitude with eagerness to learn new tools* Medical, Dental, Vision Insurance* 401k, With Matching Contributions* Time Off Programs* Health Savings Account (HSA)/Dependent Care* Employee Banking* Growth Opportunities* Tuition Assistance* Short-Term/Long-Term Disability InsuranceFNBO believes that the quality of our employee experience is at the heart of our customer experience. One key pillar of our intended employee experience is Belonging. Belonging means we are committed to fostering a workplace culture where employees of all backgrounds feel valued, recognized, and empowered to be their authentic selves—no matter their role or where they are in their journey.FNBO is an equal opportunity employer for all employees and applicants and makes employment decisions without regard to status or identity. We strive to represent the communities in which we serve. #J-18808-Ljbffr
to review competitive rent information and adjust lease terms accordingly* Obtain landlord approvals for major renovations, alterations, and capital improvements* Manage insurance compliance for all tenant and landlord relationships* Champion the use of AI tools to abstract lease agreements, improving efficiency and accuracy in document processing* Own and enhance the comprehensive lease database by summarizing key lease terms, critical dates, notice requirements, and rent adjustment schedules* Ensure 100% compliance with all legal and lease requirements by proactively monitoring and meeting deadlines* Provide strategic alerts to management regarding upcoming renewals, rent changes, and other key lease milestones* Support continuous improvement in lease management processes through technology adoption and best practices* Bachelor's degree in Real Estate, Business Administration, Finance, or related field* 5+ years of commercial real estate lease administration experience, including:
+ Negotiating, reviewing, and preparing lease agreements and amendments
+ Managing lease portfolios with demonstrated success in securing favorable terms* Advanced proficiency in MS Office Suite, particularly Microsoft Word and Excel (including complex formulas, pivot tables, and data analysis)* Proven ability to work independently and manage multiple high-priority projects simultaneously in a fast-paced environment with minimal supervision* Strong analytical and problem-solving skills with ability to interpret complex lease documents and identify key terms and risks* Exceptional customer service orientation with consultative skills and demonstrated responsiveness to stakeholder needs* Excellent written and verbal communication skills for negotiation and stakeholder management* Experience with lease administration software (Archibus or similar platforms)* Demonstrated success leveraging AI tools to enhance lease creation, abstracting, and portfolio management* Professional certification such as RPA (Real Property Administrator), or paralegal certification* Financial analysis and budgeting experience related to real estate operations* Project management experience coordinating cross-functional teams* Vendor relationship management and contract negotiation expertise* Strategic thinking balanced with attention to detail* Strong business acumen with understanding of financial impacts* Adaptability and flexibility in a dynamic environment* Integrity and ethical judgment in all dealings* Solution-oriented mindset with creative problem-solving abilities* Technology embracing attitude with eagerness to learn new tools* Medical, Dental, Vision Insurance* 401k, With Matching Contributions* Time Off Programs* Health Savings Account (HSA)/Dependent Care* Employee Banking* Growth Opportunities* Tuition Assistance* Short-Term/Long-Term Disability InsuranceFNBO believes that the quality of our employee experience is at the heart of our customer experience. One key pillar of our intended employee experience is Belonging. Belonging means we are committed to fostering a workplace culture where employees of all backgrounds feel valued, recognized, and empowered to be their authentic selves—no matter their role or where they are in their journey.FNBO is an equal opportunity employer for all employees and applicants and makes employment decisions without regard to status or identity. We strive to represent the communities in which we serve. #J-18808-Ljbffr