Public Programs & Tours Specialist
Asian American Arts Alliance, Denver, CO, United States
ABOUT THIS ROLE / POSITION
Public Programs & Tours Specialist
The Clyfford Still Museum is dedicated to preserving and sharing the life and work of Clyfford Still, a key figure in 20th-century art.
The Public Programs & Tours Specialist is responsible for the administration and coordination of engaging, inclusive programs and tours for adult audiences, both onsite and online, and in the community. This role supports the Museum’s mission by fostering a deeper public connection to Still’s work and creating meaningful experiences that welcome and inspire a wide range of visitors. Through collaboration, program facilitation, and tour development, the Public Programs & Tours Specialist advances CSM’s commitment to access, education, and lifelong learning.
Key Responsibilities
Provides essential administrative support for public programs and adult tours
Serve as the main point of contact for programming in Altru, building public programs and evergreen tours (for adults, community, and early childhood programming), and reporting out as needed
Update CSM calendars with program and tour information
Support project management by tracking projects in Asana, ensuring all tasks are updated, assigned to the correct team member, have accurate due dates, and ensuring team accountability for deadlines
Draft meeting agendas and record/distribute meeting notes to support clear communication and follow-through on action items
Prepare and submit invoices and payment requests to Accounting in a timely manner, ensuring accuracy, appropriate documentation, and adherence to organizational policies and procedures
Participate in post-program evaluation processes as needed and write recaps for each tour and program led
Liaise with program and tour partners on paperwork, meetings, and run of shows
Attend onsite logistics meetings as the primary Learning & Engagement team liaison for programs and tours; coordinate with the Learning & Engagement team accordingly to prepare for review of event forms and run of show details for upcoming programs and tours
Collaborate on the design and facilitation of tours and workshops for adult audiences
Lead customized tours and workshops onsite, online, and offsite for general and specific adult audience segments
Co-design and facilitate public tours, including Beyond the Canvas, Still Uncovered, and mini tours for free/pay-what-you-wish days
Lead private tours and workshops by request, including those for private events, corporate partners, and Museum member programs
Manage and maintain documents related to tour policies, procedures, and scripts
Ensure program and tour supplies are stocked in coordination with the Learning and Engagement team
Implement ongoing public programs
Coordinate and facilitate evergreen programs such as Music in the Galleries, Stillness, One Painting at a Time, and the Summer Concert Series
Support adult exhibition programs and special projects as needed
Collaborate with internal teams to implement programs
Coordinate scheduling and logistics with the Adult Program and Tour Manager, Director of Learning and Engagement, Assistant Director of School & Teacher Programs, Family, Early Childhood, and Community Engagement Manager, and Bilingual Request Coordinator
Collaborate with other Museum departments (e.g., Visitor Experience, Marketing, Security) to ensure successful implementation
Participate in ongoing paid training focused on teaching strategies, accessibility, equity, and engagement with art and adult learners Participate in ongoing paid training focused on teaching strategies, accessibility, equity, and engagement with art and adult learners.
Participate in high-impact HR efforts and contribute to team culture
Consistently behave in line with organizational values, norms, and behavior expectations
Contribute to building and sustaining team engagement, morale, and a high-performing culture
Attend and actively contribute to team meetings
Requirements ABOUT YOU / THE IDEAL CANDIDATE Overview You are an organized, collaborative, and audience-centered professional who is energized by connecting people with art through thoughtful programs and meaningful conversations. You bring strong administrative and project coordination skills, with the ability to manage multiple timelines, systems, and partnerships while keeping details organized and moving forward. At the same time, you are comfortable facilitating engaging experiences for adult audiences—whether leading a tour, supporting a workshop, or collaborating with colleagues and external partners to bring a program to life. You value curiosity, equity, and inclusive learning environments, and you approach teaching and program coordination with thoughtfulness, care, and a commitment to creating welcoming experiences for a wide range of visitors.
Education
High school diploma or equivalent preferred
Education in museum studies, arts administration, or art education a plus
Experience
0–1 years of experience preferred in a comparable role or organization
Experience facilitating group discussions, educational activities, or public-facing experiences for diverse audiences a plus
Reporting Relationships
Reports to the Public Programs Manager - Adult Learning & Tours
Location
Hybrid with some in-person required (Remote Work Agreement required)
Hours/Schedule
30 hours per week, hourly, part-time (schedule variable based on administrative, program, and tour needs.)
Occasional evenings and weekends required
Physical Requirements
Moderate lifting (25-50 pounds): occasional setup of tables, chairs, exhibition items, and event equipment.
Extended standing or frequent walking throughout the museum spaces.
Frequent computer and hand-eye coordination tasks (extended periods of typing, data entry, and screen use).
Classification
Part-time, non-exempt
Salary Range
$25.50 hourly; commensurate with experience.
Benefits
Benefits are consistent with the Clyfford Still Museum’s current offerings, based on eligibility.
Paid Time Off (PTO) including vacation, sick leave, and holidays
Additional leave provided for bereavement, jury duty, and voting
Paid Family Medical Leave
401(k) retirement plan including employer matching contributions
Free staff parking at eligible lots in the neighborhood and RTD Ecopass
Free Museum & AAM Membership
The Clyfford Still Museum is committed to fostering a diverse, inclusive, and respectful environment. They prohibit discrimination in all aspects of employment based on race, color, religion, sex, age, national origin or ancestry, sexual orientation, gender identity, marital status, disability, political affiliation, military or veteran status, or any other characteristic protected by federal, state, or local law, ordinance, or regulation. This policy applies to all terms and conditions of employment, including recruitment, hiring, testing, training, promotions, compensation, benefits, performance evaluations, discipline, terminations, and use of Museum facilities. Furthermore, the Museum strictly prohibits retaliation against any individual for raising a concern or participating in the investigation of discrimination or harassment claims. They are committed to ensuring that all employees can work in an environment free from discrimination, harassment, and retaliation.
