Strategic Events Specialist (Special Events Coordinator)
Atlas Advisors, Olympia, WA, United States
Strategic Events Specialist (Special Events Coordinator)
Washington, United States | Posted on 03/29/2026 Atlas Advisors, LLC is seeking a Strategic Events Specialist to support the U.S. International Development Finance Corporation (DFC), Office of External Affairs. This role supports the planning, coordination, and execution of strategic events that advance agency priorities and stakeholder engagement.
The selected candidate will assist with end-to-end event delivery, including planning, logistics, vendor coordination, and on-site execution for internal and external engagements.
**This position is contingent on contract award**
Responsibilities:
Plan and execute strategic events, including in-person, virtual, and hybrid formats
Develop event plans, timelines, and task trackers to support execution
Support event concept development aligned with communications objectives
Draft and manage event documentation, including agendas, run-of-show, invitation lists, and briefing materials
Coordinate event logistics such as venues, A/V, staging, transportation, and guest flow
Manage vendor coordination, including quotes, deliverables, and timelines
Track event budgets and support reconciliation of costs and invoices
Coordinate internal approvals for event materials and execution requirements
Support speaker coordination, including outreach, confirmations, and day-of execution
Collaborate with communications teams to align events with broader messaging and outreach efforts
Support development of event materials such as signage, printed products, and audiovisual content
Required Qualifications:
Bachelor’s degree in communications, public relations, marketing, event management, hospitality, international affairs, or related field
Minimum of 2–3 years of experience in event planning and execution
Strong project management, organizational, and attention-to-detail skills
Demonstrated ability to manage multiple priorities in a fast-paced environment with tight deadlines
Strong interpersonal skills and ability to work effectively with stakeholders and vendors
Proficiency with common event tools and Microsoft Office
U.S. Citizenship required and ability to obtain and maintain a Public Trust clearance
Desired Qualifications:
Experience supporting executive-level, government, or high-visibility events
Strong project management, organizational, and attention-to-detail skills
Experience managing event logistics and vendor coordination
Work Schedule
Work is performed on-site in Washington, D.C.
Standard business hours Monday through Friday
COMPENSATION/BENEFITS
Competitive salary commensurate with experience.
Medical care benefits package.
Training and professional development.
401k matching
Paid time off.
About Us
Atlas Advisors, LLC (ATLAS) is a HUBZone, Service-Disabled Veteran-Owned Small Business (SDVOSB) that consistently delivers innovative solutions to address the complex challenges of our global clientele through a focused variety of niche consulting and specialized personnel services.
#J-18808-Ljbffr
Washington, United States | Posted on 03/29/2026 Atlas Advisors, LLC is seeking a Strategic Events Specialist to support the U.S. International Development Finance Corporation (DFC), Office of External Affairs. This role supports the planning, coordination, and execution of strategic events that advance agency priorities and stakeholder engagement.
The selected candidate will assist with end-to-end event delivery, including planning, logistics, vendor coordination, and on-site execution for internal and external engagements.
**This position is contingent on contract award**
Responsibilities:
Plan and execute strategic events, including in-person, virtual, and hybrid formats
Develop event plans, timelines, and task trackers to support execution
Support event concept development aligned with communications objectives
Draft and manage event documentation, including agendas, run-of-show, invitation lists, and briefing materials
Coordinate event logistics such as venues, A/V, staging, transportation, and guest flow
Manage vendor coordination, including quotes, deliverables, and timelines
Track event budgets and support reconciliation of costs and invoices
Coordinate internal approvals for event materials and execution requirements
Support speaker coordination, including outreach, confirmations, and day-of execution
Collaborate with communications teams to align events with broader messaging and outreach efforts
Support development of event materials such as signage, printed products, and audiovisual content
Required Qualifications:
Bachelor’s degree in communications, public relations, marketing, event management, hospitality, international affairs, or related field
Minimum of 2–3 years of experience in event planning and execution
Strong project management, organizational, and attention-to-detail skills
Demonstrated ability to manage multiple priorities in a fast-paced environment with tight deadlines
Strong interpersonal skills and ability to work effectively with stakeholders and vendors
Proficiency with common event tools and Microsoft Office
U.S. Citizenship required and ability to obtain and maintain a Public Trust clearance
Desired Qualifications:
Experience supporting executive-level, government, or high-visibility events
Strong project management, organizational, and attention-to-detail skills
Experience managing event logistics and vendor coordination
Work Schedule
Work is performed on-site in Washington, D.C.
Standard business hours Monday through Friday
COMPENSATION/BENEFITS
Competitive salary commensurate with experience.
Medical care benefits package.
Training and professional development.
401k matching
Paid time off.
About Us
Atlas Advisors, LLC (ATLAS) is a HUBZone, Service-Disabled Veteran-Owned Small Business (SDVOSB) that consistently delivers innovative solutions to address the complex challenges of our global clientele through a focused variety of niche consulting and specialized personnel services.
#J-18808-Ljbffr