Records Specialist
Sysazzle, Phoenix, AZ, United States
Position Summary:
Detail-oriented Records Specialist needed on a temporary basis to respond to public records requests, scan, audit, organize, and maintain accurate digital and physical records while ensuring compliance with internal policies and state and federal regulations.
Job Responsibilities: Receive, review, and fulfill public records requests, subpoenas, and internal information requests via email, phone, or in person. Input, update, and maintain records in the database system with 90%+ accuracy. Purge, sort, number, label, and organize files and documents. Scan, index, and organize files into an Electronic Records Management System (ERMS). Ensure records comply with legal, regulatory, and security protocols, including Arizona Public Records Law. Process record requests and ensure the secure dissemination of information to authorized personnel only. Audit records to correct errors, remove duplicate entries, and ensure completeness. Perform other assigned duties. Skills Required:
Proficiency in Microsoft Office Suite, Word and Excel, Google Suite, and database software. Strong attention to detail and the ability to maintain confidentiality. Strong communication skills, verbal and written. Strong interpersonal skills. Knowledge of legal, regulatory, and security compliance requirements related to records handling. Skills Preferred:
Knowledge of records management software, such as SharePoint. Ability to lift 25 LBS or more. Education Required:
High school diploma or equivalent. Education Preferred:
Associate's degree or Bachelor's degree preferred. Experience Required:
1-2 years of experience in data entry or a clerical role. Experience Preferred:
1-3 years of experience in records management.
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We provide health benefits and a 401K plan
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Detail-oriented Records Specialist needed on a temporary basis to respond to public records requests, scan, audit, organize, and maintain accurate digital and physical records while ensuring compliance with internal policies and state and federal regulations.
Job Responsibilities: Receive, review, and fulfill public records requests, subpoenas, and internal information requests via email, phone, or in person. Input, update, and maintain records in the database system with 90%+ accuracy. Purge, sort, number, label, and organize files and documents. Scan, index, and organize files into an Electronic Records Management System (ERMS). Ensure records comply with legal, regulatory, and security protocols, including Arizona Public Records Law. Process record requests and ensure the secure dissemination of information to authorized personnel only. Audit records to correct errors, remove duplicate entries, and ensure completeness. Perform other assigned duties. Skills Required:
Proficiency in Microsoft Office Suite, Word and Excel, Google Suite, and database software. Strong attention to detail and the ability to maintain confidentiality. Strong communication skills, verbal and written. Strong interpersonal skills. Knowledge of legal, regulatory, and security compliance requirements related to records handling. Skills Preferred:
Knowledge of records management software, such as SharePoint. Ability to lift 25 LBS or more. Education Required:
High school diploma or equivalent. Education Preferred:
Associate's degree or Bachelor's degree preferred. Experience Required:
1-2 years of experience in data entry or a clerical role. Experience Preferred:
1-3 years of experience in records management.
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We provide health benefits and a 401K plan
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