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The Public Programs & Tours Specialist is responsible for the administration and coordination of engaging, inclusive programs and tours for adult audiences, both onsite and online, and in the community. This role supports the Museum’s mission by fostering a deeper public connection to Still’s work and creating meaningful experiences that welcome and inspire a wide range of visitors. Through collaboration, program facilitation, and tour development, the Public Programs & Tours Specialist advances CSM’s commitment to access, education, and lifelong learning.
Key Responsibilities
Provides essential administrative support for public programs and adult tours
Serve as the main point of contact for programming in Altru, building public programs and evergreen tours (for adults, community, and early childhood programming), and reporting out as needed
Update CSM calendars with program and tour information
Support project management by tracking projects in Asana, ensuring all tasks are updated, assigned to the correct team member, have accurate due dates, and ensuring team accountability for deadlines
Draft meeting agendas and record/distribute meeting notes to support clear communication and follow-through on action items
Prepare and submit invoices and payment requests to Accounting in a timely manner, ensuring accuracy, appropriate documentation, and adherence to organizational policies and procedures
Participate in post-program evaluation processes as needed and write recaps for each tour and program led
Liaise with program and tour partners on paperwork, meetings, and run of shows
Attend onsite logistics meetings as the primary Learning & Engagement team liaison for programs and tours; coordinate with the Learning & Engagement team accordingly to prepare for review of event forms and run of show details for upcoming programs and tours
Collaborate on the design and facilitation of tours and workshops for adult audiences
Lead customized tours and workshops onsite, online, and offsite for general and specific adult audience segments
Co-design and facilitate public tours, including Beyond the Canvas, Still Uncovered, and mini tours for free/pay-what-you-wish days
Lead private tours and workshops by request, including those for private events, corporate partners, and Museum member programs
Manage and maintain documents related to tour policies, procedures, and scripts
Ensure program and tour supplies are stocked in coordination with the Learning and Engagement team
Implement ongoing public programs
Coordinate and facilitate evergreen programs such as Music in the Galleries, Stillness, One Painting at a Time, and the Summer Concert Series
Support adult exhibition programs and special projects as needed
Collaborate with internal teams to implement programs
Coordinate scheduling and logistics with the Adult Program and Tour Manager, Director of Learning and Engagement, Assistant Director of School & Teacher Programs, Family, Early Childhood, and Community Engagement Manager, and Bilingual Request Coordinator
Collaborate with other Museum departments (e.g., Visitor Experience, Marketing, Security) to ensure successful implementation
Participate in ongoing paid training focused on teaching strategies, accessibility, equity, and engagement with art and adult learners Participate in ongoing paid training focused on teaching strategies, accessibility, equity, and engagement with art and adult learners.
Participate in high-impact HR efforts and contribute to team culture
Consistently behave in line with organizational values, norms, and behavior expectations
Contribute to building and sustaining team engagement, morale, and a high-performing culture
Attend and actively contribute to team meetings
Requirements ABOUT YOU / THE IDEAL CANDIDATE Overview You are an organized, collaborative, and audience-centered professional who is energized by connecting people with art through thoughtful programs and meaningful conversations. You bring strong administrative and project coordination skills, with the ability to manage multiple timelines, systems, and partnerships while keeping details organized and moving forward. At the same time, you are comfortable facilitating engaging experiences for adult audiences—whether leading a tour, supporting a workshop, or collaborating with colleagues and external partners to bring a program to life. You value curiosity, equity, and inclusive learning environments, and you approach teaching and program coordination with thoughtfulness, care, and a commitment to creating welcoming experiences for a wide range of visitors.
Education
High school diploma or equivalent preferred
Education in museum studies, arts administration, or art education a plus
Experience
0–1 years of experience preferred in a comparable role or organization
Experience facilitating group discussions, educational activities, or public-facing experiences for diverse audiences a plus
Reporting Relationships
Reports to the Public Programs Manager - Adult Learning & Tours
Location
Hybrid with some in-person required (Remote Work Agreement required)
Hours/Schedule
30 hours per week, hourly, part-time (schedule variable based on administrative, program, and tour needs.)
Occasional evenings and weekends required
Physical Requirements
Moderate lifting (25-50 pounds): occasional setup of tables, chairs, exhibition items, and event equipment.
Extended standing or frequent walking throughout the museum spaces.
Frequent computer and hand-eye coordination tasks (extended periods of typing, data entry, and screen use).
Classification
Part-time, non-exempt
Salary Range
$25.50 hourly; commensurate with experience.
Benefits
Benefits are consistent with the Clyfford Still Museum’s current offerings, based on eligibility.
Paid Time Off (PTO) including vacation, sick leave, and holidays
Additional leave provided for bereavement, jury duty, and voting
Paid Family Medical Leave
401(k) retirement plan including employer matching contributions
Free staff parking at eligible lots in the neighborhood and RTD Ecopass
Free Museum & AAM Membership
The Clyfford Still Museum is committed to fostering a diverse, inclusive, and respectful environment. They prohibit discrimination in all aspects of employment based on race, color, religion, sex, age, national origin or ancestry, sexual orientation, gender identity, marital status, disability, political affiliation, military or veteran status, or any other characteristic protected by federal, state, or local law, ordinance, or regulation. This policy applies to all terms and conditions of employment, including recruitment, hiring, testing, training, promotions, compensation, benefits, performance evaluations, discipline, terminations, and use of Museum facilities. Furthermore, the Museum strictly prohibits retaliation against any individual for raising a concern or participating in the investigation of discrimination or harassment claims. They are committed to ensuring that all employees can work in an environment free from discrimination, harassment, and retaliation.
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