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Asset Management Specialist

Frederick County Government, Maryland, Frederick, MD, United States


JOB INFORMATION

Non-Exempt; full-time; 40 hours per week; Monday - Friday; 7:30 a.m. - 4:30 p.m.; full-benefits This skilled technical position manages asset data for the Division of Public Works (DPW) using the Cartegraph Operations Management Software (Cartegraph). This position requires a variety of field and office work related to asset data collection, information gathering, equipment tagging, assisting with the development of fiscal forecasting and preventative maintenance plans. This position develops and coordinates data collection and reporting of information to support strategic planning and the prioritization of work to maintain and replace DPW’s assets. Supervision is received from the Department Head, Department of Professional Services. NOTE: The upper pay range reflects possible wage rates for internal County transfers and promotions, which are calculated per County policy. For external hires, offers are made at the base wage rate, with limited exception. Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today. Total Compensation Package Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full-time benefited Frederick County Government employee. 11 days of Vacation leave with increase after 2 years of employment 15 days of Sick leave with unlimited annual carryover 11 paid holidays, plus 2 additional floating holidays (10 and 11 month employees may not receive all holidays) Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending Employee Health Center with no or low-cost primary and urgent care 100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit County and Employee funded Defined Benefit Pension Plan Vesting after 5 years of service Additional service credit for eligible previous public service, military service, etc. Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program Generous Tuition Reimbursement Program Other employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan NOTE: Benefited employees will accrue service and leave based on the FTE and/or hours worked per calendar year. For more information, visit our benefits page on the Frederick County Government job opportunities webpage.

