Document Specialist
Legacy Legal Recruiting, New York, NY, United States
Our client is seeking a technical administrative professional responsible for the high‑level creation, formatting, and management of complex legal documents. The ideal candidate thrives in a deadline‑oriented, fast‑paced environment, possesses strong organizational skills and the ability to prioritize tasks, and maintains strict confidentiality.
Core Responsibilities
Document Production & Styling : Creating, revising, and reformatting complex legal documents such as pleadings, briefs, contracts, and correspondence. This includes generating
Tables of Authorities
(TOA),
Tables of Contents
(TOC), and automated cross‑referencing.
Technical Troubleshooting : Repairing corrupted document files and resolving complex formatting issues in Microsoft Word or specialized legal software.
Conversion & Comparison : Converting documents between multiple file formats (e.g., PDF to Word) and producing "redline" or "blackline" comparisons to track changes between versions.
Data Management : Organizing and maintaining electronic and physical filing systems within a
Document Management System
(DMS) like iManage or NetDocs.
Administrative Support : Assisting with e‑filing in state and federal courts, preparing closing binders with hyperlinked indices, and occasionally transcribing audio dictation.
Qualifications & Skills
Experience :
2+ years
of experience in a law firm.
Technical Mastery : Advanced proficiency in
Microsoft Office Suite
(Word, Excel, PowerPoint) and legal‑specific tools like
Litera ,
Best Authority , or
Adobe Acrobat Professional .
Soft Skills : Exceptional attention to detail, the ability to handle confidential information discreetly, and resilience in a high‑pressure, deadline‑driven environment.
Education :
Bachelor's degree
is required
Typing Speed :
70+ wpm
with high accuracy.
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Core Responsibilities
Document Production & Styling : Creating, revising, and reformatting complex legal documents such as pleadings, briefs, contracts, and correspondence. This includes generating
Tables of Authorities
(TOA),
Tables of Contents
(TOC), and automated cross‑referencing.
Technical Troubleshooting : Repairing corrupted document files and resolving complex formatting issues in Microsoft Word or specialized legal software.
Conversion & Comparison : Converting documents between multiple file formats (e.g., PDF to Word) and producing "redline" or "blackline" comparisons to track changes between versions.
Data Management : Organizing and maintaining electronic and physical filing systems within a
Document Management System
(DMS) like iManage or NetDocs.
Administrative Support : Assisting with e‑filing in state and federal courts, preparing closing binders with hyperlinked indices, and occasionally transcribing audio dictation.
Qualifications & Skills
Experience :
2+ years
of experience in a law firm.
Technical Mastery : Advanced proficiency in
Microsoft Office Suite
(Word, Excel, PowerPoint) and legal‑specific tools like
Litera ,
Best Authority , or
Adobe Acrobat Professional .
Soft Skills : Exceptional attention to detail, the ability to handle confidential information discreetly, and resilience in a high‑pressure, deadline‑driven environment.
Education :
Bachelor's degree
is required
Typing Speed :
70+ wpm
with high accuracy.
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