Essential Duties And Job Responsibilities Collaborate with vendors and various departments to collect, integrate and maintain asset data through Cartegraph and other tools as necessary Oversee and maintain DPW asset data inventory by performing regular system audits to ensure quality control Serve as the Cartegraph system administrator by being the point of contact, managing system, and user settings Develop, compile, and generate Cartegraph reports Act as a liaison with various DPW departments to develop standard naming nomenclatures for data entry activities; create new asset categories and modify asset data Review equipment records, equipment histories, asset record data for accuracy and completeness; makes data corrections to assure data quality Drive vehicle to conduct field surveys and site visits to collect DPW asset data Manage and update CAD database of property floorplan inventory Enter new assets into Esri ArcGIS and Cartegraph and ensures asset quality entered by others Perform basic geographic analysis to create and update mapping projects; prepare and maintain locations and attribute records for physical assets Participate in the development of procedures to collect and maintain data records, including assignment of asset codes and location, manufacturer, type, and pertinent information describing the equipment in Cartegraph Participate in the development of asset inspection protocols; enter inspection criteria and frequencies in Cartegraph Coordinate with various DPW departments to develop preventative maintenance plans based upon manufacturer’s maintenance recommendation for assets; work with staff to define and create recurring maintenance activities in Cartegraph Using the standard reporting structure of Cartegraph, develop reporting tools providing information to management Assist in analysis of asset information to evaluate asset condition and maintenance priorities Work with staff to provide guidance and support in the operation, use, and capabilities of Cartegraph Assist with annual fiscal budget forecasting deferred maintenance and replacement planning Assist with development and documentation of efficient workflows and procedures Observe and comply with all County mandated safety rules, regulations, and protocols Track and verify inventory for highway yards; erosion control materials, pipe, headwall, sign material, snow removal material, etc. As well as fixed asset inventory. Track and verify inventory for Facility Maintenance; mechanical, electrical, plumbing equipment, elevators, solar panels, etc. Performs other related duties as required To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The essential duties do not cover all duties that may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Qualifications And Requirements The qualifications/requirements, knowledge/skills/abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. High school graduation or the equivalent Minimum of 3 years of work experience in asset management, infrastructure data management, or a related field Possession of a valid automobile operator’s license Intermediate skills in Microsoft 365 NOTE: Relevant additional education may reduce the work experience requirement Knowledge, Skills, And Abilities Ability to maintain County Authorized Driver privileges Ability to effectively organize work, determine priorities, and complete assigned duties with minimal supervision Strong computer skills and considerable knowledge in the use of spreadsheets, databases, and word processing software, and GIS software Knowledge of the theories, principles, and practices of asset management Knowledge of budget development, cost control, and experience in cross-functional project management methods and techniques Knowledge of resource management and optimization Ability to understand, interpret, and apply applicable laws, rules, regulations, policies, procedures, budgets, and contracts Ability to analyze asset management data, identify problems, and recommend solutions Ability to access and effectively utilize automated databases and word processing/spreadsheet software Ability to communicate effectively and establish and maintain working relationships with county officials, employees, contractors, and the general public Strong and effective spoken and written (English) communication skills Preference May Be Given For Work experience utilizing Cartegraph or other asset management software AutoCAD experience Work experience or training in a database environment Related experience in municipal/local government Physical Requirements / Working Conditions While working in this position, the employee is required to constantly sit and walk; and frequently drive While working in this position, the employee is required to constantly work indoors Additional Information / Examination Process Available for varied working hours, as needed, to accommodate meetings and special departmental needs EXAMINATION PROCESS (may Include) An evaluation of training and experience One or more interviews Frederick County Government is committed to providing an inclusive work environment and complies with all applicable laws and regulations regarding workplace accommodation, including for individuals with disabilities. Applicants who require reasonable accommodation during the application and hiring process may contact the Talent Acquisition section of Human Resources. Inquiries about accommodations can be sent to Recruitment@FrederickCountyMD.gov Retirement Plan A defined benefit retirement plan is provided for all regular County employees. Employees are automatically enrolled in either the Uniformed Plan (5 year vesting) or the Non-Uniformed Plan (5 year vesting, effective 07/01/2024) depending upon position classification. The majority of support for the plan is provided by the County; however, employees are required to make a mandatory pre-tax contribution towards their benefit. Retirement benefits are payable at normal, early or delayed retirement. Retirement benefits are also payable upon termination and in the event of death or disability. Health Insurance County employees have a choice of two medical insurance plans, an In-Network (HMO) Plan or a High Deductible medical plan with a Health Care Savings Account, to provide coverage for medical and surgical expenses, hospital and emergency care expenses, mental health expenses and prescription drugs. The County and participants share in the cost of the health insurance with the employee having the benefit of pre tax contribution deductions. Medical insurance goes into effect on the first day of active employment. Dental Insurance Employees may select coverage from one of three dental plan options, ranging from a PPO plan to a dental HMO plan. Coverage includes preventive care, fillings, crowns, bridges and dentures, and the cost of dental insurance is shared by both the County and the employee. Dental insurance goes into effect on the first day of the month that follows the eligible employee's completion of 30 days of active employment NOTE: Employees working 75% or greater of a 35 or 40 hour position are eligible for health & dental insurance. Flexible Spending Accounts The Flex Spending plan allows employees to pay health and day care expenses with pre-tax dollars. Employees may set aside part of their salary in a special account that can be used throughout the year to reimburse themselves for out-of-pocket medical expenses. The maximum contribution is $3,400 per year for Health Care Spending and $7,500 for Dependent Care Spending (work-related day care expenses). Examples of expenses that can be reimbursed for Health Care Spending include, but are not limited to: deductibles, co-payments, dental fees, chiropractors' services, and eyeglasses / contact lenses. Life Insurance Employees are insured for 2 times their annual salary in case of death plus 2 times their annual salary for accidental death. Employees do not contribute to the premiums for this coverage. A Supplemental Life Insurance is also offered to regular County employees. The plan allows employees to purchase individually owned term life insurance for themselves, their spouse, and their dependents. Savings Plan - Deferred Compensation The County offers a Section 457 Plan. Deferred compensation plans allow participants to save for retirement in either a pre tax or post tax (Roth) investment account. Contributions are invested at the employee's direction into one or more of the variety of investment options offered by the plan. Changes may be made to the contribution levels, investment options, etc. at any time. Contribution maximums are set each year by the IRS. Educational Reimbursement Program County employees who have successfully passed their probationary period may apply for education reimbursement for courses that can improve or develop an employee's capabilities related to their current job or for a promotional opportunity within Frederick County Government. The benefit also covers the costs of job-related non-credit courses. If the employee receives a grade of at least a C, or successfully passes a non-credit course, the County reimburses the employee 75% of the costs of tuition, fees and books. If an employee doesn't remain employed with Frederick County Government for two years after a class is taken, the benefit needs to be reimbursed to FCG. Employee Assistance Program This confidential assessment, referral and counseling service is available at no cost to all employees who may need help with a personal or job-related issue or concern. Leave Annual Leave – Employees are eligible to use Annual Leave after their 6 month probationary period. Annual Leave accrues as follows: Years of service days per year 0 – 2 years 11 days 2 – 10 years 17 days 10 + years 24 days Sick Leave - Employees will earn sick leave at a rate of 15 days per calendar year. Sick Leave may also be used for illness of an employee's child, dependent, spouse, parent or parent-in-law. There is no limit on the amount of sick leave accumulated. Unused Sick Leave may be used for additional credit in the pension plan at the time of retirement. NOTE: Regular benefited part-time employees earn annual and sick leave on a pro-rated basis based on their actual number of hours worked biweekly up to their assigned number of regularly scheduled work hours. Other available types of leave include, but are not limited to, Family Medical Leave, Bereavement, Jury, and Military. Holidays The County observes 10 holidays every year and 11 are observed on years of General Elections. For additional information on Frederick County Government's benefits package, please visit the Division of Human Resources website at www.FrederickCountyMD.gov. All hires before January 1, 2012, will follow the all benefit and leave rules as described in the Personnel Rules amended October 3, 2013. 01 Your application, which includes any associated supplemental questions, must be complete at the time of submission and must clearly articulate the required work experience relevant to the position for which you are applying. The experience you indicate in your responses to the supplemental questions must also be described, in detail, on the Work History section of this application. Your application may be considered incomplete if vague descriptions of experience are included or if you cite experience in your supplemental question response that is not included on the Work History section of this application. When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience based on the information submitted, or if you state "see resume" as your response, your application may not be considered further. I have read and acknowledge the above instructions. 02 Which best describes your level of education? Less than High School Diploma or the equivalent High School Diploma or the equivalent Associate's degree received Bachelor's degree received Advanced degree received 03 If you have earned a college degree, was it in a relevant degree field? Yes No 04 Which describes your level of proficiency with Microsoft 365? Beginner Intermediate Advanced 05 How many years of work experience in asset management, infrastructure data management or a related field do you have? Less than 1 years of work experience 1 year of work experience 2 years of work experience 3 or more years of work experience 06 Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment/service and the duties you performed. NOTE: When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience, based on the information submitted, you will not be considered further. 07 Do you have work experience utilizing Cartegraph or other asset management software? Yes No 08 Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment/service and the duties you performed. NOTE: When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience, based on the information submitted, you will not receive the preference credit. 09 Do you have AutoCAD experience? Yes No 10 Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment/service and the duties you performed. NOTE: When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience, based on the information submitted, you will not receive the preference credit. 11 Do you have work experience or training in a database environment? Yes No 12 Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment/service and the duties you performed. NOTE: When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience, based on the information submitted, you will not receive the preference credit. 13 Do you have related experience in municipal/local government? Yes No 14 Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment/service and the duties you performed. NOTE: When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience, based on the information submitted, you will not receive the preference credit. Required Question

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